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Operations Coordinator - Commercial Real Estate

Canada, Montréal 65000.00 - 70000.00 CAD / Year · Job Posted July 08, 2026
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Job Description

Our client, one of the largest landlords of first class properties is looking for a dynamic and versatile Operations Coordinator - Commercial Real Estate!

Job Responsibility

  • Transmit clear information/objectives to stakeholders
  • Receive, dispatch, and follow up on service calls
  • Prepare and send welcome/tenant/construction manuals
  • Create, send, and track purchase orders (POs)
  • Ensure all invoices are paid
  • Create and manage control sheets/files
  • Collaborate with suppliers and Internal departments to ensure sufficient insurance coverage
  • Ensure tenant invoicing (TWO and Angus) is sent to accounting
  • Maintain a summary table of all contracts (duration, contact info, etc.)
  • Ensure the team provides access/cards according to building protocol
  • File documents appropriately on the server when requested
  • Ensure all data is entered regularly
  • Facilitate the work of your superiors
  • General office management

Requirements

  • Fluently bilingual, both written and oral, considering that the candidate shall need to be able to communicate with clients from the U.S.A, Europe and other regions
  • Hold a Diploma of Collegial Studies (DEC - administration)
  • or hold a Diploma of Vocational Studies (DEP - secretarial) and two (2) years of relevant experience
  • Experience in commercial real estate
  • Knowledge of the Microsoft Windows operating system and Office softwares including Word and Excel
  • Knowledge of Adobe (to manage PDFs)
  • Proactive, solution oriented, and a great energy

Nice to have

  • Knowledge of the Angus software is an asset
  • Knowledge of the Avid software is an asset

What we offer

  • Permanent position, 35 hours/week
  • Paid indoor parking spot
  • In office position four days a week and possibility of working remotely one day per week
  • Summer half-days
  • Flexible working schedule
  • Competitive salary and end of year bonus
  • 3 weeks vacation, 6 personal days and 10 sick days
  • Comprehensive insurance plan paid for by company
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