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Operations Assistant

United Kingdom, London Employment contract 35000.00 - 45000.00 GBP / Month · Job Posted May 29, 2025
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Job Description

Join a top-tier European venture capital firm backing the next generation of game-changing tech companies. Based in Central London, this firm offers a dynamic, fast-paced environment with a collaborative and mission-driven culture. They're currently looking for a dynamic Operations Assistant to play a key role in keeping the business running smoothly and supporting a wide range of operational and team needs.

Job Responsibility

  • Diary management and administrative support for a senior executive
  • Coordination of travel arrangements (flights, trains, hotels) and liaison with an external travel provider
  • Scheduling internal and external meetings, including group meetings and strategy sessions
  • Managing incoming calls, post, and office supplies
  • Day-to-day liaison with the office provider and oversight of the physical office environment
  • Handling technical onboarding/offboarding of staff
  • Arranging team lunches, internal meetings, and visitor hosting
  • Supporting internal events including offsites, social gatherings, and team celebrations
  • Supporting H&S and fire warden responsibilities
  • Providing backup for compliance-related administrative tasks (e.g., Know Your Customer documentation)
  • Reconciling company card payments and ensuring compliance with expense policy
  • Monitoring invoice inboxes and preparing weekly payment runs
  • General ad hoc support to the Finance team
  • Coordinating outbound KYC documentation and liaising with notaries
  • Supporting investor relations (IR) requests including document management
  • Managing document signing via DocuSign and assisting with legal invoice processing
  • Scheduling meetings with legal and external stakeholders
  • Maintaining the legal electronic filing system
  • Scheduling investor meetings and managing related follow-ups, particularly around roadshows and travel
  • Updating and maintaining the CRM system
  • Tracking compliance logs and investor communications
  • Supporting the organisation of investor events including AGMs and private dinners

Requirements

  • Excellent organisational and time management skills
  • Strong attention to detail and a high level of accuracy
  • Ability to prioritise and manage competing demands
  • Proficiency with Gmail and Google Workspace
  • Comfortable with technology and able to learn and adapt to new systems quickly
  • Strong interpersonal skills and a service-oriented mindset

What we offer

  • Hybrid work week (4 days in office, 1 WFH)
  • Dynamic, fast-paced environment with a collaborative and mission-driven culture
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