Operations Assistant Job at Solomon Page (Kissimmee)

Job Description

We are hiring an Operations Assistant to join a top entertainment company in Kissimmee, FL

Support the development of timelines and assist in tracking project milestones based on Needs & Assets and project calendars
Coordinate and schedule retail marketing touch base meetings, milestone meetings
assist with preparing meeting materials and capturing follow-ups
Maintain routine project tracking documents and update partners on status changes
Flag delays or issues to leadership for guidance and escalation
Support process steps by following established procedures and applying standard practices
Liaise with Marketing and Brand Commercialization teams as directed to gather information or deliver materials
Assist in the early asset delivery process by following established guidelines
Support Legal/BA/Trademark clearance processes by routing items for review
Identify small opportunities to improve team organization or documentation
Help maintain strong working relationships with global partners through timely communication

2+ years of operations, project coordination, or related work experience
Ability to adapt to changing priorities while supporting multiple tasks
Demonstrates initiative within clearly defined work processes
Ability to work under pressure during peak periods and tight deadlines
Strong written and verbal communication skills
Comfort leading and actively participating in cross-functional project calls, clearly communicating requirements and coordinating assets and deliverables across teams
Proficiency with PC and/or Mac office and data management software
Solid organizational skills
able to prioritize routine tasks with guidance
Strong attention to detail and ability to maintain accurate records
Ability to collaborate effectively and support team goals
Comfortable interacting with partners at various levels with leader support