CrawlJobs Logo
jobRxiv Logo jobRxiv · Office Administration

Onboarding Support for Research Interns and Visiting Students

Austria, Klosterneuburg near Vienna 45000.00 EUR / Year · Job Posted February 01, 2026
Apply Position
Job Link Share

Job Description

The Graduate School Office is a core administrative unit at ISTA, dedicated to supporting all aspects of student life and promoting excellence in graduate education. The position is based in the Marketing, Recruitment, and Admissions team of the Graduate School Office (GSO) and involves close coordination with colleagues across the GSO and other administrative units on predoc-related processes. At ISTA, Predoctoral Researchers (Predocs) are pre-PhD researchers, such as scientific interns and visiting students, who join the institute for short-term research stays. We are looking for a motivated, detail-oriented, and service-focused professional to support the predocs onboarding process. You will be responsible for the day-to-day coordination of predocs onboarding cases, ensuring that processes run smoothly, consistently, and in line with institutional rules.

Job Responsibility

  • Coordinate the onboarding of predocs across different categories
  • Serve as an administrative contact point for predocs, supervisors, and internal stakeholders during the onboarding process
  • Process predocs onboarding cases in internal systems and ensure accurate documentation
  • Coordinate with colleagues within the GSO and other key stakeholders (Faculty, HR, Grant Office, etc.) to support compliant and efficient onboarding workflows
  • Contribute to the development and application of standardized onboarding procedures, guidelines, and documentation
  • Support international and local recruitment events, with occasional international travel required to represent ISTA
  • Offer general administrative support to the team’s day-to-day operations

Requirements

  • A higher education degree (BA/BSc or equivalent) in any relevant field
  • Relevant administrative experience, ideally in an academic environment, or in a comparable role involving structured workflows and case-by-case coordination
  • Proficiency in MS Office, particularly Excel, and the ability to quickly learn new systems
  • Proficiency in written and spoken English
  • High attention to detail, and a well-organized, reliable way of working
  • Strong time management skills, with the ability to prioritize and handle multiple tasks
  • Confidence in handling individual cases, deadlines, and multiple stakeholders in a dynamic environment
  • A collaborative attitude and the ability to work both independently and as part of a team

What we offer

  • Education & training
  • Multiple health offers
  • Free shuttle bus
  • Pension insurance
  • Childcare
  • Cafeteria
jobRxiv - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Onboarding Support for Research Interns and Visiting Students

8 matching positions

Administrative Assistant II - Surgery

The Department of Surgery at Mount Sinai Health System is seeking a highly organ...
Location
Location
United States , New York
Salary
Salary:
23.00 - 36.00 USD / Hour
mountsinai.org Logo
Mount Sinai Health System
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Associates degree or equivalent combination of experience (Bachelors preferred)
  • 4+ years related administrative or business experience
  • Prior administrative, healthcare, academic, nonprofit, or global health experience preferred
  • Strong organizational and multitasking skills with high attention to detail
  • Excellent written and verbal communication skills
  • Ability to work independently while managing multiple competing priorities
  • Comfortable interacting with individuals from diverse cultural and professional backgrounds
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms
  • Experience with travel coordination, reimbursements, or academic administration preferred
  • Flexibility to occasionally support meetings or communications outside standard business hours due to international collaborations
Job Responsibility
Job Responsibility
  • Provide administrative support for the Department’s Global Health Initiative and International Surgical Center collaborations
  • Coordinate calendars, meetings, conference calls, and virtual sessions across multiple international time zones
  • Prepare meeting agendas, take minutes, and distribute follow-up action items
  • Assist with scheduling international visitors, faculty meetings, trainee activities, and educational sessions
  • Maintain organized records, tracking documents, and program databases
  • Assist with travel logistics for students, trainees, faculty, and international visitors, including flights, lodging, itineraries, and reimbursement documentation
  • Support visa-related administrative processes and collection of required documentation
  • Help coordinate onboarding materials and orientation information for international visitors and trainees
  • Assist in organizing cultural humility and pre-travel educational sessions for global health participants
  • Coordinate communications with international partner sites and stakeholders
  • Fulltime
Read More
Arrow Right

Recruiting Program Manager

The Recruiting Program Manager (RPM) works closely with Power's recruiting team ...
Location
Location
United States , Chicago
Salary
Salary:
75000.00 - 95000.00 USD / Year
powerconstruction.net Logo
Power Construction
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Four-year college degree is preferred
  • equivalent professional experience will be considered
  • 12+ year track record of enabling teams and key staff to stay focused on accomplishing their objectives, inclusive of maintaining an enjoyable, personalized, and rewarding sense of camaraderie
  • Demonstrated ability to write and communicate at the highest levels of organizational excellence
  • history of successful career management
  • palpable can-do attitude
  • pattern of being able to build long lasting professional relationships
  • genuine passion for managing their own details and those of a busy team of high performing individuals, including getting programs and projects completed on schedule
  • aptitude for analyzing ever-changing technology and the potential benefits for Power
  • ability to blend hard work with ample fun in and out of the workplace
Job Responsibility
Job Responsibility
  • Work long term with Power's recruiting and executive teams to maintain a sense of urgency and a track record of hiring the best people that fit Power culture and its operational expectations
  • Become the recruiting team's subject matter expert for all-things software, technology, and process related
  • Upon hiring, analyze current and available recruiting tools and processes for purposes of determining what to keep, discard, improve, and/or purchase and implement
  • then execute the work necessary to quickly put in place an enhanced set of tools and processes
  • Build a simple but effective dashboarding process to keep stakeholders aware of the team's annual recruiting progress in real-time
  • Monitor and help manage our college relationship development program and our external agency recruiter program
  • Manage the process of writing compelling job posts and recruiting-related website copy and video content, including continually enhancing Power's library of recruiting-specific social media content as well as tracking key recruiting-related digital analytics
  • Manage key recruiting elements such as the candidate offer program, employee referral program, all candidate and recruiting team travel, recruiting budgets including candidate expense reimbursements, external agency agreements, intern/co-op housing contracts and move-in/out, scheduling of internal recruiter training, process of updating Power's library of recruiting and teaching presentations and e-book content, process of annual updating of collegiate campus materials, and scheduling of spring and fall on-campus events and student group site visits
  • Lead by example while supporting team growth through mentoring and training
  • Other duties as assigned
What we offer
What we offer
  • base salary plus an annual discretionary bonus
  • Fulltime
Read More
Arrow Right
New

Principal Product Manager

We are hiring for a Principal Product Manager with a proven track record of buil...
Location
Location
United States , Redmond
Salary
Salary:
142800.00 - 274800.00 USD / Year
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree AND 8+ years experience in product/service/program management or software development OR equivalent experience
  • Bachelor's Degree AND 12+ years experience in product/service/program management or software development OR equivalent experience
  • 4+ years experience taking a product, feature, or experience to market (e.g., design, addressing product market fit, and launch, internal tool/framework)
  • 6+ years experience improving product metrics for a product, feature, or experience in a market (e.g., growing customer base, expanding customer usage, avoiding customer churn)
  • 6+ years experience disrupting a market for a product, feature, or experience (e.g., competitive disruption, taking the place of an established competing product)
  • Deep AI/ML expertise with a proven ability to integrate AI-first thinking into strategy
  • Strong technical background (APIs, infrastructure, AI modeling)
  • Track record of defining product vision that drives significant business impact
  • Expert stakeholder management and ability to influence senior leadership
  • Strong analytical skills with OKR/KPI definition and tracking experience
Job Responsibility
Job Responsibility
  • Deep AI/ML expertise with a proven ability to integrate AI-first thinking into strategy
  • Strong technical background (APIs, infrastructure, AI modeling)
  • Track record of defining product vision that drives significant business impact
  • Expert stakeholder management and ability to influence senior leadership
  • Strong analytical skills with OKR/KPI definition and tracking experience
  • Go-to-market planning and product launch experience
  • Fulltime
Read More
Arrow Right
New

Teaching Assistant

Join Our Passionate Team and Make a Real Difference! Are you looking for a scho...
Location
Location
United Kingdom , Shoreham-by-Sea
Salary
Salary:
88.00 - 115.00 GBP / Day
https://www.randstad.com Logo
Randstad
Expiration Date
July 14, 2026
Flip Icon
Requirements
Requirements
  • The ability to work with learners that have various learning difficulties
  • A willingness to learn and build relationships with learners
  • The ability to work as an individual and as a part of the team
  • Flexibility in their approach to education
  • Own means of transport
  • GSCE Maths and English
Job Responsibility
Job Responsibility
  • Providing teaching assistance to the teacher defined according to weekly/daily/seasonal planning of the teacher
  • Working 1:1 with students
  • Providing group and/or individual activities, planned by the teacher
  • Working individually with learners/students to develop work
  • Supporting the general well being of learners within the structure of the school
  • Monitoring and evaluate students learning under the guidance of the teacher
  • Assisting teachers in the use of relevant management strategies to ensure a purposeful environment for teaching and learning to take place
  • Supporting all learners in their planned structured work in all curriculum areas
What we offer
What we offer
  • Fully funded training and qualifications
  • On site parking
  • Extensive grounds
  • Free hot lunch from the onsite cafeteria
  • Team days and events
  • Supportive management
  • Brilliant career progression opportunities
  • A unique teaching approach
  • Fulltime
Read More
Arrow Right
New

Staff Pharmacist

We’re building a world of health around every individual — shaping a more connec...
Location
Location
United States , Marietta
Salary
Salary:
60.00 - 76.00 USD / Hour
https://www.cvshealth.com/ Logo
CVS Health
Expiration Date
August 28, 2026
Flip Icon
Requirements
Requirements
  • Active Pharmacist License in the state where the Store is located
  • Active National Provider Identifier (NPI)
  • Not on the DEA Excluded Parties list
  • Regular and predictable attendance, including nights and weekends
  • Ability to complete required training within designated timeframe
  • Attention and Focus: Ability to concentrate on a task over a period of time, Ability to pivot quickly from one task to another to meet patient and business needs, Ability to confirm prescription information and label accuracy, ensuring patient safety
  • Customer Service and Team Orientation: Actively look for ways to help people, and do so in a friendly manner, Notice and understand patients’ reactions, and respond appropriately
  • Communication Skills: Use and understand verbal and written communication to interact with patients and colleagues, Utilize active listening by giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
  • Mathematical Reasoning: Ability to use math to solve a problem, such as determining the total number of tablets to dispense, day’s supply, and/or number of full bottles and additional bottles needed to fill a prescription
  • Issue Resolution: Identifying challenging patient or colleague interactions and choosing the best course of action when faced with multiple options
Job Responsibility
Job Responsibility
  • Living our purpose by helping to manage and improve patient health through safe and appropriate dispensing, counseling, and immunizing practices
  • Taking direction from the Pharmacy Manager and overseeing the pharmacy as their proxy during bench shifts without overlap, including strengthening pharmacy performance measures through effective coaching and consistent follow-up of pharmacy team members and providing feedback about pharmacy team performance to the Pharmacy Manager as needed
  • Assumes Pharmacy Manager’s day-to-day duties when serving as the only or the primary pharmacist-on-duty
  • Supporting safe and accurate prescription fulfillment by following—and directing the pharmacy team to follow—pharmacy workflow procedures and utilizing the safety guardrails at every workstation
  • Contributing to positive patient experiences by showing empathy and genuine care, and coaching the pharmacy team to do the same: demonstrating compassionate care, collaborating with the patient’s total healthcare team, and proactively resolving insurance and/or medication issues
  • Proactively offering and delivering immunizations to keep patients healthy
  • engaging and supporting Pharmacy Technicians to learn to immunize
  • Supporting the effective management of pharmacy inventory by following—and coaching the pharmacy team to follow—all inventory best practices, with a special focus on protecting cold chain products for our patients and our business
  • Partnering with the Pharmacy Manager to ensure pharmacy operations are compliant with the appropriate state Board of Pharmacy regulations at all times
  • escalating issues or concerns to the Pharmacy Manager and/or Rx DL for timely resolution if/as needed
What we offer
What we offer
  • Medical, dental, and vision coverage
  • Paid time off
  • Retirement savings options
  • Wellness programs
  • Bonus, commission or short-term incentive program
  • Fulltime
Read More
Arrow Right
New

QA Automation Engineer with GCP

The ideal candidate is an excellent tester, effective communicator, comfortable ...
Location
Location
Romania , Bucuresti
Salary
Salary:
Not provided
nttdata.com Logo
NTT DATA
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Computer Science, Engineering, or related field
  • Minimum of 3-5 years of hands-on experience in software testing, with a strong, demonstrated focus on complex data-centric projects and backend systems
  • Expertise in Database Testing: Strong, hands-on experience testing Oracle Databases is mandatory. This includes Data Integrity & Quality Validation, Database Objects Testing, Source-to-Target Validation, and Advanced SQL skills
  • Cloud Data Platform Experience: Proven experience or strong familiarity with Google Cloud Platform (GCP) services (BigQuery, Dataflow, Cloud Storage, Pub/Sub) and ability to test applications and data pipelines deployed on GCP
  • Test Automation & Programming Skills: Solid programming skills in Java for developing robust and scalable test automation frameworks and scripts. Hands-on experience with tools like Selenium WebDriver, REST Assured, JUnit/TestNG leveraging Java
  • Proven experience with Agile methodologies and SDLC. Excellent knowledge of testing techniques (Black Box, White Box, System, Integration, Regression, Performance, Security). Hands-on experience with test management and defect tracking tools: HP ALM and JIRA
  • Excellent communication skills in English (both written and verbal)
  • Ability to work effectively under pressure with a pragmatic and delivery-focused attitude
  • Excellent teamwork, collaboration, and innovative problem-solving skills
  • Customer and service-oriented, with the ability to build effective working relationships with all stakeholders
Job Responsibility
Job Responsibility
  • Analyze business and technical requirements to gain a deep understanding of data flows, business logic, and system architecture, with a particular focus on database interactions and cloud integrations
  • Contribute to the creation and implementation of the overall Test Strategy and Test Plans, while taking ownership of defining specific, comprehensive test scenarios for data, application logic, and cloud components
  • Contribute to test effort estimation and proactively identify risks, particularly those related to data integrity, performance, and scalability on cloud platforms
  • Design, write, and maintain Test Cases to validate data integrity, transformation logic, and the accuracy of reporting outputs across various systems, including Oracle and GCP data services
  • Cover all aspects of testing, including functional, integration, regression, and End-to-End (E2E), with an emphasis on data-driven and API testing
  • Create and manage the test data required to validate complex scenarios, including large datasets for performance and stress testing in cloud environments
  • Rigorously execute testing activities, analyze, and document the results in detail, utilizing appropriate tools and frameworks (e.g., Java-based automation)
  • Identify, troubleshoot, and document defects in JIRA, providing clear and detailed information for the development teams, including steps to reproduce issues in complex data and cloud architectures
  • Retest corrections to ensure defects are fully resolved
  • Coordinate testing activities with internal teams, third-party vendors, and business users (UAT Support)
What we offer
What we offer
  • New beginnings can be a challenge. We promise a smooth integration and a supportive mentor
  • Pick your working style: choose from Remote, Hybrid or Office work opportunities
  • Early bird or night owl? Our projects have different working hours to suit your needs
  • Nobody is born an expert. Sharpen your tech skills with our sponsored certifications, trainings and top e-learning platforms
  • We want you to stay healthy! Enjoy our Private Health Insurance – it’s custom-made for you
  • A clear mind is a healthy mind. Attend individual coaching sessions or go one step further by joining our accredited Coaching School
  • Make the most of our epic parties or themed events – they’re lovingly designed for our people and their families
  • Fulltime
Read More
Arrow Right
New

Software Engineer - Avionics Network Switch

We are seeking multiple software engineers to support code development and requi...
Location
Location
United States , Phoenix
Salary
Salary:
Not provided
real-time-consulting.com Logo
Real Time Consulting
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Electrical/Computer/Aerospace Engineering or Computer Science
  • 8+ years Software development for safety critical embedded avionics systems
  • Experience with application of DO-178 for software development
  • Experience updating code using C programming language
  • Experience updating and tracing software requirements
  • Experience developing software for real-time applications
  • Self-motivated and takes the initiative to get things done
  • possesses a "go forth and conquer" mentality
  • Effective written and verbal communication skills
  • Accountable and takes ownership of assigned tasks
Job Responsibility
Job Responsibility
  • Support code development and requirements tracing for a cutting-edge avionics system network switch application
  • Fulltime
Read More
Arrow Right
New

Senior Customer Business Outcomes Specialist, Software Development Platform

We are looking to hire a Senior Customer Business Outcomes Specialist. In this c...
Location
Location
United States , San Francisco
Salary
Salary:
133000.00 - 222700.00 USD / Year
https://www.microsoft.com/ Logo
Microsoft Corporation
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor's Degree AND 10+ years experience working in an industry (e.g., financial services, retail, manufacturing, healthcare, energy, government, education, technology) and/or driving digital transformation OR Master's Degree AND 9+ years experience working in an industry (e.g., financial services, retail, manufacturing, healthcare, energy, government, education, technology) and/or driving digital transformation OR 13+ years experience in working in an industry (e.g., financial services, retail, manufacturing, healthcare, energy, government, education, technology) and/or driving digital transformation OR equivalent experience
  • 6+ years experience making recommendations to and/or collaborating with mid-to-senior level executives
  • 8+ years experience closing large, complex agreements/deals
  • Must have authorization to work in the United States that does not now or in the future require employer sponsorship
Job Responsibility
Job Responsibility
  • Enhance account plans through direct customer facing outcome-focused selling and planning based on customer priorities and industry trends that lead to new opportunity creation
  • Ensure transition of net new opportunities, and work with account teams to drive deal closure
  • Work with account teams and partners to link business outcomes to workloads and corresponding consumption plans leading to accelerated consumption
  • Leverage network of industry experts & content to stay informed on trends, competitors, and customer priorities to drive deeper, relevant customer engagement
  • Leverage industry and customer insights to influence internal teams, guide customers, and develop competitive solutions that grow revenue
  • Identify gaps in competitor offerings to position Microsoft with customers as the preferred partner
  • Engage directly with customers to utilize value engineering, business envisioning, and success planning frameworks to quantify and effectively communicate desired business outcomes
  • Collaborate with executive customer stakeholders to clearly articulate business value and advance transformation initiatives
  • Maintain comprehensive knowledge of industry challenges and opportunities to effectively tailor Microsoft solution plays in the customers language
  • Lead cross-functional teams (Industry Advisors, Specialists, Partners, etc.) to provide integrated solutions for customer challenges
What we offer
What we offer
  • Certain roles may be eligible for benefits and other compensation
  • Fulltime
Read More
Arrow Right