Onsite Administrative Assistant Job at Associa (Orlando)

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join ou...

Location

United States , Irvine

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in an administrative or office assistant role
Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Strong organizational skills with the ability to multitask and manage priorities effectively
Excellent verbal and written communication skills
Ability to work independently and collaboratively in a team environment
Experience with event coordination and vendor management is preferred
Flexible and adaptable to changing office needs and schedules
Comfortable working onsite in a well-structured office setting.

Job Responsibility

Manage office operations, including ordering supplies and maintaining an organized workspace
Provide administrative support to other team members, including HR and other departments as needed
Coordinate vendor relationships to ensure smooth office operations and timely deliveries
Assist in planning and executing office events and meetings
Support the team with tasks related to an office relocation, ensuring a seamless transition
Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager
Answer and direct inbound calls professionally and efficiently
Perform data entry and maintain accurate records to support administrative processes
Uphold a business-casual office environment and contribute to a positive workplace culture.

What we offer

Medical insurance
Vision insurance
Dental insurance
Life insurance
Disability insurance
401(k) plan

Fulltime

HR Administrative Assistant

We are offering a long-term contract employment opportunity for an HR Administra...

Location

United States , Palm Beach Gardens

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in Customer Service
Must be adept in using Microsoft Excel
Capable of effectively answering inbound calls
Demonstrated experience in Human Resources (HR) Administration
Should have excellent typing skills
Filing skills are a must
Ability to understand and write specifications
Must be able to distribute faxes efficiently
Knowledge of Backup Technologies is required
Willingness to work onsite

Job Responsibility

Handle incoming and outgoing communications, including telephone calls and mail
Accurately maintain and update HRIS system and other HR records
Provide support for inbound calls, efficiently answering and directing queries
Utilize Microsoft Excel and other software for HR administration tasks
Coordinate and direct visitors within the workplace as required
Manage office supplies and place orders as necessary
Perform accurate typing and filing tasks to support the HR department
Distribute faxes within the team and handle backup technologies
Provide backup support for other administrative desks when needed
Assist with leave administration and other specific HR tasks as required.

What we offer

Access to top jobs
Competitive compensation and benefits
Free online training
Medical insurance
Vision insurance
Dental insurance
Life and disability insurance
401(k) plan.

Fulltime

Office Assistant

An exciting temporary role as an Office Assistant within the construction indust...

Location

United Kingdom , London

Salary:

14.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong organisational and multitasking skills
Excellent communication skills
Familiarity with office software and willingness to learn new project management tools
A positive attitude and a team player mentality

Job Responsibility

Capturing and documenting on-site progress by taking regular photographs
Completing and maintaining company-issued progress checklists to ensure consistent project tracking
Performing general personal assistant (PA) administrative duties, including scheduling and organising documents
Uploading site photos, checklists, and relevant documentation to the company's project management cloud system
Facilitating smooth handovers between trades by coordinating transition checklists and confirming site readiness, ensuring minimal disruption to project time lines
Representing the organisation in meetings on behalf of I&S Construction
Managing and updating the project schedule using project-specific software (training will be provided)
Assisting with any additional tasks as requested by Jonathan

What we offer

A competitive hourly rate of £14.50 plus holiday pay
Fully office based - Monday - Friday - 08.00 - 16.00
A full-time position with the opportunity to gain valuable experience in the construction industry
A supportive and friendly working environment where your contributions truly matter

Fulltime

Executive Assistant

We’re looking for a high-performing, resourceful Executive Assistant to partner ...

Location

United States , San Francisco

Salary:

130000.00 - 175000.00 USD / Year

Hightouch

Expiration Date

Until further notice

Requirements

Experience supporting C-level or senior executives in a high-growth, fast-paced environment
Proven ability to manage multiple high-priority tasks with precision and calm under pressure
Exceptional written and verbal communication skills
High emotional intelligence, with the ability to build trust and rapport across all levels of the organization
Tech-savvy, with mastery of modern productivity and collaboration tools
A proactive mindset! Always looking for ways to improve processes and anticipate needs before they’re voiced
Must be Based in San Francisco and available to work onsite at the office Tuesday through Thursday each week

Job Responsibility

Be the strategic right-hand to two senior executives—anticipating needs, solving problems before they arise, and enabling them to focus on the highest-impact work
Own complex calendar and priority management—balancing internal meetings, external engagements, and heads-down work time with flawless scheduling judgment
Manage communications and inboxes—draft, edit, and send high-quality correspondence on behalf of your executives, ensuring the right messages land at the right time
Project manage key initiatives—drive progress on critical cross-functional projects, tracking deliverables and holding stakeholders accountable
Run the San Francisco office—oversee daily operations, vendor relationships, supply management, and office culture to ensure a smooth and inspiring workspace
Travel coordination—plan end-to-end travel arrangements, itineraries, and logistics for domestic and international trips
Confidentiality and discretion—handle sensitive information with the highest level of professionalism
Adapt on the fly—thrive in ambiguity, pivot quickly as priorities shift, and take ownership beyond your job description to get things done
Be a culture carrier—support company-wide programs, events, and initiatives that keep our team connected and motivated

Fulltime

Customer Service Administrator

A temporary Customer Service Administrator role is available in Bridgwater, Some...

Location

United Kingdom , Bridgwater

Salary:

12.68 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Confident and polite telephone manner
Upbeat and positive attitude
Strong IT skills
High work ethic, excelling in a fast-paced environment
Exceptional customer care skills and willingness to go the extra mile

Job Responsibility

Answering calls and assisting customers with their queries
Processing orders through the system and sending order confirmations
Updating customer account details accurately
Stock management
Dispatch orders to customers expected timescales
Responding promptly to emails
Completing filing and scanning tasks
Undertaking additional administrative duties to ensure smooth operation within the department

What we offer

Weekly pay
Access to Boost - our exclusive platform with discounts on hundreds of retailers, a wellbeing hub with recipes, an exercise area, and a mindfulness section with blogs & videos
Temporary candidate of the month award
Temporary candidate lunches/treats
Regular pay review
Online timesheets
A dedicated consultant as an additional layer of support

Fulltime

Operations Assistant - Executive

As an Operations Associate on this team, you will be challenged to provide admin...

Location

Philippines , Metro Manila

Salary:

30000.00 PHP / Month

Snappr

Expiration Date

Until further notice

Requirements

Entry level or 1+ years of experience in business operations, operations management, or office administration (Fresh graduates are encouraged to apply!)
Ability to multi-task and work under pressure
Basic or intermediate proficiency with Gsuite (Google slides, sheets)
Fluency in written and spoken English
A "let's get it done" mindset
Should be willing to report 100% onsite in Ortigas

Job Responsibility

Support the Executive Assistant with daily administrative tasks in finance, onboarding, and people operations
Communicate events, announcements, and other relevant information with leaders and other stakeholders internally
Work cross-functionally with other departments (People Operations, Finance, etc) to ensure timely completion of projects
Hustle - take ownership of Snappr's growth and do whatever it takes to get the job done

What we offer

20% night differential (if applicable)
HMO (w/ dependents)
Free daily meals

Fulltime

Executive Assistant to the President / COO

This role is a critical component of the Rain City Capital team and will help us...

Location

United States , Kirkland

Salary:

100000.00 - 120000.00 USD / Year

Rain City Capital

Expiration Date

Until further notice

Requirements

4+ years managing an Executive in an EA or PA role
Demonstrated proficiency with Microsoft 365
Prior experience with and demonstrated proficiency in QuickBooks – posting bank and credit card transactions, monthly reconciliations, building reports
Confidently and competently balance competing priorities while performing with a high-level of accuracy in a fast-paced environment using exceptional planning, time-management, and organizational skills
Excellent analytical, reasoning, research, and problem-solving skills
Takes initiative, works independently
able to make decisions and identify important or time-sensitive information with minimal direction
Highly intuitive, with the ability to anticipate and support the ever-changing needs of our founder
Comfortable with ambiguity, with the ability to learn quickly and adapt to rapid changes
Outstanding partnership-based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners

Job Responsibility

Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
Manage and prioritize our founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
Manage founder’s high-volume email and processing incoming physical mail
Make travel arrangements, business and personal
Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, assisting in annual tax preparation, working in QuickBooks
Manage both ongoing and spur of the moment, deadline-driven projects
Work in partnership with the Marketing Department to plan and execute company-wide events
Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events
File and retrieve corporate records, documents, licenses, and reports
Act as personal assistant when needed for things such as out of office errands

What we offer

competitive pay and benefits
amazing and supportive team
hybrid work environment

Fulltime

Marketing Assistant

We are offering a long-term contract employment opportunity for a Marketing Assi...

Location

United States , Washington, District of Columbia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school graduate
At least one year of experience executing administrative duties in an office environment
Show sound professional judgment
Strong attention to detail, as well as superior organizational and project management skills
Be responsive to emails and voicemails, with a commitment to delivering excellent service
Ability to prioritize and complete simultaneous projects with minimal supervision
Strong interpersonal skills and experience working independently as well as within a collaborative, professional environment
Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Mailchimp, CRM, and other marketing technologies

Job Responsibility

Aid in event planning, onsite logistics, and follow up
Assist with maintaining the firm’s client and contact database and generating reports
Maintain marketing inventory, including ordering swag, business cards, and other materials
Assist with new client welcome letters
Publish social media posts
Add and update content on the firm’s website and podcast channels
Help with the onboarding process for new attorneys, including photo shoots, draft bios, and announcements
Provide overflow assistance when other marketing team members are busy or out of the office
Help with additional projects when necessary

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Onsite Administrative Assistant

Associa

Location:
United States , Orlando

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
March 22, 2026

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