Onsite Administrative Assistant Job at Associa (Orlando)

Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success ...

Location

United States , Jacksonville

Salary:

20.00 - 22.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook) at a proficient level
Professional customer service and communication skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling) at a proficient level
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines
Able to interpret verbal and/or written instructions at a proficient level
High School Diploma or GED Required
At least one year of directly related or closely related experience

Job Responsibility

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
Maintain accurate records, prepare reports, and assist with documentation to support effective property management
Manage calendars, schedule appointments, and coordinate meetings to optimize the team's productivity
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

What we offer

medical insurance
dental insurance
vision insurance
401k
disability insurance
support with wellness and development initiatives

Fulltime

Onsite Administrative Assistant

Are you organized, detail oriented, and ready to play a key role in the success ...

Location

United States , Longwood

Salary:

17.00 - 18.00 USD / Hour

Associa

Expiration Date

Until further notice

Requirements

Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level
Professional customer service and communication skills
Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level
Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients
Able to work effectively with others in person and in group setting
Able to prioritize, manage time, and meet deadlines
Able to interpret verbal and/or written instructions at a proficient level
High School Diploma or GED Required
At least one year of directly related or closely related experience

Job Responsibility

Provide crucial administrative support to the property management team, ensuring smooth day-to-day operations
Act as a central point of contact for internal and external communications, handling inquiries and coordinating information flow
Maintain accurate records, prepare reports, and assist with documentation to support effective property management
Manage calendars, schedule appointments, and coordinate meetings to optimize the team’s productivity
Build positive relationships with clients, tenants, and vendors, demonstrating a commitment to excellent customer service

What we offer

medical, dental, and vision insurance
401k
disability insurance
support with wellness and development initiatives

Fulltime

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical insurance
vision insurance
dental insurance
life and disability insurance
401(k) plan
free online training

Parttime

Part-Time Onsite Administrative Assistant

We are looking for a detail-oriented Part-Time Onsite Administrative Assistant t...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in administrative support or a similar role
Proficiency in handling inbound calls and managing multi-line phone systems
Strong data entry skills with a focus on accuracy and attention to detail
Familiarity with general office equipment and administrative procedures
Excellent organizational and multitasking abilities in a fast-paced environment
Strong communication skills, both written and verbal, with attention to detail
Ability to work collaboratively with a team and independently with minimal supervision

Job Responsibility

Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members
Perform accurate data entry and maintain organized records to support efficient office operations
Provide administrative support by preparing documents, managing schedules, and coordinating meetings
Greet visitors and handle receptionist duties, creating a welcoming and attentive environment
Assist in maintaining office supplies and equipment, ensuring resources are available when needed
Support various office functions by managing correspondence and distributing mail
Assist with filing, scanning, and other clerical tasks to keep records up-to-date
Collaborate with team members to ensure seamless execution of administrative tasks and projects

What we offer

Free parking
medical, vision, dental, and life and disability insurance
401(k) plan

Parttime

New

Sr. Administrative Assistant

We are looking for an experienced Sr. Administrative Assistant to provide high-l...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting C-suite executives in an Executive Assistant or Senior Administrative Assistant capacity
strong ability to manage demanding calendars, coordinate projects, and balance multiple priorities with accuracy
hands-on experience arranging executive travel and supporting events from planning through completion
proven ability to handle confidential information with discretion and sound judgment
advanced skills in Microsoft Word, PowerPoint, Outlook, Teams, SharePoint, and Copilot, with practical working knowledge of Excel
effective written communication skills with the ability to draft, edit, and polish clear business documents
comfortable working with diverse leadership styles while remaining adaptable, proactive, and collaborative
previous experience in a non-profit or mission-focused environment and familiarity with board support are valued

Job Responsibility

Deliver senior-level administrative support to several executive leaders, ensuring daily activities and priorities stay organized and on track
Oversee complex Outlook calendars, arrange virtual and in-person meetings across multiple time zones, and resolve scheduling conflicts efficiently
Prepare materials for board meetings, record meeting notes, and maintain orderly documentation for recurring board-related activities
Draft, edit, and coordinate executive communications, including newsletters, standard operating procedures, and support-related correspondence
Organize small-scale events by managing vendor outreach, scheduling details, travel arrangements, and onsite logistics for leadership gatherings and meetings
Maintain contracts and executive records by uploading, tracking, and organizing important documentation accurately
Process and monitor expenses through internal tools, including budget coding, card activity review, and reimbursement tracking
Partner with executive leadership and remote support resources to create smooth day-to-day administrative operations across departments
Provide flexible assistance to cross-functional leaders in areas such as advancement, programs, operations, and other executive initiatives as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

New

Administrative Assistant

We are looking for an Administrative Assistant to provide dependable operational...

Location

United States , Camden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in an administrative, office support, or receptionist-focused role
Strong data entry skills with the ability to manage detailed information accurately
Confidence using computers and learning new databases or office systems quickly
Strong verbal and written communication skills for interacting with customers, vendors and staff
Ability to manage multiple tasks, stay organized, and meet deadlines in a busy office setting
Experience answering inbound calls and providing responsive customer service
Availability to work onsite in Camden, New Jersey

Job Responsibility

Enter and update information in internal systems with a high level of accuracy and attention to detail
Organize, maintain, and review departmental records so documentation remains complete and easy to access
Provide administrative support to department leadership and assist with routine office coordination needs
Communicate with vendors and customers regarding required forms, missing documents, and general status updates related to their account
Respond to incoming phone calls and direct questions to the appropriate team members in a courteous and attentive manner
Support tracking documentation and helping move requests through the office workflow
Handle general clerical tasks such as filing, scanning, document preparation, and other office support activities as needed

New

Administrative Assistant

We are currently seeking an Administrative Assistant to join a highly successful...

Location

United States , Boston

Salary:

30.00 - 34.00 USD / Hour

Daley and Associates

Expiration Date

Until further notice

Requirements

Bachelor’s degree with 2-3+ years of experience in an administrative or operations support role, or equivalent experience within an investment management environment
Strong proficiency in Microsoft Office, with advanced PowerPoint skills
Highly organized with excellent time management and prioritization abilities
Strong written and verbal communication skills, with the ability to engage effectively across all levels of an organization
Detail-oriented problem solver capable of managing multiple priorities in a fast-paced environment
Able to work both independently and collaboratively within a team

Job Responsibility

Manage complex calendars and scheduling for two senior leaders, proactively resolving conflicts and balancing competing priorities
Coordinate domestic and global meetings, including agenda development and AV/logistics setup
Facilitate weekly planning sessions with senior leaders to optimize time management and priorities
Prepare and format high-quality PowerPoint presentations for business unit and departmental leadership
Process expense reports in accordance with company policies and guidelines
Coordinate catering, room bookings, and logistics for onsite meetings and events
Support onboarding for new hires and internal transfers, including equipment ordering and setup
Prepare and distribute department-specific status reports as needed
Partner cross-functionally to enhance meeting processes and communication workflows
Provide additional administrative support on an as-needed basis

New

Administrative Assistant

We are looking for an Administrative Assistant to provide day-to-day support for...

Location

United States , West Memphis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an administrative support, office coordination, or receptionist-focused role
Strong working knowledge of Microsoft Office applications, including Outlook, and confidence managing calendars, email, and spreadsheets
Experience with data entry, inbound call handling, and general office administration in a busy environment
Familiarity with expense reporting systems such as Concur or similar tools
Ability to work onsite in West Memphis, Arkansas, in a trailer-based office located at a commercial construction project
Comfortable supporting both office operations and light workplace coordination tasks such as meeting setup, catering support, and shared area organization
Construction, manufacturing, or other industrial environment experience is preferred
Stable work history and the ability to collaborate effectively with a detail-conscious team are strongly preferred

Job Responsibility

Coordinate daily administrative activities for the construction site office, ensuring schedules, documents, and team requests are handled accurately and on time
Support the construction team by arranging meetings, maintaining calendars, preparing seating plans, and organizing onsite and offsite events
Manage office logistics such as catering orders, kitchen and break area readiness, coffee supplies, and general workspace upkeep throughout the day
Process expense submissions and related documentation using expense management tools such as Concur or similar platforms
Maintain spreadsheets, enter data, and track site-related information to support planning, reporting, and operational follow-through
Assist with visitor and team coordination, including bookings, reception-style support, and helping new hires get set up with appropriate workspace needs
Work alongside onsite administrative staff and project leadership to respond to changing site priorities and provide dependable clerical support
Communicate effectively with personnel in a fast-paced construction setting, balancing professionalism with a practical, service-oriented approach

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

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