Onboarding and Recruiting Coordinator

• Support Recruiting Coordination
• Host onsite candidates and manage all interview-day logistics
• Partner with recruiters to support scheduling and maintain speed-to-schedule expectations
• Keep hiring processes, interviewer materials, and operational documentation up-to-date in Notion
• Track improvements, maintain templates, and strengthen operational systems across Talent
• Run Seamless Onboarding Cohorts
• Own all onboarding logistics — calendars, sequencing, timing, presenter coordination, room setups, and live troubleshooting
• Ensure materials are current, presenters are aligned, and sessions run smoothly end-to-end
• Manage lunch logistics, onsite support, equipment setup, and real-time operational needs
• Upload session recordings, maintain trackers, and keep all prep workflows on schedule
• Maintain Accurate, High-Quality Content
• Build and update the onboarding compilation deck before each cohort
• Keep agendas, org charts, session materials, and links accurate, consistent, and polished
• Perform quality checks, flag inconsistencies, request revisions, and coordinate backup presenters
• Maintain onboarding documentation in Notion, including templates, checklists, SOPs, and tool instructions
• Create a Warm, High-Touch Experience
• Send thoughtful welcome emails, pre-reads, and session materials to new hires
• Coordinate cohort social events, founder dinners, and team gatherings
• Prepare fun facts, pre-reads, and contextual information for presenters and leaders
• Send post-program surveys and drive continuous improvement based on feedback

• Meticulously organized and detail-oriented
• Experience in coordination, People Ops, Recruiting, HR, or similar operational roles (0–3 years)
• Strong appreciation for polished execution
• Calm, flexible, and solutions-oriented
• Able to stay resourceful and steady in fast-paced, changing environments
• High-ownership operator with a builder mindset
• Systems thinker who builds repeatable workflows
• Documents processes clearly
• Proficient — or excited to become proficient — in tools like Notion
• Warm, clear communicator with strong written and verbal skills
• Partners effectively with leaders, presenters, and candidates
• Comfortable being onsite and hands-on
• Excited to support onboarding cohorts and candidate interviews
• Experienced with hosting, setup, and end-to-end program execution

Familiarity with ATS platforms, scheduling tools, or HR / People Ops systems

• Dedicated budget for personal development, including access to world class mentors, advisors, and an in-house executive coach
• Competitive salary and equity compensation
• Health, dental, and vision coverage
• Quarterly retreats
• Unlimited PTO
• 401(k) plan