Operations Administration Assistant Job at Office Angels (City of London)

Operations Administration Assistant

Are you ready to take the next step in your career? Our client, a dynamic and fo...

Location

United Kingdom , City of London

Salary:

25000.00 - 30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in an administrative or operations support role
Confident communicator, adept at handling client and supplier queries with professionalism
Strong organisational skills with the ability to effectively prioritise tasks
Attention to detail and a proactive approach to problem-solving
Proficiency in MS Office and a willingness to learn new systems

Job Responsibility

Provide comprehensive administrative support to the operations team
Manage incoming calls, emails, and enquiries, delivering timely and professional responses
Maintain and update internal systems, databases, and client files with precision
Ensure supplier bills are accessible and stored in the appropriate client files
Add new client supplies via relevant portals and follow up with suppliers as needed
Process metre reads submitted by clients and submit them to suppliers accurately
Assist in providing statements of accounts and handling invoice queries
Monitor operational workflows to ensure timely completion of tasks
Help maintain compliance records and contribute to continuous process improvements
Perform other reasonable duties as required by management

What we offer

Join at a high-growth moment
Tight-knit, collaborative team
Work 1:1 with a grounded, approachable Executive Assistant
Modern offices in the heart of the City
A varied, high-impact role

Fulltime

Junior Operations Administration Assistant

Based in East London this advertising company are looking for someone to join th...

Location

United Kingdom , Bethnal Green, London

Salary:

21000.00 - 22500.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Excellent attention to detail
Customer service experience
Good communication skills, both written and verbal
Friendly, confident personality

Job Responsibility

Answer calls and emails and answering enquiries
Booking appointments
Uploading information onto CRM system and ensuring it is always updated
Dealing with contracts
Filing, archiving etc
General office duties

What we offer

Christmas party
death in service
friendly and social team
pool table
refreshments

Fulltime

Operations And Administration Assistant

Position: OPERATIONS AND ADMINISTRATION ASSISTANT Location: Pointe-Claire, Quebe...

Location

Canada , Pointe-Claire

Salary:

58000.00 - 63000.00 CAD / Year

Randstad

Expiration Date

July 12, 2026

Requirements

Resourceful and organized with strong follow-up skills
Works well as part of a team
Good writing and oral skills/command of the French and English language
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Strong knowledge of Microsoft Office – PowerPoint is a must
Internal and external communication skills
written and verbal communication skills to communicate clearly and effectively with all levels of employees, suppliers and contractor
Demonstration of strong values – loyalty, integrity, focus and accountability

Job Responsibility

Provide administrative support to operations
tenant correspondence, property book (electronic), enter in PO’S and invoice in nexus
ask suppliers for quotes, communicate with janitors, service calls, answering emails, expense reports, memos to tenants, comparatives in pricings, reference leases, fill out possession letters, opening and closing forms of tenants, contacting hydro and gas companies and utilities services
Manage the flow of information that comes in to the appropriate party

What we offer

Hybrid (3 days in the office 2 days from home)
Continuing Training
Group health and dental insurance
35 hour work week
Flexible start time
Work with a great team
Opportunity for growth and development

Fulltime

New

Operations Assistant

SP Industries Inc. is hiring for our team in Vineland, NJ and has an immediate o...

Location

United States , Vineland

Salary:

Not provided

ATS Automation Tooling Systems Inc.

Expiration Date

Until further notice

Requirements

1–3 years of experience in data entry, manufacturing administration, or work order processing preferred
Familiarity with work order systems or production documentation workflows
Experience working in an ERP system (JD Edwards preferred)
Strong attention to detail and accuracy in data entry
Ability to manage multiple work orders across different product lines
Strong organizational and time management skills
Basic proficiency in Microsoft Excel and data reporting tools
High school diploma or GED required.

Job Responsibility

Create, enter, and process work orders for all product lines (PB, LG, and NMR) within the ERP system
Ensure accuracy of all work order data, including quantities, dates, routing information, and material references
Release work orders to production in accordance with scheduling and operational requirements
Update and maintain work order status throughout the production lifecycle
Perform accurate data entry related to work order changes, adjustments, and completions
Verify completeness of documentation prior to work order closure
Identify and correct data entry errors or discrepancies in coordination with production planning or engineering teams
Generate basic work order reports and support administrative tracking needs
Maintain organized and accurate digital records within the ERP system (e.g., JD Edwards or equivalent)
Ensure adherence to internal procedures and data integrity standards

What we offer

Life, Health, Dental, Vision
401(K) including company match
Paid Time Off annually + Paid Holidays
Career Advancement Opportunities
Tuition Assistance

Fulltime

Executive assistant / operations coordinator - construction

Are you an experienced administrative professional who thrives in a fast-paced e...

Location

Canada , Etobicoke

Salary:

60000.00 - 75000.00 CAD / Year

Randstad

Expiration Date

August 07, 2026

Requirements

3+ years of experience in an Executive Assistant, Administrative Assistant, Operations Administrator, Office Manager, or similar role
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel
Experience supporting multiple stakeholders and managing competing priorities
Exceptional organizational skills and attention to detail
Strong communication and interpersonal skills
Ability to work independently, take initiative, and adapt to changing priorities
Experience with QuickBooks or basic bookkeeping is considered an asset
Experience coordinating projects, tasks, or operations within a construction, trades, engineering, manufacturing, or project-based environment is considered a strong asset
Professional, resourceful, and able to maintain confidentiality

Job Responsibility

Act as a key support partner to senior leadership, ensuring priorities, deadlines, and action items are tracked and completed
Manage complex calendars, meetings, and scheduling across multiple stakeholders
Coordinate administrative and operational activities to support day-to-day business functions
Prepare reports, correspondence, presentations, and other business documentation
Maintain organized records, files, and company documentation
Assist with project coordination and follow-up to ensure timely completion of tasks
Support communication between departments and external partners
Handle confidential information with professionalism and discretion
Monitor and manage administrative processes to ensure efficiency and accuracy
Support reporting, documentation, and various operational initiatives as required

What we offer

Competitive salary
Comprehensive health, dental, and vision benefits
On-site fitness facility
On-site parking
Opportunity to work closely with senior leadership and gain exposure to business operations

Fulltime

Office Operations Assistant

We are seeking a highly organized and proactive Office Operations Assistant to s...

Location

United States , Carmel

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in administrative support, office coordination or operations assistance
Strong organizational, multitasking and time management skills
Excellent written and verbal communication abilities
Proficiency with Microsoft Excel and Google Suite
Familiarity with administrative operations, front office management and workflows
Ability to work independently and collaboratively

Job Responsibility

Support daily office operations and administrative workflows
Coordinate front office activities and help maintain an organized, efficient workplace
Provide general administrative support, including scheduling, correspondence and document management
Assist with project coordination and operational tasks as needed
Maintain records, track office supplies and support internal process improvements
Serve as a point of contact for employees, visitors and vendors
Help manage customer or internal service requests in a professional and timely manner

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

Office Operations Assistant

As an Administrative Assistant, you will provide essential support to ensure the...

Location

Italy , Ponte San Nicol, Padua

Salary:

Not provided

Crocs

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
an associate degree or higher is preferred
Proven experience as an administrative assistant or in a similar administrative role
Proficiency in office software and tools (e.g., Microsoft Office Suite, office management systems)
Strong organizational and time-management skills
Excellent communication and interpersonal abilities
Attention to detail and accuracy

Job Responsibility

Oversee day-to-day office operations, including managing office supplies, coordinating maintenance, and ensuring a well-organized work environment
Manage calendars and schedule meetings, appointments, and events. Coordinate logistics and prepare necessary materials for meetings and presentations
Serve as the primary point of contact for internal and external communications. Handle phone calls, emails, and correspondence with professionalism and efficiency
Prepare and proofread documents, reports, and presentations. Ensure accuracy and compliance with organizational standards
Maintain and update office records and databases. Manage filing systems and ensure data integrity and confidentiality
Provide general administrative support to executives, managers, and other staff members. Assist with travel arrangements, expense reports, and other administrative tasks as needed
Greet visitors and clients, offering a welcoming and professional atmosphere. Address inquiries and provide assistance as required

Marketing Assistant - Operations

The Marketing Assistant – Operations plays a key role in supporting the successf...

Location

Australia , Rydalmere

Salary:

Not provided

Hunter Douglas

Expiration Date

Until further notice

Requirements

Diploma or tertiary qualification in Graphic Design, Marketing, or a related discipline (Degree highly regarded)
1–2 years' experience in a marketing, design, or creative operations role
Advanced proficiency in Adobe Creative Suite, including InDesign, Photoshop, and Illustrator
Strong project management and organisational skills with the ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills with strong stakeholder engagement capability
High attention to detail with the ability to produce accurate, high-quality work in a fast-paced environment
Experience creating digital, print, and video marketing content across multiple channels
Proactive, adaptable, and solutions-focused with a willingness to contribute new ideas
Intermediate Microsoft Office skills
experience with HubSpot or DAM platforms is advantageous

Job Responsibility

Deliver creative design projects across digital, print, social media, video, EDMs, website, POS, and event collateral in line with Hunter Douglas brand guidelines
Coordinate and execute B2B product launches, including brochures, sampling, photography, videography, website content, newsletters, and dealer communications
Manage end-to-end product sampling projects, including supplier coordination, artwork creation, inventory management, approvals, distribution, and cost tracking
Create and edit engaging visual and video content while maintaining high visual quality and consistency across all marketing touchpoints
Collaborate with internal stakeholders, external suppliers, print vendors, and marketing partners to ensure projects are delivered accurately and on schedule
Maintain and update digital assets, portal content, databases, product information, and online sampling platforms to ensure all information remains current and accurate
Support marketing operations through budget administration, invoicing, reporting, purchase orders, and general team administration activities
Manage multiple projects simultaneously in a fast-paced environment while maintaining strong attention to detail and meeting deadlines
All other duties as assigned

What we offer

Opportunity to work with a globally recognised market leader in design and innovation
Exposure to end-to-end product launches and integrated marketing campaigns
Collaborative and supportive team environment based at our Rydalmere Head Office
Hands-on experience across creative, digital, product, and operational marketing
Career development opportunities within a growing organisation

Fulltime

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Operations Administration Assistant

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