Operations Assistant, Office Angels

Office Angels

Location:
United Kingdom, London

Category:
-

Contract Type:
Employment contract

Salary:

35000.00 - 45000.00 GBP / Month

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Job Description:

Join a top-tier European venture capital firm backing the next generation of game-changing tech companies. Based in Central London, this firm offers a dynamic, fast-paced environment with a collaborative and mission-driven culture. They're currently looking for a dynamic Operations Assistant to play a key role in keeping the business running smoothly and supporting a wide range of operational and team needs.

Job Responsibility:

Diary management and administrative support for a senior executive
Coordination of travel arrangements (flights, trains, hotels) and liaison with an external travel provider
Scheduling internal and external meetings, including group meetings and strategy sessions
Managing incoming calls, post, and office supplies
Day-to-day liaison with the office provider and oversight of the physical office environment
Handling technical onboarding/offboarding of staff
Arranging team lunches, internal meetings, and visitor hosting
Supporting internal events including offsites, social gatherings, and team celebrations
Supporting H&S and fire warden responsibilities
Providing backup for compliance-related administrative tasks (e.g., Know Your Customer documentation)
Reconciling company card payments and ensuring compliance with expense policy
Monitoring invoice inboxes and preparing weekly payment runs
General ad hoc support to the Finance team
Coordinating outbound KYC documentation and liaising with notaries
Supporting investor relations (IR) requests including document management
Managing document signing via DocuSign and assisting with legal invoice processing
Scheduling meetings with legal and external stakeholders
Maintaining the legal electronic filing system
Scheduling investor meetings and managing related follow-ups, particularly around roadshows and travel
Updating and maintaining the CRM system
Tracking compliance logs and investor communications
Supporting the organisation of investor events including AGMs and private dinners

Requirements:

Excellent organisational and time management skills
Strong attention to detail and a high level of accuracy
Ability to prioritise and manage competing demands
Proficiency with Gmail and Google Workspace
Comfortable with technology and able to learn and adapt to new systems quickly
Strong interpersonal skills and a service-oriented mindset

What we offer:

Hybrid work week (4 days in office, 1 WFH)
Dynamic, fast-paced environment with a collaborative and mission-driven culture

Additional Information:

Job Posted:
May 29, 2025

Employment Type:

Fulltime

Work Type:

Hybrid work

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Operations Assistant