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gate6 Logo gate6 · Office Administration

Operations Executive

United States, Scottsdale · Job Posted March 18, 2026
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Job Description

We are looking for a detail-oriented and proactive Operations Executive with 2–3 years of experience preferably in a Software/IT company, to manage office operations, administrative activities, accounting support, and assist the Operations & HR Department. The candidate should be capable of handling operational coordination along with basic accounting and voucher management responsibilities, while leveraging AI tools to improve efficiency and reporting accuracy.

Job Responsibility

  • Ensure smooth day-to-day office operations
  • Manage office supplies, vendor coordination, and facility maintenance
  • Handle travel arrangements, meeting scheduling, and calendar management
  • Maintain office records, documentation, and filing systems
  • Coordinate with external vendors and service providers
  • Utilize digital platforms and emerging AI-based productivity tools to streamline administrative workflows and documentation
  • Prepare and assist in filing GST returns (GSTR-1, GSTR-3B, etc.) and ensure timely compliance
  • Monitor GST input tax credit (ITC) reconciliation with vendor filings
  • Prepare, verify, and maintain payment vouchers, receipts, and invoices
  • Process vendor bills and ensure timely payments
  • Maintain petty cash records and expense tracking
  • Assist in bookkeeping and basic accounting entries
  • Reconcile bank statements and expense reports
  • Maintain proper documentation for audits and compliance
  • Coordinate with external CA/accountant for financial records, GST filings, and tax reporting
  • Ensure compliance with statutory tax regulations and deadlines
  • Support automation of routine accounting and tax-related tasks using spreadsheets and AI-enabled tools where applicable
  • Maintain employee records and HR documentation
  • Support onboarding and induction processes
  • Assist in payroll coordination and leave management
  • Coordinate employee engagement and administrative activities

Requirements

  • Bachelor’s degree in Business Administration, Management, HR, or related field
  • 2–3 years of relevant experience in operations/admin roles
  • Strong organizational and multitasking abilities
  • Good communication and interpersonal skills
  • Proficiency in MS Office (Excel, Word, PowerPoint)
  • Basic understanding of HR processes and compliance
  • Ability to maintain confidentiality and professionalism
  • Comfort working with digital tools and willingness to learn AI-enabled productivity solutions
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