Operations Executive Job at gate6 (Scottsdale)

Operations Executive

gate6

Location:
United States , Scottsdale

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are looking for a detail-oriented and proactive Operations Executive with 2–3 years of experience preferably in a Software/IT company, to manage office operations, administrative activities, accounting support, and assist the Operations & HR Department. The candidate should be capable of handling operational coordination along with basic accounting and voucher management responsibilities, while leveraging AI tools to improve efficiency and reporting accuracy.

Job Responsibility:

Ensure smooth day-to-day office operations
Manage office supplies, vendor coordination, and facility maintenance
Handle travel arrangements, meeting scheduling, and calendar management
Maintain office records, documentation, and filing systems
Coordinate with external vendors and service providers
Utilize digital platforms and emerging AI-based productivity tools to streamline administrative workflows and documentation
Prepare and assist in filing GST returns (GSTR-1, GSTR-3B, etc.) and ensure timely compliance
Monitor GST input tax credit (ITC) reconciliation with vendor filings
Prepare, verify, and maintain payment vouchers, receipts, and invoices
Process vendor bills and ensure timely payments
Maintain petty cash records and expense tracking
Assist in bookkeeping and basic accounting entries
Reconcile bank statements and expense reports
Maintain proper documentation for audits and compliance
Coordinate with external CA/accountant for financial records, GST filings, and tax reporting
Ensure compliance with statutory tax regulations and deadlines
Support automation of routine accounting and tax-related tasks using spreadsheets and AI-enabled tools where applicable
Maintain employee records and HR documentation
Support onboarding and induction processes
Assist in payroll coordination and leave management
Coordinate employee engagement and administrative activities

Requirements:

Bachelor’s degree in Business Administration, Management, HR, or related field
2–3 years of relevant experience in operations/admin roles
Strong organizational and multitasking abilities
Good communication and interpersonal skills
Proficiency in MS Office (Excel, Word, PowerPoint)
Basic understanding of HR processes and compliance
Ability to maintain confidentiality and professionalism
Comfort working with digital tools and willingness to learn AI-enabled productivity solutions

Additional Information:

Job Posted:
March 18, 2026

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