Onboarding Specialist

• Create employment documents, issue offer materials, and launch pre-employment screening steps for selected candidates
• Monitor each candidate's progress through recruitment and onboarding by maintaining accurate records in spreadsheets and internal HR platforms
• Administer onboarding documents through Paycom, review submissions for completeness, and update records when changes are needed
• Arrange pre-start appointments, send orientation invitations, and assist with day-one logistics such as identification badge preparation
• Maintain reporting related to onboarding activity, including routine updates, quarterly tracking, and weekly communication to internal teams
• Support recruiting efforts for assigned openings by posting roles, tracking applicants, and keeping requisition details current in the applicant system
• Close filled job postings, follow open position activity, and work with leadership to stay aligned on staffing priorities
• Handle additional administrative processes such as volunteer application coordination, class enrollment documentation, student letter preparation, and employee badge access updates
• Produce scheduled onboarding and rehire reports for payroll support and assist with internal transfer documentation, including related job and offer materials

• Experience supporting full-cycle recruiting and onboarding in a corporate or high-volume hiring environment
• Proficiency with applicant tracking systems and HR platforms, including data entry, record maintenance, and status tracking
• Strong organizational skills with the ability to manage multiple deadlines and administrative workflows at once
• High attention to detail when preparing documents, reviewing forms, and maintaining confidential employee information
• Effective written and verbal communication skills for coordinating with candidates, hiring teams, and internal stakeholders
• Ability to work independently while also collaborating across departments to support hiring needs
• Comfort using spreadsheets and reporting tools to monitor progress and produce routine workforce updates

light recruiting support

• medical
• vision
• dental
• life and disability insurance
• 401(k) plan