Onsite Administrative Assistant Job at Associa (Longwood)

Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success ...

Location

United States , Jacksonville

Salary:

20.00 - 22.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level
Professional customer service and communication skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling) at a proficient level
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines
Able to interpret verbal and/or written instructions at a proficient level
High School Diploma or GED Required
At least one year of directly related or closely related experience

Job Responsibility

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
Maintain accurate records, prepare reports, and assist with documentation to support effective property management
Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

What we offer

medical insurance
dental insurance
vision insurance
401k
disability insurance
support with wellness and development initiatives

Fulltime

Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success ...

Location

United States , Orlando

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
Professional customer service and communication skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines
Able to interpret verbal and/or written instructions at a proficient level
High School Diploma or GED Required
At least one year of directly related or closely related experience

Job Responsibility

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
Maintain accurate records, prepare reports, and assist with documentation to support effective property management
Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

What we offer

medical, dental, and vision insurance
401k
disability insurance
support with wellness and development initiatives

Fulltime

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan
free online training

Parttime

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office...

Location

United States , Mayfield Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative assistant, receptionist, or office support role
Strong ability to manage inbound calls professionally and handle general front-desk responsibilities
Accurate data entry skills with close attention to detail
Proficiency with Microsoft Office and Adobe in a business setting
Experience using AppFolio or the ability to learn new software quickly
Excellent organizational skills and the ability to prioritize multiple tasks effectively
Strong written and verbal communication skills
Availability to work onsite Monday through Friday during regular business hours

Job Responsibility

Manage front-office activities by greeting visitors, answering incoming calls, and directing questions to the appropriate contacts
Provide administrative support through accurate document preparation, filing, record maintenance, and general office coordination
Enter and update information in internal systems with a strong focus on accuracy and completeness
Assist with scheduling, correspondence, and day-to-day communication to help maintain smooth office operations
Use Microsoft Office, Adobe, and AppFolio to create, organize, and maintain business documents and records
Support a high-volume workload by helping the team stay organized and responsive to ongoing administrative needs
Coordinate onsite office tasks and provide dependable support in a business-casual environment

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant I

We are looking for a detail-oriented Administrative Assistant I to support daily...

Location

United States , Atlanta

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support or office coordination role
Strong verbal and written communication skills with a detail-oriented approach to internal and external interactions
Ability to manage scheduling, meetings, and multiple priorities with strong organizational skills
Proficiency in word processing and general office administrative tasks
Experience maintaining files, records, and routine correspondence with a high level of accuracy
Comfortable supporting hiring activities and handling confidential information appropriately
Ability to work onsite in Atlanta, Georgia and contribute effectively in a team-oriented environment

Job Responsibility

Manage front-office communications by handling incoming calls, greeting visitors, and directing inquiries to the appropriate contacts
Coordinate calendars, arrange meetings, and support conference call logistics to keep schedules running smoothly
Maintain organized records through accurate filing, document preparation, and routine word processing tasks
Sort and distribute incoming mail, faxes, and other correspondence in a timely manner
Provide administrative support for hiring-related activities, including interview scheduling and process coordination
Assist with special projects and ad hoc financial or administrative assignments as needed
Track important documents and office information to ensure reliable record keeping and easy retrieval
Support onsite operations by helping departments stay organized and by communicating effectively across teams

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Administrative Assistant

We are looking for an Administrative Assistant to support meeting planning, visi...

Location

United States , Saint Paul

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience providing administrative support in an office setting
Demonstrated ability to coordinate meetings, events, or visitor activities with strong attention to detail
Skill in handling inbound calls and directing inquiries in a courteous and efficient manner
Proficiency with data entry, record maintenance, and administrative documentation
Strong organizational skills with the ability to manage multiple priorities and deadlines
Ability to support reception-style duties and maintain a service-oriented presence
Experience assisting with office operations such as filing, delivery coordination, or workplace support tasks
Effective written and verbal communication skills for interacting with employees, guests, and external partners.

Job Responsibility

Organize the logistics for leadership, board, and companywide meetings by arranging meeting space, coordinating technology needs, and securing food service when required
Support large internal events by managing attendee registration, distributing event communications, preparing agendas, and keeping participant information accurate and up to date
Build and oversee event registration materials and tracking tools, including forms, schedules, communications, and attendance records
Prepare reports and dashboard updates to monitor participation, provide event status visibility, and assist attendees throughout the full meeting lifecycle
Coordinate event-related details such as hotel room lists, vendor communication, attendee tracking, on-site execution, and follow-up activities after events conclude
Welcome scheduled visitors and help deliver a well-organized onsite experience by coordinating access, preparing meeting areas, arranging signage, and managing catering details
Maintain visitor logs, assist with sign-in procedures, and issue access credentials in alignment with compliance and audit expectations
Answer and direct incoming calls, receive deliveries connected to meetings and events, and contribute to daily office coordination to keep operations running smoothly
Process monthly direct travel reporting for external clients and partner organizations, and provide backup support for mail room activities when needed
Create and publish internal Administrative Services updates on the intranet to share timely and clear workplace communications.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support daily o...

Location

United States , Norristown

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 3 years of experience in an administrative, office support, receptionist, or front desk role
Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Outlook
Experience handling inbound calls, scheduling, data entry, and general administrative assistance responsibilities
Ability to manage multiple priorities effectively and adapt to changing demands in a busy onsite office setting
Strong communication skills with the ability to interact confidently with directors, project managers, and executive visitors
Strong organizational skills, attention to detail, and a dependable approach to completing daily tasks

Job Responsibility

Welcome visitors, manage the front desk, and ensure a positive and detail-oriented first impression for employees, guests, and leadership visitors
Coordinate calendars, meetings, and appointments while adjusting schedules to address shifting business needs and competing priorities
Arrange business travel and related logistics, including itineraries and scheduling details, to support internal teams and leadership
Provide day-to-day administrative support through data entry, document handling, correspondence, and general office coordination
Order office supplies, monitor inventory levels, and help maintain an organized and well-stocked workplace
Assist with lunch and meeting support by coordinating food orders and preparing shared spaces for internal gatherings
Support facility-related needs by identifying office issues, communicating with appropriate contacts, and helping maintain smooth office operations
Answer inbound calls, respond to routine inquiries, and direct requests to the appropriate team members in a timely manner

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

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