Operations Coordinator

Operations and Workplace Coordinator

We're seeking a highly organized and proactive Operations and Workplace Coordina...

Location

Spain , Valencia; Madrid; Barcelona

Salary:

Not provided

Maisa

Expiration Date

Until further notice

Requirements

3-5 years of experience in operations, executive assistant, workplace management or administrative roles
Strong organizational abilities with meticulous attention to detail
Excellent written and verbal communication skills (English & Spanish)
Demonstrated ability to build relationships and collaborate effectively across functions
Proven track record of getting things done through influence rather than formal authority
Experience coordinating with external service providers and vendors
Proficiency with productivity tools (Google Workspace, Microsoft Office, etc.)
Strong problem-solving skills and ability to work independently
High level of discretion when handling confidential information
Proactive mindset with ability to anticipate needs and take initiative

Job Responsibility

HR and People Operations Support - maintaining employee records, payroll processing, recruitment administration, coordinating HR service providers and helping to implement processes and policies
Finance Operations Support - Coordinate invoice processing, vendor payments, expense management, and support monthly financial closing. Track and reconcile expenses, process reimbursements, and maintain financial records. Support operational KPI tracking, data collection, and prepare reports. Assist with tracking and maintaining operational budgets across all functions. Maintain dashboards for spend tracking, vendor performance, and operational metrics
Workplace Operations Management - Manage daily workplace operations, including office facilities, CoWorking spaces, equipment, supplies, and remote work. Coordinate office maintenance, resolve facilities issues, and organize company meetings, events, travel, and office inventory
Vendor Management and Budget Management - Serve as the key contact for operational vendors and service providers, tracking contract renewals, spend, invoicing and driving value and cost efficiency
Process Development and (IT) Systems Management - Create and improve operational processes, implement and administer operational systems, coordinate internal IT management, and liaise with IT service providers to ensure compliance
Compliance and Legal Support - Support legal and regulatory compliance workstreams, coordinate with external legal counsel, maintain legal documents, ensure workplace compliance, and track compliance deadlines

What we offer

Opportunity to play a crucial operational role in a cutting-edge AI company
Flat organization focused on impact rather than hierarchy
Collaborative work environment with experienced professionals
Competitive compensation package
Flexible work arrangements
Growth opportunities in an expanding organization

Fulltime

Workplace Coordinator

Are you a polished, professional, and proactive individual looking for your next...

Location

United Kingdom , City Of London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous reception or front-of-house experience within a corporate environment
Exceptional communication and interpersonal skills
Highly organised with strong attention to detail
Proactive, adaptable, and able to multitask
A professional and polished presentation

Job Responsibility

Meeting and greeting clients and visitors with a warm and professional manner
Managing front-of-house operations, including handling calls and emails
Coordinating meeting rooms, bookings, and office spaces
Supporting internal teams with workplace coordination tasks
Overseeing office supplies, facilities, and general upkeep
Ensuring the office environment remains organised, presentable, and efficient

What we offer

Competitive hourly rate
Opportunity to work in a premium, modern office environment
Central London location with excellent transport links
Office Angels Boost Benefits, including discounts, wellbeing support, and more
A supportive and professional team environment

Fulltime

People and Workplace Coordinator

The People & Workplace Coordinator is the heartbeat of our Bangalore office. Ble...

Location

India , Bengaluru

Salary:

Not provided

Bark

Expiration Date

Until further notice

Requirements

2 to 3 years of proven experience in Workplace Operations, Office Management, Employee Experience, HR Administration, or a similar analogous role
Bachelor's degree in Human Resources, Business Administration, Hospitality, or a related field (or equivalent practical experience)
Demonstrated experience in negotiating with and managing local vendors (specifically for food, beverages, and event supplies)
Prior experience organizing corporate events, team off-sites, or company socials from conception to execution
Comfortable using modern workplace tools such as Google Workspace (Docs, Sheets, Calendar), Slack, HRIS systems (e.g., Hi Bob, Workday), and basic expense management software
Highly Empathetic & Approachable
Exceptional Organizer
Proactive Problem Solver
Adaptable & Resilient
Stellar Communicator

Job Responsibility

Facility Liaison: Act as the primary point of contact between Bark.com and the managed office provider (e.g., WeWork, Awfis). Ensure service Level Agreements (SLAs) regarding cleaning and maintenance are met
Office Management: Oversee day-to-day office operations, ensuring the workspace is organized, welcoming, and conducive to productivity. Manage desk allocations and seating plans
Snack & Vendor Management: Take full ownership of procuring and providing a diverse, high-quality selection of snacks and beverages for the team. Manage vendor relationships, track inventory, and handle the monthly pantry budget
Cab & Security Escort Service Management: Oversee day-to-day allocation and Cabs and Security Escorts for employees working in different shift hours. Also, coordinate and help process relevant invoices and attendance check and tracker maintenance
Health & Safety: Ensure the workspace complies with basic health and safety standards, communicating any building-wide policies to the Bark.com team
Employee Engagement: Lead the planning, coordination, and execution of Bark.com's quarterly all-site socials, alongside smaller ad-hoc team-building activities, birthdays, and work anniversaries
Onboarding & Offboarding: Assist the global HR/People team with ground-level logistics for new hires. Prepare workstations, distribute company swag, conduct office tours, and ensure a seamless day-one experience
First-Line Support: Act as the friendly first point of contact for employee queries regarding office facilities, basic HR policies, and general day-to-day operations
Swag & Equipment Tracking: Maintain inventory for company merchandise, welcome kits, and basic IT peripherals, distributing them as needed

What we offer

India office located in CBD Bangalore
Insurances - Family Floater Mediclaim, Employee Personal Accident and Employee Term Life
Personal annual L&D Budgets to spend on your development
Assistance for Gym membership for all employees
Fully stocked snacks in pantry, Monthly team lunches, Quarterly All-site Socials
Being at the forefront of an industry with new and exciting problems to solve

Fulltime

We are looking for a Operations Coordinator to join our team in Austin, Texas on...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in operations support, logistics coordination, administration, or a closely related function
Familiarity with domestic or international shipping practices, including shipment preparation and documentation
Background working in manufacturing, logistics, production, or other process-driven environments
Strong attention to detail with the ability to perform accurate data entry, recordkeeping, and task execution
Comfortable following standard procedures and managing repeatable responsibilities with consistency and care
Solid organizational skills with the ability to balance multiple priorities and maintain dependable follow-through
Effective written and verbal communication skills, along with proficiency in Microsoft Office, particularly Excel
Ability to work independently while contributing positively to a collaborative team setting.

Job Responsibility

Coordinate purchase orders, supplier follow-ups, and order status tracking to help maintain material availability and support ongoing operational needs
Manage inbound and outbound shipments by preparing documentation, verifying labeling accuracy, and helping ensure deliveries stay on schedule
Receive inventory, inspect incoming materials, update tracking records, and escalate discrepancies when quantities or quality do not align with expectations
Monitor lead times and communicate risks, delays, or changes that could affect production schedules or customer commitments
Support production and project-related activities by completing assigned operational tasks within established procedures and timelines
Respond to customer and partner requests with clear updates while working within defined workflows and service processes
Process return authorizations and maintain accurate records to ensure each case is documented, tracked, and resolved properly
Maintain a clean, organized, and efficient office environment by overseeing supply levels and supporting daily workplace needs
Collaborate with internal teams and external vendors to keep routine operations aligned with company safety standards and execution priorities

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Workplace Coordinator

We are looking for a Workplace Coordinator to support the day-to-day operation o...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting workplace operations, facilities coordination, or office services in a detail-oriented environment
Ability to manage service desk or support ticket requests accurately and with a strong sense of urgency
Working knowledge of facility upkeep, supply management, and general office maintenance practices
Comfortable handling daily mailroom activities, postal coordination, and related administrative tasks
Strong organizational skills with the ability to prioritize multiple assignments and meet deadlines
Ability to assemble or perform minor repairs on office furniture and workplace equipment
Familiarity with workplace safety standards and preventive maintenance processes
Clear written and verbal communication skills for reporting updates and coordinating with internal teams

Job Responsibility

Oversee the readiness and functionality of workplace equipment to ensure it is available and operating properly each day
Maintain office spaces in a clean, safe, and well-organized condition across supported locations
Review incoming facility-related requests, track progress, and complete work orders within expected timeframes
Plan and carry out routine preventive maintenance activities for building systems, office equipment, and shared workspace assets
Uphold workplace safety procedures and help ensure all facilities follow established standards and protocols
Partner with leadership on emergency preparedness efforts and assist with workplace response planning
Monitor office supply levels, place replenishment orders, and keep inventory aligned with daily business needs
Restock mailroom materials, coordinate postal operations, and manage related supply requests on a regular basis
Assemble, repair, and adjust office furniture as needed to support workspace setup and ongoing functionality
Manage service desk tickets related to facilities, office supplies, and basic technical support, and provide regular updates on supply usage and expenses

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Senior Operations Coordinator

We are supporting a leading global financial services organisation in the search...

Location

United Kingdom , London

Salary:

38000.00 - 42000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience within operations coordination, workplace coordination, office administration, or facilities support
Experience supporting workplace or front-of-house operations within a corporate environment
Excellent organisational skills with strong attention to detail
Professional written and verbal communication skills with a service-focused approach
Strong Microsoft Office skills including Outlook, Word, Excel, and PowerPoint
Ability to work independently and manage multiple priorities effectively
A proactive, approachable, and highly professional manner
Ability to handle confidential and sensitive information appropriately

Job Responsibility

Coordinate the day-to-day running of front-of-house and workplace operations
Support and oversee reception coverage, including rota coordination and training support
Ensure professional and efficient visitor management and client service at all times
Provide reception support during peak periods, absences, or annual leave when required
Support office operations including document management, filing, and administration
Maintain office records, archiving systems, and access control reporting
Coordinate business travel arrangements and accommodation bookings when required
Assist with the planning and coordination of internal events and office initiatives
Monitor office attendance reporting and prepare monthly stakeholder reports
Maintain and update internal office communications and workplace information hubs

What we offer

Competitive salary and benefits package
Central London office location
Supportive and professional working environment
Opportunity to take ownership of a varied and visible role
Join a globally recognised organisation with strong long-term growth

Fulltime

Workplace Operations

This is an exciting opportunity to be the face and heartbeat of ElevenLabs’ Lond...

Location

United Kingdom , London

Salary:

Not provided

ElevenLabs

Expiration Date

Until further notice

Requirements

Based in London, able to be in the office 5 days a week
Strong operational expertise in managing the day-to-day running of a high visibility office. Thrives in high pressure environments requiring solid judgement and quick decision making
Experience acting as the primary point of contact for building management, coordinating with vendors, and overseeing office maintenance and supplies
Ability to communicate effectively with a wide range of stakeholders, from senior executives and legal partners to vendors and office guests, ensuring a professional and welcoming environment
A proactive and forward-thinking approach, with a proven ability to anticipate needs, identify inefficiencies, and implement new processes to improve workflow in a fast-paced environment
Experience in fostering a positive and productive office environment, including planning and executing office-wide events and negotiating with vendors to ensure high-quality service and cost-effectiveness

Job Responsibility

Be the London Hub: Serve as the primary point of contact for the local team and all new joiners, welcoming people to the space and ensuring everyone – staff, guests, and candidates – feels at home from day one
Keep Operations Running: Manage daily logistics including post, communal areas, meeting room readiness, and vendor coordination (cleaners, catering, maintenance) to maintain a world-class environment
Own the Office Culture: Drive the vibe of the space through snack and coffee selections, team lunches, birthday celebrations, and social rituals that make the office somewhere people love to be
Support Events & Visitors: Help execute on-site events such as AI hackathons and evening meetups, while providing a warm and professional welcome experience for all external guests and partners

What we offer

Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible
Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities
Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend
Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose
Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy
Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend

Fulltime

Workplace Coordinator

We're seeking a detail-oriented Workplace Coordinator to support daily office op...

Location

United States , Menlo Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of administrative, office, or workplace coordination experience
Strong organizational and multitasking skills
Excellent communication and customer service mindset
Proficiency in Microsoft Office or Google Workspace
Ability to thrive in a fast-paced, collaborative environment

Job Responsibility

Coordinate day-to-day office operations, including facilities, supplies, and vendor management
Support employee experience through office events, onboarding, and workspace setup
Partner with leadership on workplace initiatives and communication
Manage office requests, service tickets, and workplace logistics
Maintain a clean, organized, and functional office environment

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Select Country

Operations Coordinator – Workplace Support

Job Description

Job Responsibility

Requirements

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