Onsite Event Coordinator Job at Fever (Miami)

Onsite Event Coordinator

Fever is looking for an Onsite Event Coordinator in Perth to help achieve its mi...

Location

Australia , Perth

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

Previous event coordination experience, preferably music-related
Excellent face-to-face communication skills
Highly organized and efficient. Time management skills are key
Leadership skills and experience managing small teams
The ideal candidate will have demonstrated proficiency in public speaking
The role involves travel and a driver's license is essential
Willing to learn from mistakes and give feedback on ways of improving the Candlelight experience
Collaborative approach and willing to get hands dirty and work on all required events tasks
Fluent English speaker
Strong academic and classical music background are a plus

Job Responsibility

Coordinating the operations and logistics of each event in your City including transportation of equipment to and from the venue
Creating schedules and advancing key documents to all suppliers and venues staff
Booking and training staff for all events through our agency staffing partner
Attending weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
Overseeing inventory for storage solutions
Ensuring Event and Incident Report forms are filled in (or ensuring the onsite EM has done so)
Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)
Managing scheduled event timings as the main POC onsite
Implementing new or amended production details, company policies and procedures
Dealing with customer queries and complaints

Fulltime

Onsite Event Coordinator

The Onsite Event Coordinator will be responsible for the general coordination of...

Location

Monaco , Monaco

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

Mission of general coordination
Management of personnel
Management of technical deliveries
Management of candle deliveries
Management of candle batteries
Management of scenography
Management of artists
Transmission of inventory and incident reports

Job Responsibility

General coordination of concerts
Management of personnel
Management of technical deliveries
Management of candle deliveries
Management of candle batteries
Management of scenography
Management of artists
Transmission of inventory and incident reports

Parttime

Event Coordinator

Our client, A global professional services firm, is seeking an Event Coordinator...

Location

United States , Reston

Salary:

27.00 - 31.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

2+ years of administrative, event, or conference support experience
Experience supporting meetings, events, or corporate environments
Experience with event tools (Cvent or similar) a plus
Ability to work independently and manage multiple priorities

Job Responsibility

Provide high-level administrative and event support for meetings and corporate events
Manage scheduling, conference rooms, and event logistics
Coordinate catering, AV, and materials for onsite events
Track budgets, expenses, and vendor invoices
Support onsite execution of meetings and high-visibility events
Maintain event documentation, files, and reports

What we offer

Free parking available

Fulltime

Event Coordinator

We are looking for a detail-oriented Event Coordinator to support daily meeting ...

Location

United States , Miramar

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency with Microsoft Office, including Outlook for calendar coordination and meeting scheduling
Strong organizational skills with the ability to manage multiple priorities and deadlines throughout the day
Effective verbal and written communication skills for working with employees, guests, and internal support teams
Comfort working in a busy onsite environment where plans may shift quickly and problem-solving is essential
Ability to perform physical tasks such as walking, standing, bending, reaching, and moving tables, chairs, or other furnishings
Capability to lift, push, pull, or carry items weighing up to 56 pounds as part of room setup and reconfiguration duties
Prior hospitality or event support experience is preferred, though not required

Job Responsibility

Oversee the daily scheduling of meetings and events across numerous conference rooms by maintaining accurate calendars and confirming booking activity in Outlook
Respond to incoming room requests, monitor reservation status, and follow up with organizers to secure complete and timely meeting details
Coordinate room preparation timelines to ensure each space is arranged according to event needs before attendees arrive
Partner with facilities or onsite support staff to adjust furniture layouts and make sure room configurations align with meeting requirements
Help prepare refreshment or beverage stations and support general event readiness for internal meetings and hosted gatherings
Reassign or reorganize room bookings when scheduling conflicts or space limitations arise, using sound judgment to minimize disruption
Track and manage equipment used for room changes and meeting support, ensuring items are available and returned appropriately
Assist mailroom and facilities teams with additional operational tasks as needed to support smooth day-to-day workplace functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Recruitment and Onsite Coordinator

We are seeking a recruitment Coordinator to support our team for a contractual r...

Location

Canada , Stayner

Salary:

23.00 - 25.00 USD / Hour

Randstad

Expiration Date

July 01, 2026

Requirements

Minimum two (2) years of experience in high volume recruitment preferably within an agency environment
College Diploma or Bachelor's Degree in Human Resources or Business Management
Demonstrated written and verbal communication, presentation, and interpersonal skills
must be bilingual French and English
Some knowledge of recruitment trends/technologies, staffing/employment practices
Good project management and organizational skills
Demonstrated problem solving skills

Job Responsibility

Accountable for supporting the team to complete high volume full life-cycle recruitment process
providing coordination and administration support to complete the recruitment process
Identifies opportunities to build and improve on various existing processes, programs and current standards that directly impact recruitment activities in the business
Assists and participates on special projects as assigned such as hosting/identifying Talent and Networking Events
Is present on site at our client location in Stayner, Ontario whenever required

What we offer

Weekly pay every Thursday
Transit-accessible location
Opportunities for advancement and long-term career growth

Fulltime

!

Senior Event Coordinator - Microsoft AI

At Microsoft AI, we are on a mission to train the world’s most capable AI fronti...

Location

United States , Redmond

Salary:

96500.00 - 188400.00 USD / Year

Microsoft Corporation

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Business, Operations, Finance, or related field AND 4+ years experience in process management, or process improvement OR equivalent experience
5+ years’ experience in event planning and program management
Experience in operations, culture strategy, or organisational development
Leadership capabilities with a talent for motivating teams and building culture
Budget management skills
Communication and interpersonal skills
Ability to work cross-functionally and influence stakeholders at all levels
Analytical mindset with experience in using data for strategic decision-making
Comfortable with ambiguity and change, with a proactive and solutions-oriented approach

Job Responsibility

Meetup Strategy Planning & Execution plan each Redmond Meetup for the MAI organization that creates an effective, welcoming and well executed meetup experience. Responsibilities include: location booking (onsite), catering, AV booking and hands on support
Team Culture & Collaboration Foster an inclusive, empowering environment where individuals feel supported to grow, collaborate freely, and contribute to shared success
Onsite Events & Experiences Create moments that matter for the MAI employees in the Redmond office. Examples include: Meetups, Social Connect Events, Networking, and Annual Events. Help drive connection to one another, MAI brand love and ensure top talent remains top talent in our organization
Operational Excellence Manage and enhance day-to-day operations by identifying improvement opportunities and implementing streamlined processes that promote efficiency and impact
Cultural Development Foster an inclusive culture that celebrates inclusion and prioritises values-driven decision-making to drive engagement and belonging across the team
Strategic Communication Build trusted relationships through exceptional communication, influence, and collaboration with internal and external stakeholders
Adaptability & Agility Steer the team through change by modelling resilience, pivoting strategies, and ensuring continuity during uncertain or evolving circumstances

Fulltime

Event Coordinator

We are looking for an Event Coordinator for Candlelight concerts, a unique music...

Location

South Africa , George

Salary:

Not provided

Fever

Expiration Date

Until further notice

Requirements

2+ years of experience in event management and/or a relevant degree (preferred)
Interest and passion for live music and organizing events
Exceptional customer service skills
Experience leading an on-site team
Strong problem-solving skills
Good ability to work in a pressured environment

Job Responsibility

Coordinating the operations and logistics of each event in your City including transportation of equipment to and from the venue
Liaising with artists and suppliers, negotiating the best rate for multiple bookings
Creating schedules and advancing key documents to all suppliers and venues staff
Booking and training staff for all events through our agency staffing partner
Attending weekly project updates with the Project Manager and Associate Producer to review, action and implement important production details, event reviews and policy procedures
Overseeing inventory for storage solutions
Ensuring Event and Incident Report forms are filled in (or ensuring the onsite EM has done so)
Research and attending site visits for potential venues to expand in your city
Occasionally assist with evaluating and executing walk-throughs of potential venues (additional hours given)
Managing scheduled event timings as the main POC onsite

Parttime

Event Coordinator

We are looking for an organized and proactive Event Coordinator to join our team...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in customer service, with a focus on event coordination or client communication
Proficiency in Salesforce administration, development, and marketing tools
Strong skills in data entry and database management
Familiarity with Microsoft Outlook and other productivity software
Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
Excellent organizational and problem-solving skills
Strong interpersonal and communication abilities
Experience in tracking budgets and analyzing financial data

Job Responsibility

Coordinate and communicate conference details with clients, including generating sales materials, updating websites, and managing pre-conference and onsite communications
Support marketing initiatives and client retention efforts by assisting with promotional activities and maintaining strong client relationships
Facilitate sales processes and upselling opportunities for both existing and new clients
Manage fulfillment of pre-conference and onsite sales items such as advertising, exhibit spaces, and attendee lists
Collaborate with team members to collect, review, and organize advertisement files from industry clients for conference publications and event-related materials
Maintain and update the software database for online exhibits and event-related portals, ensuring accurate site functionality and performance
Handle client payments, generate reports, troubleshoot user interface issues, and ensure fulfillment of sold items
Track and analyze sales data and budgets related to conference expenses and revenue
Provide general administrative support, including setting up conference calls, reconciling budgets, and assisting onsite at conferences or external events

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Fulltime

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