Operations Assistant Job at 360 Resourcing Solutions (Hythe)

Job Description

We have an exciting opportunity for you to join our team as our Operations Assistant for the WP Group, reporting to the Operations Transport Supervisor. This key position will provide operational and administrative support. To assist the Operations Transport manager in overseeing and managing the VOSA Fleet and Driver operating licence compliance, maintaining and managing relevant records and spreadsheets, assuring safe and efficient operations, effective cost control and provide sufficient fleet resource to meet sales targets.

Job Responsibility

Ensure all company policy, procedure, business ethic and sustainability commitments are applied and adhered to a high standard across the WP Group operation centres
To record, update and communicate fleet tests, inspections, Road Fund Licence and service requirements and communicate directly with service providers
To audit service contracts for fleet service agents
To be aware of new fleet technology and regulation
Continually work to safely drive down fleet operating costs
Assist with depot infrastructure
To record and monitor Fleet mileage, Fuel usage, MPG and CO2
To manage and administrate manual and digital tachograph data through the FTA
Ensure the regular downloading of truck tachographs at remote sites
Carry out regular truck tachograph downloads at the Hythe head office operating centre
Carry out regular reviews of tachograph and drivers working time infringements keeping records, identifying infringements and provide driver training or disciplinary requirement
To keep records and arrange driver ADR and driver CPC training
To keep records and arrange signed updates for Driver Company Policy Documents. Including PPE issue, HGV Driving Licence, Employee Handbook, etc.
To keep records and arrange driver induction and retraining at fuel terminals
To aid operation with Driver Personal Development Plans (PDP’s)
Liaising with OAMPs Insurers and Drivers regarding Claims
Maintaining Insurance Claim files (hard copy and digital)
Provide backup Vehicle Scheduling on Planning System to cover illness and holidays

Requirements

Compliance focused, commercially aware, highly motivated and a good understanding of transport regulations
The ability to think logically
Can do attitude to dynamic pressure from internal and external factors
Problem solving, ability to work flexibly and to make decisions quickly
Strong organisational skills for planning schedules, journeys and loads
Good leadership and motivational skills, prepared to be hands on
Excellent communication skills and the ability to deal with people at all levels
IT, oral and written literacy
Good numeracy
Excellent data sheet input and extraction
Motivated to succeed and a proactive self-starter
Positive attitude and finds solutions where others see problems
Takes the initiative and leads by example
Ability to work in a fast-changing environment (internally and externally)
Enthusiastic and embraces opportunities with positive "can-do" attitude
Focused on meeting personal objectives while understanding the value of the team
Compliant attitude towards safety and controls
Professional and confident, able to presentation clearly to a wide variety of audiences

What we offer

Competitive industry salary
25 days holiday per annum plus bank holidays
Life Assurance 4x basic salary
Contributory Pension matched upto 7%
Medicash, EAP and Perks
Enhanced family leave
Company events

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Operations Assistant

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