Operations Assistant - Executive Job at Snappr (Metro Manila)

Executive Assistant

This role is for an Executive Assistant to support the Chief Product Officer (CP...

Location

Australia , Sydney; Melbourne; Brisbane; Hobart

Salary:

Not provided

UpGuard

Expiration Date

Until further notice

Requirements

Work experience as an Executive Assistant, Personal Assistant or similar operations role
Exceptionally detail-oriented with the ability to predict the future and have it sorted before we think of it
Experience in operations and process improvement
Knowledge of G-Suite knowledge
Action-oriented with excellent initiative, integrity and problem solving abilities

Job Responsibility

Coordinate diary and meetings with the ability to adapt to changing priorities
Format information for internal and external communication – memos, emails, presentations, reports
Facilitate executive meetings and accurately record meeting minutes
Coordinate leadership and team events, travel and accommodation arrangements
Develop processes to ensure the effective management of information and data
Contribute to strategic initiatives important for company success
Do all the above with an additional level of flair, creativity and ingenuity

What we offer

Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set-up within your first 3 months at UpGuard
$1500 USD annual Learning & Development allowance: to support your career development all team members will be able to expense development opportunities against this allowance
Generous Annual Leave/PTO allowances: time to recharge your batteries
Personal Leave allowance: this includes sick & carer’s leave
Fully remote working environment: whilst we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance
Top spec hardware: all team members will be provided with top-spec laptops for their role

Fulltime

Executive Assistant

Why This Role Matters Now: Since launching 18 months ago, we’ve raised $100M wit...

Location

United States , New York

Salary:

70000.00 - 120000.00 USD / Year

DualEntry

Expiration Date

Until further notice

Requirements

3–6+ years experience as an Executive Assistant, Chief of Staff, or high-intensity operations role
Proven track record supporting founders, executives, or investors
Highly structured, detailed, proactive, and excellent at communication
Able to handle ambiguity, move fast, and context-switch seamlessly
Trusted with sensitive information and discretion by default
Experience in high-growth, fast-moving environments

Job Responsibility

Own end-to-end scheduling, prioritization, and executive communication
Drive internal coordination to keep cross-functional initiatives aligned and moving
Anticipate leadership needs and protect focus on top strategic priorities
Manage investor, customer, and partner communication on behalf of the CEO and founders
Support HR operations: onboarding, scheduling, documentation, internal coordination
Build scalable operational systems — meeting cadences, information flow, execution rhythm
Solve complex operational problems with first-principles thinking and high-speed execution
Drive measurable leverage and operational clarity across the entire company

What we offer

Equity: ~$40K
Insurance: Full medical, dental & vision insurance
On-site team culture — high collaboration, no bureaucracy
Time Off: 15 PTO days + 12 public holidays
Early-stage role with high autonomy and real long-term upside

Fulltime

Executive Assistant

We are looking for a detail-oriented and proactive Executive Assistant to join o...

Location

United States , Omaha

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 3 years of experience in administrative support, sales operations, or executive assistant roles
Exceptional organizational and project management abilities with strong attention to detail
Proven problem-solving skills and a proactive approach to handling challenges
Superior written and verbal communication skills with a detail-oriented approach
Expertise in Microsoft Office and Google Workspace
familiarity with systems like NetSuite or Salesforce is a plus
Ability to manage sensitive information with confidentiality and discretion
Self-motivated and resourceful, capable of anticipating needs and adapting to new situations
Strong ability to multitask and prioritize tasks effectively in a fast-paced environment.

Job Responsibility

Maintain accurate sales data records, prepare reports, and monitor pipeline activities to support sales operations
Assist in creating client proposals, presentations, and other deliverables to ensure high-quality outputs
Address customer service inquiries promptly and escalate issues to appropriate teams when necessary
Collaborate with operations and fulfillment departments to ensure seamless client interactions
Organize and manage the executive calendar, coordinate team travel arrangements, and prioritize daily tasks
Develop meeting agendas, document notes, and follow up on action items to ensure smooth workflow
Draft correspondence, reports, and presentations for internal and external purposes
Conduct in-depth research and compile information to support executive decision-making
Anticipate leadership needs and identify opportunities to streamline processes and improve efficiency.

What we offer

medical, vision, dental, and life and disability insurance
access to a company 401(k) plan
free online training
competitive compensation

Fulltime

Executive Assistant

Step into a role where precision meets impact. Are you ready to elevate your car...

Location

Netherlands , Amsterdam

Salary:

Not provided

Optiver

Expiration Date

Until further notice

Requirements

Demonstrated experience as an EA supporting senior executives
Proven success working in complex, fast-paced organisations
Outstanding communication skills in English, both written and verbal
Advanced proficiency with Microsoft Office
Excellent organisational awareness and exceptional attention to detail
A proactive, adaptable mindset and ability to handle sensitive information with discretion
A service-oriented, results-driven approach, always striving for excellence

Job Responsibility

Manage complex calendars and inboxes for the CFO and CRO, and assist the Corporate Secretary when needed
Plan and coordinate international travel, meetings, and itineraries, always with precision and foresight
Handle expense processing and administrative support for your senior executives
Assist the Corporate Secretary with administrative and governance-related tasks
Collaborate with the Executive office on the scheduling and coordination of Board and Committee meetings
Oversee meeting logistics from travel to event coordination and hospitality
Collaborate on preparing, proofreading and finalising meeting materials: agendas, board packs, minutes, and decision logs
Maintain accurate bios and documentation for all Board members
Ensure information flow, timelines, and deliverables are always on point

What we offer

A performance-based bonus structure
The opportunity to work alongside best-in-class professionals from over 50 different countries
25 paid vacation days in your first year, increasing to 30 from your second year onwards
Training opportunities, discounts on health insurance, and fully paid first-class commuting expenses
Extensive office perks, including breakfast, lunch and dinner, world-class barista coffee, in-house physio and chair massages, organized sports and leisure activities, and Friday afternoon drinks
Training and continuous learning opportunities, including access to conferences and tech events

Fulltime

Executive Assistant, Marketing & Communications

As Executive Assistant to the Chief Communications Officer and VP of Communicati...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

6+ years of experience in a Senior Executive Assistant support role
Previous experience supporting Marketing and or Communications teams
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume and expert at prioritizing and seeing around corners

Job Responsibility

Provide direct support to our Chief Communications Officer, our VP of Communications and the MarCom team
Expected support of CCO & VPs - Deepest level of support attending leadership meetings, tracking agendas, capturing action items and following up on progress, heavy calendar management, inbox management, organizing all hands, team-wide communications, booking travel, partnering with the CMO’s EA, etc.
Act as the delegate for the CCO & VP, signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a strategic partner to the CCO & VP and their leadership team with a focus on team cohesion, operations, and planning
Identify areas to optimize CCO & VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the CCO & VP using Figma tools
Partner with the CMO’s EA to coordinate and prioritize large-scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal collaborators and cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity to employees
health, dental & vision
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Executive Assistant, Finance

You’ll join a global Leadership Operations team – over 90 Executive and Administ...

Location

United States , San Francisco

Salary:

102600.00 - 136800.00 USD / Year

Atlassian

Expiration Date

Until further notice

Requirements

7+ years demonstrated experience in an Executive Assistant role, supporting senior leaders
experience planning remote and in-person events and meetings at scale
experience managing conflicting priorities and prioritizing demands
experience working with Investors and/or Board members

Job Responsibility

Deliver excellence in all foundational EA tasks - calendar management, email management, travel, expenses, and administration
Partner with your leader to manage their time and ensure they're well-prepped for all meetings
Bring teams together and be a common thread and connection point within a global team
Participate in meetings, take notes, and lead action items
Run virtual and in-person events
Help draft communications on behalf of leaders - including presentations, blogs, emails - and review datasets to create insightful reports
Lead/participate in ad hoc projects
Participate in Leadership Ops meetings and build relationships throughout the team

What we offer

health coverage, paid volunteer days, wellness resources

Fulltime

Executive Assistant, Product Support

As Executive Assistant to the VP, Product Support, you’ll be responsible for kee...

Location

United States , San Francisco

Salary:

122000.00 - 260000.00 USD / Year

Figma

Expiration Date

Until further notice

Requirements

5+ years of experience in a sr administrative support role
Experience working in a fast-paced environment and can adapt quickly to changing demands
Stellar communication skills and can connect with a wide range of internal and external partners in person, virtually, and over email
Ability to shift gears and prioritize based on inbound of requests & workload volume
Dedication to being diligent, reliable, and maintaining the strictest confidentiality
Dedication to encouraging inclusivity and navigate initiative through an optimistic lens

Job Responsibility

Provide direct support to the VP and light assistance to their Directors on the leadership team
Act as the delegate signing off expenses, PO approval, and various other tooling as needed with careful attention to internal policy
Be a thought partner with a focus on team cohesion, operations, and planning
Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization, and business needs
Find opportunities for process optimization throughout team and company processes
Prepare and/or build content, presentations and key documents for the VP using Figma tools
Partner with the Strategic Program Manager to coordinate large scale planning for monthly and quarterly meetings, in-person leadership and full-team offsites, including working with external venues and internal team members
Cross functional partnership with Marketing and other internal teams to ensure alignment on projects, company achievements, and internal events

What we offer

equity
health, dental & vision benefits
retirement with company contribution
parental leave & reproductive or family planning support
mental health & wellness benefits
generous PTO
company recharge days
a learning & development stipend
a work from home stipend
cell phone reimbursement

Fulltime

Executive Assistant to Director of Nursing and Transformation and Chief Operations Officer

The role is responsible for providing secretarial and administrative support to ...

Location

Ireland , Lucan, Co. Dublin

Salary:

Not provided

Blackrock Health Hermitage Clinic

Expiration Date

Until further notice

Requirements

At least two years’ experience in a similar role
High level of administrative competency with a good knowledge of the hospitals and its structure
Excellent IT skills – Microsoft 365 and Microsoft Office Suite, e.g. Word, Excel, Access, Outlook, PowerPoint, etc.
Possess strong knowledge, awareness and expertise of administration including workflow processes.
Proficient in preparing Visual presentations
Proficient in Data Extraction for analysis and power point presentations
Relationship management
Written /numerical/analytical skills
Accuracy/attention to detail
IT Skills

Job Responsibility

Thoroughly comprehend all aspects of EA role in diary management, typing confidential reports and arranging documentation prior and post various committee meetings
Ensure all correspondences are transcribed and proofread in an accurate and timely manner
Provide support in the co-ordination of the work of the office functions and the committees for which the Director of Nursing & Transformation (DON) is responsible
Take and prepare minutes as required at meetings ie Monthly Clinical Nurse Managers meeting and Nursing Executive and others as required
Undertake typing, word processing of correspondence, documents, forms agendas and reports
Maintain robust correspondence systems ensuring chronological filing and timely follow-up on outstanding responses
Prioritise, filter or redirect written, electronic and verbal communication to be dealt with personally or brought to the attention of the DON
Ensure all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner
Deal with confidential sensitive/contentious information with colleagues and service users
Organise and plan events as necessary and provide supporting information material as required

What we offer

Competitive salary
Onsite parking
Pension
Discounted café
Employee Assistance Programme
Discounted onsite pharmacy

Fulltime

Operations Assistant - Executive

Snappr

Location:
Philippines , Metro Manila

Category:
Office Administration

Contract Type:
Employment contract

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 25, 2025

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Location:Philippines , Metro Manila

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Contract Type:Employment contract

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Job Description:

Job Responsibility:

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