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Onboarding Specialist

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Allied Universal®

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Location:
United States , Des Moines

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Category:
Human Resources

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Contract Type:
Not provided

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Salary:

18.00 USD / Hour
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Job Description:

Be the First Face of Opportunity – Join Allied Universal as an Onboarding Specialist in Des Moines! Step into a role where every day you help people start something new. At Allied Universal®, we’re looking for a people-focused, organized, and welcoming professional to join our Des Moines office as an Onboarding Specialist. This is more than an onboarding role. In our small, team-oriented office, you’ll also serve as the first point of contact at the front desk, creating a positive and professional first impression for every candidate, employee, and visitor.

Job Responsibility:

  • Lead and proctor New Employee Orientation (NEO) sessions
  • Prepare orientation materials (welcome packets, equipment, and supplies)
  • Verify hiring documents and complete Form I-9 requirements
  • Administer drug tests and ensure compliance steps are completed
  • Manage onboarding tasks in systems like iCIMS and WinTeam
  • Enter employee information, direct deposit, and compliance codes
  • Ensure all training and onboarding steps are fully completed
  • Support front desk reception duties: Greet and assist visitors and candidates
  • Answer phones and direct inquiries
  • Maintain a professional and organized office environment
  • Prepare for New Employee Orientation (NEO) daily
  • ensure classroom has the necessary tools required to complete orientation
  • Proctor NEO
  • review welcome kit, verify Form I-9 documents, administer drug tests
  • Initiate onboarding documents via Applicant Tracking System (ATS) (e.g., iCIMS)
  • Complete employer section of Form I-9 documents
  • Update iCIMS – ensure all required iForms are complete
  • Advance new hire in WinTeam (WT)
  • Update required fields in WT
  • Enter compliance codes
  • Enter direct deposit
  • Ensure orientation is completed by new hire (3 lessons and final exam)
  • Enter rehires into WT
  • update employee information in WT

Requirements:

  • High School diploma or equivalent
  • Prior work experience in a professional administrative environment
  • Able to focus and multi-task in a busy environment
  • Ability to successfully handle stressful situations in a calm and professional manner
  • Effective management skills
  • able to coordinate with multiple employees with diverse personalities and engage them to perform at optimum levels
  • Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
  • Ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Nice to have:

  • College degree in business, human resources, or related field of study
  • Human resources and/or recruiting experience
  • Experience using iCIMS or other Applicant Tracking System
  • Experience using WinTeam or other Human Resources Information System
  • Experience using DOMO or other business intelligence tool
What we offer:
  • Medical, dental, vision, basic life, AD&D, and disability insurance
  • Enrollment in our company’s 401(k) plan, subject to eligibility requirements
  • Eight paid holidays annually, five sick days, and four personal days
  • Vacation time offered at an accrual rate of 3.08 hours biweekly

Additional Information:

Job Posted:
March 22, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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