Operations Coordinator Job at Robert Half (Gainesville)

Job Description

We’re looking for an Operations Coordinator who thrives in a fast-paced, hands-on manufacturing environment and enjoys being at the center of how things get done. In this role, you’ll support a mix of purchasing, inventory, ERP systems, and day-to-day operations within a precision manufacturing setting that uses advanced automated and servo-driven equipment. You’ll play a key part in connecting what happens in the office with what happens on the production floor—working closely with operations, engineering, vendors, and customers to keep everything moving smoothly. This is a great opportunity for someone who wants to grow into broader operational leadership over time in a contract-to-permanent position.

Job Responsibility

Help coordinate production schedules to ensure materials are available and workflows stay on track
Keep ERP system data aligned with actual shop floor activity
Partner with operations and assembly teams to ensure strong communication and coordination
Identify production or workflow bottlenecks and help resolve them
Support purchasing activities, including creating purchase orders, working with vendors, and tracking orders
Assist with receiving, inventory control, and cycle counts
Maintain accurate inventory records and help resolve discrepancies
Coordinate material movement to ensure production needs are met on time
Work within ERP/MRP systems (experience with tools like Acumatica is a plus)
Support accurate system data for materials, orders, and inventory Interact with customer procurement systems (such as Ariba) for order processing and documentation
Assist with quotes and proposals by gathering inputs across materials, labor, and vendor costs
Track project progress and help keep cross-functional efforts aligned
Ensure customer expectations, system data, and production execution stay aligned for on-time delivery
Support Accounts Payable and Accounts Receivable through data entry and coordination
Assist with invoice matching, vendor communication, and transaction tracking
Collaborate with internal teams and external accounting partners
Help identify opportunities to improve processes and streamline workflows
Support process improvements, system updates, and operational initiatives
Contribute to standard operating procedures and documentation
Work with engineering to interpret drawings, BOMs, and technical requirements

Requirements

3+ years of experience in manufacturing, warehouse, or operations support
Experience working with ERP/MRP systems (Acumatica, SAP, AS400, or similar)
Strong understanding of inventory, purchasing, and material flow
Background supporting shipping, receiving, or production environments is a plus
Exposure to systems like Ariba or similar procurement platforms preferred
Mechanical or electrical aptitude (ability to read drawings or understand assemblies is helpful)
Strong organizational, problem-solving, and communication skills
Ability to juggle multiple priorities in a fast-paced environment

Nice to have

Hands-on and solutions-oriented
Detail-focused but able to see the bigger operational picture
Comfortable working across both office and production teams
Proactive, accountable, and takes ownership of outcomes
Strong communicator who can work with all levels of the organization
Organized and able to balance execution with communication
Eager to learn and grow into larger responsibilities
Comfortable working around complex equipment and collaborating with engineering

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

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Operations Coordinator

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