Onsite Administrative Assistant Job at Associa (Jacksonville)

Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success ...

Location

United States , Orlando

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
Professional customer service and communication skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines
Able to interpret verbal and/or written instructions at a proficient level
High School Diploma or GED Required
At least one year of directly related or closely related experience

Job Responsibility

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
Maintain accurate records, prepare reports, and assist with documentation to support effective property management
Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

What we offer

medical, dental, and vision insurance
401k
disability insurance
support with wellness and development initiatives

Fulltime

Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success ...

Location

United States , Longwood

Salary:

17.00 - 18.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
Professional customer service and communication skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines
Able to interpret verbal and/or written instructions at a proficient level
High School Diploma or GED Required
At least one year of directly related or closely related experience

Job Responsibility

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
Maintain accurate records, prepare reports, and assist with documentation to support effective property management
Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

What we offer

medical, dental, and vision insurance
401k
disability insurance
support with wellness and development initiatives

Fulltime

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan
free online training

Parttime

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to support daily ...

Location

United States , Minneapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, hospitality, or another service-focused role
Ability to work with limited supervision and confidently manage responsibilities without constant direction
Proficiency with Microsoft Office applications, including Outlook and Teams
Strong organizational skills with the ability to balance multiple tasks in a fast-paced setting
Detail-oriented, approachable, and respectful communication style with a naturally welcoming presence
Comfort handling changing priorities and stepping into a broad, all-around support role as needed
Availability to work fully onsite in Minneapolis, Minnesota

Job Responsibility

Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors
Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office
Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies
Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings
Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams
Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation
Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available
Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative Assistant

Our client is seeking an Administrative Assistant to provide onsite support with...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous clerical, administrative, or office support experience preferred
Strong attention to detail and accuracy
Required to answer phones and provide excellent customer service
Basic proficiency with Microsoft Office and data entry systems
Ability to work independently and as part of a team
Good communication and organizational skills
Ability to manage repetitive tasks with consistency
Must currently reside in Hawaii due to onsite work requirements

Job Responsibility

Provide front-office and administrative support to leadership and staff
Answer phones, respond to emails, and greet students, families, and visitors
Coordinate calendars, meetings, and event logistics
Prepare reports, memos, and educational materials as needed
Maintain student or departmental records with confidentiality
Order supplies and assist with office organization
Support data entry, filing, and document management
Assist with general administrative projects and office operations

Administrative Assistant

We are looking for an organized Administrative Assistant to support a growing te...

Location

United States , Santa Ana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 5 years of experience in administrative support, office coordination, or a similar role
Background handling contracts, change orders, and purchase orders in a detail-oriented setting
Comfortable managing inbound calls, front desk responsibilities, and general office communication
Strong data entry skills with a high level of accuracy and organization
Ability to work onsite in Santa Ana, California and manage multiple priorities in a small office environment
Proficiency with standard office software
familiarity with AutoQuotes, Bluebeam, or Adobe is helpful but not required
Strong communication skills and a dependable, team-oriented approach to daily work

Job Responsibility

Coordinate and maintain contract documentation, ensuring records are accurate, current, and easy to retrieve
Prepare, review, and process change orders and purchase orders to support active projects and office operations
Provide front office support by answering incoming calls, directing inquiries, and greeting visitors professionally
Enter and update information in internal systems and spreadsheets with strong attention to detail
Assist with general administrative activities such as filing, scheduling, document preparation, and correspondence
Support project and office teams by tracking paperwork deadlines and following up on outstanding items
Work with tools such as AutoQuotes, Bluebeam, and Adobe for document handling and project-related administrative tasks, with training available as needed

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Administrative Assistant

Our client is seeking a detail-oriented Administrative Assistant to support dail...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative or office support experience preferred
Experience with answering multi-line phones
Strong verbal and written communication skills
Proficiency with Microsoft Office Suite
Excellent organizational skills and attention to detail
Ability to multitask and prioritize in a fast-paced environment
Professional demeanor and customer service mindset
Must currently reside in Hawaii due to onsite work requirements

Job Responsibility

Provide administrative support to office leadership and staff
Answer phones, greet visitors, and route calls appropriately
Schedule appointments, meetings, and maintain calendars
Prepare correspondence, reports, and other documents
Maintain organized filing systems and update office records
Order office supplies and assist with inventory tracking
Support data entry and general clerical tasks
Assist with special projects and day-to-day office coordination

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan
Free online training

Fulltime

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