Operations Coordinator Job at Hunter Selection

Operations Coordinator

The successful candidate will be responsible for overseeing the performance of L...

Location

United Kingdom , Brentford

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Demonstrate proficiency in using Microsoft Word, Excel, Google Calendar, Outlook, Thunderbird, and other office tools
Strong attention to detail and accuracy
Professionalism and clear communication skills
Empathy and the ability to handle sensitive situations
Flexibility and the capability to manage increased workloads
Willingness to learn and adapt to new technologies
Self-motivation and a proactive attitude
Ability to work effectively in a dynamic team environment
Commitment to delivering excellent results

Job Responsibility

Process new instructions related to large loss claims
Communicate with Loss Adjusters, insurers, and customers
Schedule appointments and manage surveyors/engineers' calendars
Address customer queries and concerns promptly and efficiently
Prepare draft contract documents as requested by the technical teams
Maintain comprehensive electronic records of claims
Generate draft invoices
Process contractor payments as requested by technical teams
Prepare and issue regular reports to the senior management team
Compile, regularly update, and report on a full suite of Management Information (MI) and Service Level Agreement (SLA) data

What we offer

Annual Leave: 23 days per annum, plus paid Bank Holidays (currently 8)
Discretionary annual bonus based on company profitability and individual performance
Healthcare
Pension
Free Parking
Fully Office Based

Fulltime

Operations Coordinator

We are looking for an Operations Coordinator to support day-to-day business func...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree in Business Administration, Nonprofit Management, or related field
2–4 years of experience in administrative, operations, or coordination roles
Commitment to the organization mission
Demonstrated cultural competency

Job Responsibility

Coordinate daily operational activities across multiple workstreams, ensuring tasks are tracked, prioritized, and completed on schedule
Maintain organized administrative processes, records, and documentation to support efficient internal operations
Partner with team members and stakeholders to streamline workflows and improve consistency across business functions
Prepare clear written communications, reports, and operational updates for internal audiences
Monitor timelines, identify issues early, and help resolve process challenges with practical solutions
Support meetings, scheduling, and follow-up actions to keep projects and operational initiatives moving forward
Use Google Workspace and other relevant systems to manage information, reporting, and team coordination
Contribute to a collaborative work environment by supporting teams that serve diverse communities and organizational partners

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Operations Coordinator

A fast-growing biotech startup in Carlsbad is adding an Operations Coordinator t...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of operations, administrative, or project coordination experience
Startup, biotech, healthcare, or life sciences experience is highly preferred
Strong Microsoft Excel and reporting skills
Someone highly organized who can handle shifting priorities calmly
Experience with Google Workspace, Slack, or project management tools preferred
Strong written communication and follow-through

Job Responsibility

Supporting leadership with scheduling, reporting, and operational coordination
Managing internal documentation, project tracking, and cross-functional communication
Coordinating meetings, onboarding logistics, and office operations
Assisting with vendor communication, purchasing requests, and administrative workflows
Preparing reports, spreadsheets, and internal presentations
Helping maintain organization during rapid company growth and expansion

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Operations Coordinator

An opportunity exists for an Operations Coordinator to join Aurizon’s rail & log...

Location

Australia , Avon

Salary:

Not provided

Aurizon

Expiration Date

June 19, 2026

Requirements

Experience in operations, logistics, scheduling or similar roles
Excellent interpersonal and stakeholder engagement skills
Strong analytical, problem-solving and decision-making ability
Frontline leadership experience (rail, mining, logistics or heavy industry preferred)
Proficiency in Microsoft Office applications

Job Responsibility

Coordinating daily train service and maintenance activities
Managing operational changes to meet schedules and performance targets
Developing and maintaining effective processes and systems
Promoting Aurizon's "We know safe, We choose safe" safety culture
Leading and supporting a high-performing team environment
Ensuring compliance with all relevant legislation and company procedures

What we offer

Career progression opportunities across a national network
Mentoring and development programs
Discounts on health insurance, travel, vehicles, gyms, and retail
Parental leave and superannuation benefits

Fulltime

New

Operations Coordinator

Join a global leader in the pharmaceutical sector that thrives on innovation and...

Location

Greece , Alimos

Salary:

Not provided

Randstad

Expiration Date

October 13, 2026

Requirements

2-3 years in similar roles involving project management or digital operations, preferably within
Adaptability
Problem-solving mindset
Presentation skills
Team player
Strong communication (verbal and written)
Stakeholder management

Job Responsibility

Supporting Channel Cycle Plans and Digital Business Transformation projects for 2026-2027
Acting as a primary point of contact for I2I Operations Managers on specific initiatives
Building and maintaining strong relationships with stakeholders across SEE, ECE, IT, and other relevant teams
Gathering requirements for digital projects and ensuring data quality within Orbit and Qlik tools
Evaluating digital tactics through reporting and analytics to optimize stakeholder impact
Proactively working toward innovative solutions that support business initiatives

Fulltime

New

Operations Coordinator

Office Angels are currently recruiting for an Operations Coordinator for our cli...

Location

United Kingdom , Crowthorne

Salary:

28000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Experience in coordination/administration (or similar operations role)
An enthusiastic and positive team player who can work both independently and with supervision
Strong scheduling, logistics and multitasking skills
able to manage multiple deadlines
Highly organised with excellent attention to detail and accuracy
confident owning administrative processes end-to-end
Clear, professional communicator with a strong client service mindset
Proactive and solution-focused
able to take initiative and also ask for support when needed
Process-driven and accountable

Job Responsibility

Work with Key Account Directors/Sales to understand programme requirements
Create project plans outlining key milestones, deliverables and timelines for large-scale programmes
Schedule programme dates: coordinate trainer/associate availability, propose date options, and secure final date confirmation with the Key Account Director and client
Create programmes in internal platform, adding logistic information and tasks
Dependent on programme requirement, jointly or solely responsible for programme management and participant administration
Coordinate with trainers, associates, subject matter experts and vendors to ensure all resources are prepared and available for successful programme delivery. Including virtual platform/technology testing
Support and create pre-course work, diagnostics and evaluations (including reporting)
Review training materials, handouts and any required documentation for participants and trainers for quality assurance purposes and make necessary changes
Serve as the main point of contact for digital assets: manage and maintain the digital asset library, ensure assets are current and easy to access, and support the creation of new assets
When needed, video editing using Adobe, and creating new videos using an AI platform

What we offer

One day a week in the office (Thursday)
primarily home-based, with a weekly office day (Thursday)
office also available more regularly for those who prefer a hybrid
some flexibility required to attend client calls in different time zones

Fulltime

Operations Coordinator

In this onsite role, you will help connect sales, accounting, operations, and wa...

Location

United States , Coral Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3 to 5 years of experience in project coordination, operations support, administrative support, or a related role
Strong organizational skills with the ability to manage multiple moving parts, maintain accurate records, and follow through consistently
Demonstrated ability to work proactively, take ownership of tasks, and independently drive work to completion
Comfortable collaborating across departments and coordinating with sales, finance, operations, and warehouse personnel
Working knowledge of Microsoft Excel at a basic to intermediate level
Experience using HubSpot or a comparable CRM or documentation platform
Solid computer proficiency, including document management and general business software
Ability to work effectively in a fully onsite and structured office environment

Job Responsibility

Manage customer orders through each phase, from initial entry and internal processing to invoicing, shipment coordination, and final delivery confirmation
Maintain accurate status tracking for active orders and follow up with internal teams to keep deadlines, documentation, and next steps on schedule
Provide timely updates to customers regarding order progress, shipping timelines, and delivery expectations while supporting a high level of service
Partner with accounting to monitor billing activity and payment progress, ensuring records are current without handling collections directly
Coordinate freight arrangements, shipping estimates, and delivery logistics to support smooth fulfillment and customer satisfaction
Compare vendor and shipping charges to approved costs, identify discrepancies, and route validated invoices for accounts payable processing
Organize and upload order-related records, approvals, and supporting documentation within HubSpot or a similar system for clear visibility and traceability
Serve as a key liaison across sales, accounting, and warehouse teams to keep communication clear and operational handoffs efficient

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Operations Coordinator

We are looking for a Operations Coordinator to join our team in Austin, Texas on...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in operations support, logistics coordination, administration, or a closely related function
Familiarity with domestic or international shipping practices, including shipment preparation and documentation
Background working in manufacturing, logistics, production, or other process-driven environments
Strong attention to detail with the ability to perform accurate data entry, recordkeeping, and task execution
Comfortable following standard procedures and managing repeatable responsibilities with consistency and care
Solid organizational skills with the ability to balance multiple priorities and maintain dependable follow-through
Effective written and verbal communication skills, along with proficiency in Microsoft Office, particularly Excel
Ability to work independently while contributing positively to a collaborative team setting.

Job Responsibility

Coordinate purchase orders, supplier follow-ups, and order status tracking to help maintain material availability and support ongoing operational needs
Manage inbound and outbound shipments by preparing documentation, verifying labeling accuracy, and helping ensure deliveries stay on schedule
Receive inventory, inspect incoming materials, update tracking records, and escalate discrepancies when quantities or quality do not align with expectations
Monitor lead times and communicate risks, delays, or changes that could affect production schedules or customer commitments
Support production and project-related activities by completing assigned operational tasks within established procedures and timelines
Respond to customer and partner requests with clear updates while working within defined workflows and service processes
Process return authorizations and maintain accurate records to ensure each case is documented, tracked, and resolved properly
Maintain a clean, organized, and efficient office environment by overseeing supply levels and supporting daily workplace needs
Collaborate with internal teams and external vendors to keep routine operations aligned with company safety standards and execution priorities

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

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