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Baylor Scott & White Health Logo Baylor Scott & White Health · Office Administration

Operating Room Scheduling Coordinator 2

United States, Round Rock · Job Posted March 21, 2026
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Job Description

The Operating Room (OR) Scheduling Coordinator 2 maintains the master OR schedule and Anesthesiology coverage. Schedules surgical patients when necessary. Assists other hospital departments in scheduling surgical time. Relays patient information to Surgical Services and the Day Surgery Unit staff. Makes changes to the schedule and contacts appropriate departments. The Coordinator also maintains access security to the surgical scheduling systems.

Job Responsibility

  • Maintains the master OR schedule and Anesthesiology coverage
  • Schedules surgical patients when necessary
  • Assists other hospital departments in scheduling surgical time
  • Relays patient information to Surgical Services and the Day Surgery Unit staff
  • Makes changes to the schedule and contacts appropriate departments
  • Maintains access security to the surgical scheduling systems
  • Provides scheduling help to ensure department efficiency
  • Promptly and courteously answers and screens phone calls
  • Coordinates changes, postponements, and cancellations with physicians and Surgical Services
  • Informs Surgical Services of possible equipment conflicts in the Operating Room
  • Coordinates posting of cases involving multiple services and surgeons
  • Monitors surgeon lineup for next day surgeries and revises as needed
  • Prints all paperwork for add-on cases and informs PNC of any necessary changes
  • Coordinates procedures with other departments promptly
  • Coordinates anesthesiology coverage for inpatients on hospital units
  • Coordinates patient care planning and creates a positive experience for the patient
  • Assembles, prints, and distributes a complete and accurate operating room schedule
  • Maintains, prints, and controls anesthesia tickets and operating room records
  • Verifies the diagnosis is present and correct
  • Verifies CPT code and surgical description match
  • Checks historical time against the procedure
  • Communicates to departments when surgery blocks are returned
  • Releases and reassigns returned surgery blocks
  • Builds new blocks periodically
  • Redistributes blocks according to utilization
  • Meets with Chief to discuss block changes and stop date
  • Monitors starts outside the OR
  • Contacts block bookers with changes
  • Makes changes to block allocation
  • Builds blocks to correct stop date
  • Coordinates anesthesia assessment unit activities with OR and areas like Cath Lab, EP Lab, 3D, MRI, CT, Angio, Echo, and Labor and Delivery

Requirements

  • H.S. Diploma/GED Equivalent
  • 3 Years of Experience
  • Previous experience in health care revenue cycle preferred
  • Good listening and communication skills with professional and respectful telephone etiquette
  • Ability to operate basic office equipment (e.g., computer, fax, copier, scanner, and telephone)
  • Able to multi-task
  • Able to maintain confidentiality
  • Excellent data entry, numeric, typing and computer navigation skills
  • Able to demonstrate precision and flexibility

What we offer

  • Immediate eligibility for health and welfare benefits
  • 401(k) savings plan with dollar-for-dollar match up to 5%
  • Tuition Reimbursement
  • PTO accrual beginning Day 1
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