Operations Coordinator Job at Advocate Group (London)

New

Operations Coordinator

P+S Recruitment are pleased to be working on behalf of our clients, who are curr...

Location

United Kingdom , Loddon

Salary:

Not provided

P+S Care and Support

Expiration Date

July 04, 2026

Requirements

Proven experience in operations, logistics, project coordination, or a similar role
Strong organisational skills with the ability to manage multiple projects and priorities simultaneously
Experience managing operational costs, invoicing, and commercial performance
Knowledge of supply chain coordination, contractor management, and logistics processes
Strong understanding of health, safety, quality, and compliance requirements
Excellent customer service, communication, and relationship-building skills
Ability to work effectively across multiple departments and influence stakeholders at all levels
Calm and professional approach when working under pressure in fast-paced environments
Strong problem-solving skills with the ability to make reasoned decisions
Experience within offshore, maritime, oil & gas, or related industries would be advantageous

Job Responsibility

Coordinate the safe, efficient, and compliant delivery of projects and operations in line with company policies, procedures, and industry regulations
Manage client enquiries from initial contact through to project completion, preparing quotations, maintaining strong customer relationships, and identifying opportunities to promote additional services
Monitor project costs, revenue, margins, invoices, and payments to support commercial performance and budget control
Coordinate logistics, supply chain activities, contractors, base agents, stock control, equipment certification, and operational resources to ensure successful project delivery
Maintain accurate project, operational, and compliance documentation, ensuring all records are current and approved
Support Health, Safety, Security, Environmental, Quality (HSSEQ) compliance and contribute to the resolution of corrective actions, non-conformances, and continuous improvement initiatives
Liaise with internal departments, suppliers, contractors, and clients to ensure effective communication and operational excellence
Prepare operational reports and provide support to management as required
Attend client meetings and provide out-of-hours operational support on a rotational basis
Assist with quality management systems, supplier assessments, training activities, and other duties as required by the business

Fulltime

New

Operations Coordinator

We are looking for an experienced Administrator to join our busy office based in...

Location

United Kingdom , Belfast

Salary:

27000.00 - 30000.00 GBP / Year

Metro Rod

Expiration Date

July 07, 2026

Requirements

Proven experience within administration and customer service - ideally within a construction, engineering or similar blue-collar environment
Knowledge of office management systems and procedures
Strong administration and IT skills – using Microsoft packages
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to cover some on-call work (consists of manning the phone between 5pm and 7pm some week days and some sporadic weekends)

Job Responsibility

Part of a team responsible for the smooth-running of a busy engineering depot
Working day to day with our Engineers, you will help keep them organised by scheduling work and dealing with the relevant administration involved
You will work closely with your colleagues and external customers (domestic and commercial) to provide a first-class service

What we offer

Ongoing Health & Safety and new skills training
Benefits platform - Mintago
28 days including bank holidays
Opportunity to grow and develop

Fulltime

New

Operations Coordinator

Location

United Kingdom , London

Salary:

32000.00 - 35000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Excellent communication skills and a strong customer focus
A valid SIA Front-Line License - essential
Confidence and ability to establish and maintain good and effective working relationships at all levels
Ability to work to deadlines, multitasking and working under pressure
Excellent IT Skills including Microsoft Software Packages (e.g. Excel)
Able to achieve vetting to BS7858 Standards

Job Responsibility

Take full ownership of the scheduling and rostering of all Corps Security colleagues, ensuring optimal coverage and operational efficiency
Support with recruitment, by advertising roles, screening CVs, arranging interviews with the applicants, and assisting with onboarding for successful applicants, in conjunction with site management teams and the recruitment co-ordinator
Attend and provide operational input at regional and client monthly meetings
To liaise with the compliance team with regards to vetting, and SIA renewals, where required to do so
To support, with raising purchase orders and uniform ordering, along with sending out company pre-drafted letters, and taking minutes, as and when required
Support with new contract mobilisations
Carry out risk assessments
Perform ad hoc duties as directed

What we offer

Company sick pay scheme
Paid SIA license renewals
Enhanced Family Leave Pay
Cycle to Work Scheme
High staff discounts & rewards scheme
Access to Digital GP
Excellent pension scheme
Death in Service - £5000
Recruitment bonus scheme
New business lead scheme

Fulltime

New

Operations Coordinator

We are looking for an Operations Coordinator to support day-to-day operational a...

Location

United States , Eden Prairie

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in customer service, office coordination, call center support, or a similar operations-focused role
Strong verbal and written communication skills with the ability to interact professionally across teams and with customers
Proficiency with Microsoft Office applications and general comfort working within computer-based systems
Ability to manage time well, stay organized, and handle several tasks at once with attention to detail
Familiarity with standard operating procedures, administrative processes, and routine office functions
Experience with scheduling, invoicing, data entry, or shipping-related support activities is preferred
Ability to complete training successfully and work independently while following company policies and compliance expectations

Job Responsibility

Coordinate appointments, schedules, and follow-up activities to keep daily operations organized and on track
Provide responsive customer support by answering inquiries, resolving routine issues, and directing requests to the appropriate teams
Prepare, review, and process invoices, operational records, and related documentation with a high level of accuracy
Support shipping and office administration tasks, ensuring materials, records, and communications are handled efficiently
Apply established procedures and company guidelines when completing operational and administrative work
Maintain data entry and reporting activities in internal systems while monitoring quality and completeness of information
Participate in required training and carry out assigned tasks in alignment with service, compliance, and performance expectations
Prioritize multiple responsibilities effectively while adapting to workload changes and business needs

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

New

Operations Coordinator

Location

United Kingdom , Belfast

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience within administration and customer service
Knowledge of office management systems and procedures
Strong administration and IT skills – using Microsoft packages
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to cover some on-call work

Job Responsibility

Part of a team responsible for the smooth-running of a busy engineering depot
Working day to day with our Engineers, you will help keep them organised by scheduling work and dealing with the relevant administration involved
Work closely with your colleagues and external customers (domestic and commercial) to provide a first-class service

What we offer

Ongoing Health & Safety and new skills training
Benefits platform - Mintago
28 days including bank holidays
Opportunity to grow and develop

Fulltime

New

Operations Coordinator

We are looking for an experienced Administrator to join our busy office based in...

Location

United Kingdom , East Kilbride

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Proven experience within administration and customer service - ideally within a construction, engineering or similar blue-collar environment
Knowledge of office management systems and procedures
Strong administration and IT skills – using Microsoft packages
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to cover some on-call work (consists of manning the phone between 5pm and 7pm some week days and some sporadic weekends)

Job Responsibility

You will be part of a team responsible for the smooth-running of a busy engineering depot
Working day to day with our Engineers, you will help keep them organised by scheduling work and dealing with the relevant administration involved
You will work closely with your colleagues and external customers (domestic and commercial) to provide a first-class service

What we offer

Ongoing Health & Safety and new skills training
Benefits scheme including 4% off at Tesco, 8% off at ASOS, 8% off at Just Eat 10% off at Pizza Hut, 10% off at Green King and many more
28 days including bank holidays
Training and development
Part of a fantastic work culture

Fulltime

Operations Coordinator

We are representing a premium aesthetic technology equipment distributor based i...

Location

United Kingdom , Slough

Salary:

35000.00 GBP / Year

Hunter Selection | B Corp™

Expiration Date

Until further notice

Requirements

Proven Experience: A solid background in operations coordination, service coordination, hire desk control, or logistics
Experience dealing with field-based engineers, technicians, or drivers would be highly desirable
Calm Under Pressure: A role like this requires you to be adaptable and make decisions effectively, even whilst under pressure
Top-Tier Communication: An excellent telephone manner and the ability to manage customer expectations professionally
Tech Savvy: Competent with Microsoft Office and comfortable learning internal scheduling/operational software

Job Responsibility

Engineer Scheduling: Coordinating and booking site visits for a team of 3 specialist engineers, managing diaries, and ensuring efficient route planning
Logistics Coordination: Managing the movement, delivery, and tracking of high-value equipment and demonstration units for the sales team
Stock Management: Hands-on work in the workshop when required, ensuring new deliveries of equipment are checked, stored and distributed efficiently
Customer Support: Acting as the first point of contact for client queries, updating them on engineer ETAs, and resolving service-related issues
Problem Solving: Reacting quickly when plans change

Fulltime

Operations Coordinator

The successful candidate will be responsible for overseeing the performance of L...

Location

United Kingdom , Brentford

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Demonstrate proficiency in using Microsoft Word, Excel, Google Calendar, Outlook, Thunderbird, and other office tools
Strong attention to detail and accuracy
Professionalism and clear communication skills
Empathy and the ability to handle sensitive situations
Flexibility and the capability to manage increased workloads
Willingness to learn and adapt to new technologies
Self-motivation and a proactive attitude
Ability to work effectively in a dynamic team environment
Commitment to delivering excellent results

Job Responsibility

Process new instructions related to large loss claims
Communicate with Loss Adjusters, insurers, and customers
Schedule appointments and manage surveyors/engineers' calendars
Address customer queries and concerns promptly and efficiently
Prepare draft contract documents as requested by the technical teams
Maintain comprehensive electronic records of claims
Generate draft invoices
Process contractor payments as requested by technical teams
Prepare and issue regular reports to the senior management team
Compile, regularly update, and report on a full suite of Management Information (MI) and Service Level Agreement (SLA) data

What we offer

Annual Leave: 23 days per annum, plus paid Bank Holidays (currently 8)
Discretionary annual bonus based on company profitability and individual performance
Healthcare
Pension
Free Parking
Fully Office Based

Fulltime

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Operations Coordinator

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