Operations Coordinator, Office Angels

Office Angels

Location:
United Kingdom, Bromley

Category:
Logistics

Contract Type:
Not provided

Salary:

30000.00 - 40000.00 GBP / Year

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Job Description:

Join Our Team as an Operations Executive! Are you a motivated and organised professional with a passion for operational excellence? Our client is seeking an enthusiastic Operations Executive to support and enhance operational processes. If you're detail-oriented, proactive, and experienced in managing letters of credit, we want to hear from you!

Job Responsibility:

Coordinate task assignments and track progress to meet shipping deadlines and uphold quality standards
Oversee containerized and bulk vessel shipments from start to finish
Ensure compliance with booking schedules and documentation requirements
Address issues related to container delays, damages, or misrouting, escalating to management as needed
Facilitate communication between purchasing and sales teams regarding shipping schedules
Maintain accurate records of purchase orders, sales orders, and shipment statuses in the order book
Collaborate with management to allocate purchases and shipments effectively
Manage agreed allocations in the company's software system (Airtable)
Prepare post-calculation reports (P&L) upon order completion
Monitor and manage warehouse stock positions
Enter sales and purchase contracts promptly in the company's system
Communicate with customers and suppliers to ensure smooth order execution
Obtain workable letters of credit (LC) and request amendments as necessary
Prepare and submit all required documentation under LC
Follow up on payments and resolve any discrepancies
Execute timely shipment bookings and follow up with vessel updates
Organise loading and inspection of materials
Submit loading documents for customs clearance and Bill of Lading issuance
Enter bills, invoices, and other financial documents accurately
Submit payments for bank approval and follow up on agents' commissions and payments

Requirements:

A strong sense of motivation and initiative
Excellent organisational and customer service skills
Meticulous attention to detail
The ability to adapt in a fast-paced, dynamic environment
A knack for prioritisation
Experience with letters of credit and documentary credits
Proficiency in Excel and experience with data management tools
Familiarity with MS Office products (Word, PowerPoint, etc.)
Experience with containerized shipments

Additional Information:

Job Posted:
July 08, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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Operations Coordinator