Operations Admin Job at Foundation Software (Strongsville)

Operations Admin

Location

United States , Vancouver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or general office support role
Comfortable managing inbound calls and communicating professionally with clients, customers, and internal staff
Strong data entry skills with a high level of accuracy and attention to detail
Working knowledge of Microsoft Excel and confidence using standard office software
Ability to multitask effectively, stay organized, and manage shifting priorities throughout the day
Customer-focused approach with strong written and verbal communication skills
Experience supporting office operations, clerical processes, or sales support activities is preferred

Job Responsibility

Manage day-to-day administrative activities to keep office operations efficient, organized, and responsive
Welcome visitors and handle front-desk responsibilities while creating a positive first impression for clients and guests
Answer incoming phone calls, direct inquiries appropriately, and provide timely, courteous assistance
Enter and maintain data with accuracy, ensuring records and documentation remain current and easy to access
Support customer and client communication by preparing information, responding to routine requests, and following up as needed
Assist with sales-related administrative tasks such as organizing materials, tracking requests, and coordinating internal support
Prepare spreadsheets, update office documents, and use Microsoft Excel to help monitor information and workflow details
Provide general clerical support, including filing, scheduling, document handling, and other administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Operations Admin

Location

United States , Chalmers

Salary:

Not provided

EDP

Expiration Date

Until further notice

Requirements

High School Diploma (Mandantory)
Administrative background
Proficient with Microsoft 365 understands budgets
Experience with SAP is preferred
Excellent organizational skills including the ability to organize and maintain a fluid administrative process
Problem-solving ability in a fast paced office environment
Excellent written and verbal communication and presentation skills
Ability to be self-motivated and to perform duties independently
Excellent time-management skills
Demonstrated efficiency in managing multi-disciplinary tasks

Job Responsibility

Provide periodic reporting of energy deliveries, plant performance, and downtime
Process invoices, service agreements, and other documents
Process facility expenses
Interface with site contractors
Perform regulatory filings with public agencies
Assist with complying with safety, federal, and site-specific regulations and agreements
Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
Participate in facility's annual budgeting process
Provide administrative support to the Operations team
Interface with and support on-site staff as needed

Fulltime

Operations Admin

Foundation Software is seeking a detail-oriented and proactive Operations Admin ...

Location

United States , Strongsville

Salary:

Not provided

Foundation Software

Expiration Date

Until further notice

Requirements

2+ years of experience in operations or process improvement
Strong ability to document, streamline, and optimize business processes
Experience working with CRM, project management, or workflow automation tools
Exceptional organizational skills with the ability to manage multiple projects simultaneously while maintaining independence and accountability
Strong written and verbal communication skills with the ability to work well within a team environment
Analytical mindset with problem-solving skills to assist in identifying operational gaps and propose solutions
Detail-oriented, proactive, and self-motivated with a keen sense of accountability
Ability to adapt to a fast-paced environment and manage shifting priorities

Job Responsibility

Assist in planning, coordinating, and tracking key operational projects to align processes across departments
Collaborate with stakeholders to document and refine business processes, ensuring clarity and consistency
Maintain and update project documentation, including workflows, SOPs, and training materials
Monitor project timelines and assist in ensuring deadlines are met by assisting with various assigned tasks
Assist in creating onboarding and training materials for customer success and support team members on updated processes and procedures
Work closely with the Operations team to support continuous improvement efforts across company-wide initiatives

What we offer

Medical, Dental, Vision, 401K, PTO, employee perks and more
manicures and pedicures in the office
massages, house cleaning, laundry service, monthly car washes, catered lunches Wednesdays and a monthly happy hour
work-life balance with a top-notch workout facility, fitness classes and free personal training
game room complete with table tennis, foosball, and video game systems
full kitchen, free coffee and specialty flavors, soft drinks, and snacks
tickets to Cleveland sporting events, a variety of lunch and learns, and various employee-appreciation events throughout the year
paid vacation, paid holidays, 401(k) with match, and tuition reimbursement, plus medical, eye and dental
discounts on pet, home, and auto insurance through Liberty Mutual

Fulltime

HR Operations & Admin Senior Analyst

NTT DATA Services is a global business and IT services provider specializing in ...

Location

Canada , Burnaby

Salary:

50000.00 - 55000.00 USD / Year

NTT DATA

Expiration Date

Until further notice

Requirements

Knowledge and understanding of HR processes, programs and policies
High level of accuracy and attention to detail
Knowledge of Canadian employment legislation
Proficient organizational skills
Ability to work independently, as well as on a team
Preferred previous experience working with filing and inventories
Solid communication and interpersonal skills with proven experience in handling confidential information with utmost confidentiality, tact, and diplomacy
Intermediate level proficiency in MS Office (Word, Excel, Outlook, PowerPoint, SharePoint)

Job Responsibility

To assist with New Employee Orientations & assure to have complete personnel files, including the request to sign all legal documents
Perform HR/related activities on HRIS tools (SAP/SuccessFactors platform), primarily pertaining to the employee life cycle (from Hire to Retire)
Assist with document audits which may include urgent requests to scan and send/upload documentation for internal/external audits or per legal/HR Business Partner requirements
Assist with Tier One general inquiries such as policy content, basic leave questions, employee's requirements to update documents such as life insurance and other transactional requests
To process the various HR transactions as per the laid guidelines/SOP
Manage calls from employees & other HR Staff (Proficient English/verbal communication skills)
To receive/respond to email inquiries and assigned tickets - (Proficient writing skills)
To perform tasks within the established turnaround time and capable of multitasking on a day-to-day basis
Open for new business process changes and adaptability for new systems/technology
Entering/maintaining data in HCM modules

Fulltime

Modern Workplace and Cloud Operations Admin

Our client is hiring a full-time, hybrid (2 days/week in Waterloo, ON) Administr...

Location

Canada , Waterloo

Salary:

75000.00 - 95000.00 USD / Year

Randstad

Expiration Date

July 24, 2026

Requirements

4+ years supporting enterprise M365, Intune, and hybrid cloud environments (2,000+ endpoints)
Deep expertise in Entra ID, Autopilot, Windows Server, Azure Virtual Desktop, and PowerShell
Ability to govern external MSPs and translate complex IT concepts for clinical staff
A mandatory clear Background and Vulnerable Sector Check

Job Responsibility

Design, configure, and maintain device compliance and deployment using Microsoft Intune and Windows Autopilot
Optimize the M365 suite, secure Entra ID/Active Directory, and manage Azure Virtual Desktop (AVD)
Build PowerShell/Power Automate workflows and oversee our external MSP vendor for Azure/SQL workloads
Serve as the ultimate technical escalation point while participating in a light on-call rotation

What we offer

Benefits
RRSP

Fulltime

Admin & Operations Coordinator

Location

United Arab Emirates , Dubai

Salary:

5000.00 AED / Month

Fritz & Muller

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Business Administration or a related field
1–3 years of experience in administration, operations, executive support, or office coordination roles
Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)
Proven experience in visa processing and HR documentation management
Previous experience managing Director-level calendars, agendas, travel, and executive support
Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously
Highly proactive, energetic, and comfortable working in a dynamic environment
Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly
Excellent organizational skills and strong attention to detail
Ability to manage confidential information with discretion and professionalism

Job Responsibility

Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation
Coordinate medical insurance and employee benefits administration
Support payroll inputs, including attendance, leave records, and employee data accuracy
Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage
Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights
Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho
Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements
Manage office operations, including supplies, vendors, maintenance, and cost control
Ensure a well-structured, efficient, and fully functional office environment
Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management

What we offer

Opportunity to join a dynamic and fast-growing international company
Direct exposure to senior leadership and cross-functional business operations
Career development path within Administration, HR, Operations, and Executive Support
Fast-paced, collaborative, and high-ownership work environment
Competitive compensation package

Fulltime

Port Operations Admin Support

Join our team as a Port Operatons Admin Support, supporting the preparation and ...

Location

Greece , Athens

Salary:

Not provided

TUI

Expiration Date

Until further notice

Requirements

Excellent communication skills in English language, both written and oral
Experience in a financial accounting role, preferably within a port agency or maritime industry would be a plus
Previous experience of financial reporting, proforma invoicing, port cost forecasting and port-related financial documentation is required
An analytical mindset with the ability to interpret financial data
Good office administration and organizational skills with a keen eye for attention to detail
Knowledge of Microsoft Office programs

Job Responsibility

Prepare proforma invoices for port services across all ports in Greece based on provided data and cost inputs
Ensure all expected costs are correctly entered, detailed, and documented
Verify data accuracy and flag inconsistencies or missing information to the Supervisor
Maintain proper records and documentation of all proforma invoices
Assist in the preparation of port cost forecasts by compiling and updating cost data
Update forecasts with latest information received from subagents and internal teams
Track differences between forecasted and actual costs and report variances
Support the Supervisor in maintaining accurate and up-to-date forecasting files
Support the preparation of Disbursement Accounts (D-As) by ensuring all required cost data is complete and accurate
Liaise with the billing department to provide necessary documentation and clarifications

What we offer

Attractive remuneration
discretionary bonus schemes
generous travel benefits
extensive health & well-being support
Flexible working
Access the TUI Learning Hub
opportunities to work on global projects and teams
Get involved with incredible local charity and sustainability initiatives like the TUI Care Foundation

Fulltime

Membership Operations Admin

Are you an experienced administrator looking to make a difference in the non-pro...

Location

United Kingdom , London

Salary:

15.00 - 17.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an administrator in a customer-facing role
A commitment to delivering outstanding customer service
Strong attention to detail and accuracy in all tasks
Ability to follow process documents effectively
Self-motivated with excellent time management skills, able to juggle multiple tasks
Basic Excel knowledge for data-related tasks (no formulas needed!)
Experience with CRM systems (especially Salesforce) is a plus, but we will provide training!

Job Responsibility

Email members using provided templates to ensure clear communication
Perform data checks and corrections between spreadsheets and our CRM
Handle simple membership queries, such as changes of name, date of birth, and address
Manage returned mail and follow up with members to collect up-to-date contact information
Provide excellent customer service through written communications and phone interactions

Fulltime

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Operations Admin

Job Description

Job Responsibility

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What we offer

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