Operations & Admin Intern Job at weVLC (Valencia)

Operations Admin

Location

United States , Vancouver

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative assistant, receptionist, or general office support role
Comfortable managing inbound calls and communicating professionally with clients, customers, and internal staff
Strong data entry skills with a high level of accuracy and attention to detail
Working knowledge of Microsoft Excel and confidence using standard office software
Ability to multitask effectively, stay organized, and manage shifting priorities throughout the day
Customer-focused approach with strong written and verbal communication skills
Experience supporting office operations, clerical processes, or sales support activities is preferred

Job Responsibility

Manage day-to-day administrative activities to keep office operations efficient, organized, and responsive
Welcome visitors and handle front-desk responsibilities while creating a positive first impression for clients and guests
Answer incoming phone calls, direct inquiries appropriately, and provide timely, courteous assistance
Enter and maintain data with accuracy, ensuring records and documentation remain current and easy to access
Support customer and client communication by preparing information, responding to routine requests, and following up as needed
Assist with sales-related administrative tasks such as organizing materials, tracking requests, and coordinating internal support
Prepare spreadsheets, update office documents, and use Microsoft Excel to help monitor information and workflow details
Provide general clerical support, including filing, scheduling, document handling, and other administrative duties as assigned

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

Fulltime

Operations Intern, Car Market

We are looking for a motivated student to support the daily operations of QIC Ma...

Location

Qatar , Doha

Salary:

Not provided

QIC digital hub

Expiration Date

Until further notice

Requirements

Currently enrolled as a university student
Basic English proficiency for written communication
Arabic language skills are a strong plus
Comfortable working with spreadsheets and online tools (Google Sheets, Excel, or similar)
Highly attentive to detail
Reliable and self-managed
Available to work evening hours, aligned with showroom schedules

Job Responsibility

Add and update car listings in the QIC Market admin panel, ensuring accuracy and completeness of each entry
Reach out to car showrooms to collect vehicle details, photos, pricing, and other listing information
Follow up with dealership partners to keep listings current and flag any outdated or incorrect data
Review listing quality across the platform and report issues to the operations team
Maintain structured records of partner activity and onboarding status in spreadsheets
Assist the team with ad hoc operational tasks related to the dealer onboarding pipeline
Communicate clearly and professionally with showroom contacts via phone, WhatsApp, or email

What we offer

Extra paid leave
Language classes
Meeting with experts
Professional development
QIC running club
Relocation support
Remote health insurance
Tax consultations
Travel discounts
USD, EUR, or AED salary payouts

Parttime

People Operations Intern

We're looking for someone to learn the ins and outs of People Operations alongsi...

Location

Netherlands , Amsterdam

Salary:

500.00 EUR / Month

Quinyx

Expiration Date

Until further notice

Requirements

Studying Human Resources, Psychology, or a related bachelor's programme
Professional fluency in English
Available for 40 hours per week
Eligible to do an internship in the Netherlands
Currently enrolled at a Dutch educational institution for the full duration of the internship
Enthusiasm and can-do attitude
Positive and driven team player who’s always eager to learn more

Job Responsibility

Support the day-to-day admin tasks
Be the first point of contact for employees and managers on standard HR questions
Review, process, and ensure accurate handling of employee expense claims
Identify opportunities to improve and streamline HR processes, contributing to projects that drive efficiency across the People Team

What we offer

Transportation allowance
Hybrid setup
€500/month full-time

Fulltime

Operations Admin

Location

United States , Chalmers

Salary:

Not provided

EDP

Expiration Date

Until further notice

Requirements

High School Diploma (Mandantory)
Administrative background
Proficient with Microsoft 365 understands budgets
Experience with SAP is preferred
Excellent organizational skills including the ability to organize and maintain a fluid administrative process
Problem-solving ability in a fast paced office environment
Excellent written and verbal communication and presentation skills
Ability to be self-motivated and to perform duties independently
Excellent time-management skills
Demonstrated efficiency in managing multi-disciplinary tasks

Job Responsibility

Provide periodic reporting of energy deliveries, plant performance, and downtime
Process invoices, service agreements, and other documents
Process facility expenses
Interface with site contractors
Perform regulatory filings with public agencies
Assist with complying with safety, federal, and site-specific regulations and agreements
Manage electronic and paper copies of agreements, permits, handbooks, procedures, and project-related documentation
Participate in facility's annual budgeting process
Provide administrative support to the Operations team
Interface with and support on-site staff as needed

Fulltime

Admin & Operations Coordinator

Location

United Arab Emirates , Dubai

Salary:

5000.00 AED / Month

Fritz & Muller

Expiration Date

Until further notice

Requirements

Bachelor’s Degree in Business Administration or a related field
1–3 years of experience in administration, operations, executive support, or office coordination roles
Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)
Proven experience in visa processing and HR documentation management
Previous experience managing Director-level calendars, agendas, travel, and executive support
Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously
Highly proactive, energetic, and comfortable working in a dynamic environment
Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly
Excellent organizational skills and strong attention to detail
Ability to manage confidential information with discretion and professionalism

Job Responsibility

Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation
Coordinate medical insurance and employee benefits administration
Support payroll inputs, including attendance, leave records, and employee data accuracy
Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage
Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights
Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho
Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements
Manage office operations, including supplies, vendors, maintenance, and cost control
Ensure a well-structured, efficient, and fully functional office environment
Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management

What we offer

Opportunity to join a dynamic and fast-growing international company
Direct exposure to senior leadership and cross-functional business operations
Career development path within Administration, HR, Operations, and Executive Support
Fast-paced, collaborative, and high-ownership work environment
Competitive compensation package

Fulltime

Port Operations Admin Support

Join our team as a Port Operatons Admin Support, supporting the preparation and ...

Location

Greece , Athens

Salary:

Not provided

TUI

Expiration Date

Until further notice

Requirements

Excellent communication skills in English language, both written and oral
Experience in a financial accounting role, preferably within a port agency or maritime industry would be a plus
Previous experience of financial reporting, proforma invoicing, port cost forecasting and port-related financial documentation is required
An analytical mindset with the ability to interpret financial data
Good office administration and organizational skills with a keen eye for attention to detail
Knowledge of Microsoft Office programs

Job Responsibility

Prepare proforma invoices for port services across all ports in Greece based on provided data and cost inputs
Ensure all expected costs are correctly entered, detailed, and documented
Verify data accuracy and flag inconsistencies or missing information to the Supervisor
Maintain proper records and documentation of all proforma invoices
Assist in the preparation of port cost forecasts by compiling and updating cost data
Update forecasts with latest information received from subagents and internal teams
Track differences between forecasted and actual costs and report variances
Support the Supervisor in maintaining accurate and up-to-date forecasting files
Support the preparation of Disbursement Accounts (D-As) by ensuring all required cost data is complete and accurate
Liaise with the billing department to provide necessary documentation and clarifications

What we offer

Attractive remuneration
discretionary bonus schemes
generous travel benefits
extensive health & well-being support
Flexible working
Access the TUI Learning Hub
opportunities to work on global projects and teams
Get involved with incredible local charity and sustainability initiatives like the TUI Care Foundation

Fulltime

School Operations Admin Assistant

The School Operations Administrative Assistant provides administrative support t...

Location

United States , Reston; Remote

Salary:

20.00 USD / Hour

Stride, Inc.

Expiration Date

Until further notice

Requirements

Bachelor’s degree OR Three (3) years of related experience
Excel/technology skills, including but not limited to V-LookUp, pivot tables, formulas and Access data bases
Microsoft 365 proficiencies
Meeting planning experience
Strong, proven writing skills
Strong interpersonal skills, ability to work and coordinate with numerous people inside and outside the company
Ability to travel 15% of the time
Ability to clear required background check

Job Responsibility

Support school marketing efforts on social media and in the community
Provide community outreach opportunities for current families and to help grow the school
Monitor student attendance and upkeep of student records
Assist in state reporting and compliance efforts
Perform general office administration and clerical duties
Complete assigned project tasks to achieve the project goals including oversite of state assessment logistics
Provide systems support to school operations teams
Assist with preparation of presentations, as needed
Updates K12 internal audit tools regularly
Works collaboratively with all applicable school parties

What we offer

Eligible employees may receive a bonus
Stride offers a robust benefits package for eligible employees that can include health benefits, retirement contributions, and paid time off

Fulltime

University Intern - FB Admin

Build upon your classroom studies through our Hotel Internship Program opportuni...

Location

Indonesia , Lombok

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

You must be a current college or university student

Job Responsibility

Learn first-hand about a hotel's operations
Get immersed in Marriott's culture and business
Gain hands-on experience in the exciting world of hotel management

Parttime

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Operations & Admin Intern

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