Operations Administrative Coordinator Job at Robert Half (Oceanside)

Administrative Operations Coordinator

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3+ years of administrative, operations, or coordinator experience preferred
Biotech, healthcare, life sciences, or startup industry experience preferred
Strong organizational and problem-solving abilities
Excellent communication and follow-through skills
Advanced Microsoft Office and Google Workspace skills required
Experience with project management platforms or reporting systems is a plus

Job Responsibility

Coordinate calendars, meetings, and cross-functional scheduling requests
Prepare reports, spreadsheets, and internal operational documentation
Assist leadership with project tracking and administrative follow-up
Maintain organized records, contracts, and company documentation
Coordinate onboarding logistics and office operational support tasks
Communicate with vendors, internal teams, and external partners professionally
Assist with event coordination, meeting logistics, and team scheduling
Support purchasing requests, office supply management, and facility coordination
Help maintain workflow organization across departments during periods of growth
Track operational deadlines and project updates

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Administrative Operations Coordinator

This is not a reactive administrative role—it’s a proactive one. We’re hiring an...

Location

United States , San Diego

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

3–5 years of administrative, operations, or office support experience
Experience in a corporate, consulting, or professional services environment preferred
Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) required
Project Management Tools: Asana, Monday.com, or similar (preferred)
Google Workspace (preferred)
Ability to prioritize and manage competing deadlines
Strong attention to detail and execution
Clear and professional communication skills

Job Responsibility

Manage calendars, meetings, and scheduling logistics for leadership and teams
Coordinate internal communication and ensure alignment across departments
Prepare reports, presentations, and operational documents
Track projects, deadlines, and follow-ups to ensure completion
Maintain organized documentation and filing systems
Assist with process improvements and workflow optimization
Support general administrative and operational needs

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Field Operations Administrative Coordinator

The Field Operations Administrative Coordinator provides dedicated administrativ...

Location

United States , Sabine Pass

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

High school diploma required
associate or bachelor degree preferred
3–5 years of administrative experience, preferably in industrial, plant, or operations environments
Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, and OneNote
Excellent organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Ability to obtain and maintain TWIC credential

Job Responsibility

Operational Support & Documentation: Take detailed meeting notes and maintain accurate documentation for operational meetings
Maintain and organize records in OneNote and other tracking systems
Track action items, assignments, and follow-ups to ensure accountability and completion
Maintain organized documentation for audits, reporting, and operational review
Scheduling & Coordination: Create, maintain, and update operator schedules
Coordinate shift coverage updates and communicate schedule changes
Schedule meetings and coordinate calendars for Operations leadership
Arrange operational lunches, training sessions, and team events as needed
Control Room Administrative Oversight: Maintain organization and administrative structure within the OCCB environment
Manage office supply inventory and ordering

Fulltime

Administrative Coordinator – Operations

This is not a purely task-based role — it is a position for someone who understa...

Location

United States , Carlsbad

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2–4 years of experience in administrative, operations, or coordination roles
Strong organizational and project management skills
Advanced proficiency in Microsoft Excel and Office Suite
Experience with CRM, ERP, or project management tools preferred
Ability to manage multiple priorities with attention to detail
Strong written and verbal communication skills
Proactive mindset with strong problem-solving ability

Job Responsibility

Coordinate day-to-day operational workflows and internal processes
Support cross-functional teams with scheduling, tracking, and communication
Maintain and improve process documentation, SOPs, and internal systems
Assist with project coordination, timelines, and deliverables tracking
Prepare reports, dashboards, and operational summaries
Manage data entry, system updates, and administrative workflows
Identify process gaps and contribute to efficiency improvements
Support leadership with operational initiatives and special projects

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Administrative Operations & HR Coordinator

We are looking for a highly organized and detail-oriented Administrative Operati...

Location

United States , Rogers

Salary:

80000.00 - 100000.00 USD / Year

Robert Half

Expiration Date

Until further notice

Requirements

4+ years of executive support experience or similar (office management, HR coordination, or across sales operations)
Strong proficiency in Microsoft Excel and Smartsheet (or similar project tracking/ reporting tools)
Excellent organizational and communication skills
Ability to manage multiple priorities with attention to detail
High level of professionalism and discretion
Experience with benefits administration and HR compliance
Familiarity with marketing and sales processes, including co-op advertising, promotions, and customer programs

Job Responsibility

Coordinate and manage executive and corporate calendars, ensuring meetings are scheduled and follow-up actions are tracked effectively
Act as a point of contact between leadership and cross-functional teams, handling sensitive matters with professionalism and discretion
Monitor and manage manufacturer programs, pricing updates, and sales initiatives to support business operations
Prepare accurate sales reports and dashboards to aid decision-making processes and maintain organizational transparency
Oversee project tracking tools, providing regular status updates and ensuring timelines are met
Administer employee benefits, including health insurance and retirement plans, while supporting open enrollment and vendor communication
Maintain confidential employee records and ensure compliance with employment policies and procedures
Update and communicate changes to the Employee Handbook, ensuring staff are informed of new policies
Facilitate onboarding and offboarding processes, including training coordination and benefits documentation
Identify inefficiencies in workflows and implement process improvements to enhance operational consistency

What we offer

401(k) w/ company match
bonus in the form of profit sharing
Medical insurance
Health Savings Account
Flexible PTO + Paid Holidays

Operations and Administrative Coordinator

We are looking for an Operations & Administrative Coordinator to keep our Paris ...

Location

France , Paris

Salary:

Not provided

Eligo Bioscience

Expiration Date

Until further notice

Requirements

1 to 3 years of experience in an administrative, operations, or office management role
Experience in a startup, biotech, or fast-paced environment is a strong plus
Exposure to accounting tools (Yooz, Spendesk, or similar) is appreciated but not required
Familiarity with collaborative tools such as Notion, Google Workspace, and Slack
Basic knowledge of French workplace H&S obligations is a plus, but not a prerequisite: training will be provided
Strong attention to detail and follow-through
Highly organized to effectively manage diverse tasks across the week or concurrently
Discreet and trustworthy
Service-oriented: you anticipate needs and act before being asked
Clear communicator in both French and English, written and spoken

Job Responsibility

Facility & Office Management: Daily office walkthrough: cleanliness, temperature, shared spaces, meeting room setup
Badge and access management for employees, visitors, and subletters
Reception and distribution of deliveries, including temperature-sensitive lab packages
Coordination with cleaning staff, building management, and repair vendors
Maintenance follow-up: log requests, contact vendors, track completion
Liaison with subletters on building and office matters
Represent Eligo in renter meetings
Administration & Daily Operations: Manage the admin@ inbox and handle incoming mail and official correspondence
Own and maintain the office manual and process pages in Notion
Update internal records: team lists, seating chart, external contacts database

What we offer

8€ Tickets Restaurant for each working day (50% covered by Eligo)
Health insurance / mutuelle: 100% of top-tier insurance (Alan) for Eligonauts and their kids covered by Eligo
Transportation: 100% of Navigo transportation card costs reimbursed, or 400€/year offered for alternative transport support
Integration assistance: French or English classes covered 100%
Health & Wellness: subscription to top-tier sports and wellness platform

Fulltime

Administrative Coordinator To The Operations

We are a Canadian leader in the import and distribution of high-end sports equip...

Location

Canada , Montreal

Salary:

55000.00 - 60000.00 USD / Year

Randstad

Expiration Date

July 12, 2026

Requirements

Bilingualism (French and English) is essential, both written and spoken
Relevant experience in production coordination, order management, logistics, or sales support
Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment
Meticulous attention to detail and excellent prioritization skills
A solution-oriented mindset and a strong sense of accountability
Direct experience managing suppliers or production schedules
Proficiency with Microsoft Dynamics 365 Business Central
Interest in or knowledge of the sport industry

Job Responsibility

Accurately process and coordinate orders from initial entry to final delivery
Plan, coordinate, and monitor schedules with suppliers to ensure deadlines are met
Act as the primary point of contact between sales representatives and production partners
Manage the artwork approval process with suppliers and stakeholders, ensuring technical accuracy and adherence to deadlines
Track production progress and proactively communicate updates or potential delays
Collaborate with the shipping and receiving departments to ensure smooth inbound and outbound logistics
Diagnose production or order issues and implement rapid solutions
Maintain up-to-date records of orders, production statuses, and internal communications

What we offer

Group insurance after 3 months
Sick days and personal days available
3 weeks of vacation
Great team
Parking available

Fulltime

New

International Operations Coordinator, HVMB Operations & Quality (Fixed Term Contract)

The International Operations Coordinator, HVMB Operations & Quality (Fixed Term ...

Location

India , Gurgaon

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

3-year degree from an accredited university/college in Business Administration, Hotel and Restaurant Management and 1 or more years experience in the business, sales and marketing, management operations, or related professional area
Demonstrated ability to deliver results in a fast-paced environment with competing priorities and deadlines
Demonstrated ability to work independently without direct supervision
Attention to detail and highly organized
Expert project management and organizational skills with a service mindset

Job Responsibility

Provide operational onboarding support to our Home Management Companies (HMC)
Support 45- 90- and 150-day check ins with newly onboarded HMCs
Support the workstream related to EID creation and subsequent system access as well as troubleshooting for existing HMCs
Support the workstream for home curations and track/forecast units added and target dates
Provide support to operations and account management to lift ITR performance at red zone HMCs
Provide support to account management to lift performance levels at HMCs
Maintain global market database for newly approved location entries
Monitors and responds/redirects questions generated by our partners through HVMB Trainer mailbox
Informs, updates, and provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner
Attends and participates in all relevant meetings

Fulltime

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Operations Administrative Coordinator

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