Operations Coordinator Jobs

Robert Half

Location:
United States, Las Vegas

Category:
Real Estate

Contract Type:
Employment contract

Salary:

Not provided

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Job Description:

We are currently seeking an Operations Coordinator to join our client's team on a permanent/direct hire basis. In this role, you will be responsible for overseeing the transactional operations involved in property onboarding and disposition across multiple entities. Coordinates utility setups and HOA transfers for each property. Manages and maintains comprehensive data for each property and transaction, ensuring accurate recording in designated systems for access by relevant company entities.

Job Responsibility:

Oversee and complete the addition of properties into the primary property and asset management systems, ensuring accurate configuration and setup
coordinate with the acquisitions team to ensure titles on acquisitions are properly filed and recorded in compliance with local municipal requirements
maintain regular communications with external brokers, assessors, recorders, and taxation offices
for properties in Common Interest Communities (HOAs), ensure ownership transfer is accurately recorded and communicate details to the Operations Coordinator responsible for ongoing HOA oversight
establish work processes and procedures for efficient workflow and data management related to assigned records
in coordination with accounting, treasury, and property operations teams, ensure properties transferred within corporate structures are accurately recorded, identified and reflected in relevant data management systems
maintain and provide regular reports on activities to management and executive leaders
assist with gathering information for audits and review proposed adjustments by IRS and state and local tax authorities
manage additional responsibilities delegated by senior leadership including Vice President, Director of Tax, and Tax Managers
adhere to all organizational systems, programs, training, policies, procedures, and legal requirements, seeking guidance when needed
conduct all duties with honesty, integrity, and professionalism.

Requirements:

High school diploma required
higher education preferred
3 to 4 years' experience with real estate transaction records and related filings
2 to 3 years' experience with HOA and utility company management working in property transfer and disclosure
ability to self-direct, work independently and be flexible to an ever changing work environment
detail oriented, well organized, self-motivated, with ability to multi-task and prioritize
strong interpersonal and communication skills (both written and verbal)
strong research, including written documentation skills
ability to interact effectively with all levels of employees and management.

What we offer:

Competitive compensation and benefits
access to free online training
medical, vision, dental, and life and disability insurance
eligibility to enroll in company 401(k) plan.

Additional Information:

Job Posted:
May 03, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Operations Coordinator