On-Site Facilities Coordinator Job at JLL (Dublin)

On-site Account Coordinator

We have an exciting role here at JMC Aviation! We are now seeking an on-site Acc...

Location

United Kingdom

Salary:

Not provided

JMC Aviation

Expiration Date

Until further notice

Requirements

Strong organisational skills
Excellent communication skills
Being able to work to tight deadlines
Ability to work on own initiative and to organise and prioritise own work
Attention to detail is essential
Professional telephone manner
Flexibility within the role
Ability to convey information accurately, clearly and in a manner easily understood
Experience of using Microsoft Outlook, Microsoft Word, Excel and database systems
Must hold a valid UK driving licence

Job Responsibility

Conduct JMC contractor/Global Engineering Workforce (GEW) inductions ( Site specific )
Running through GEW Induction Checklist ( See Form )
Organise contractor security and identification passes
Manage the attendance of all JMC contractor/ GEW personnel in conjunction with client resource co-ordinator
Monitor GEW Annual leave requests, sickness and unauthorised absences on Breathe, this will including performing return to work forms
Liaise with client resource co-ordinator regarding manpower requirements and related issues
Responsible for distribution of JMC work wear and ensuring that competitor clothing is not worn ( Contractor & GEW )
Help with contractor/ GEW queries that are raised
Ensure company compliancy is enforced in conjunction with JMC Administration Team
Act as the main point of contact for the client resource co-ordinator to manage any contractor requirements

Facilities coordinator

Are you a highly organized and experienced coordinator ready to ensure the seaml...

Location

Greece , Palaió Fáliro, Attica

Salary:

Not provided

Randstad

Expiration Date

April 03, 2026

Requirements

2-3 years of job-related experience in facilities coordination or a similar environment
Intermediate problem-solving skills with the capacity to select solutions without requiring supervisory approval
Strong organizational skills with a robust inquisitive mindset, and the ability to explain complicated information clearly and concisely within the team
Degree in Business Administration or related field
An established understanding of work routines, standards, and the ability to apply skills across a range of processes and systems
Excellent command in english
Advanced knowledge of Microsoft Office products (Word, Excel, Outlook)
Ability to calculate advanced figures such as percentages, discounts, and markups

Job Responsibility

Facilities & Work Order Management: Coordinate clients, vendors, and contractors to ensure the timely and complete execution of complex work orders and scheduled maintenance
System Management: Execute various tasks, including managing facility services, financial processes, follow-up operations, invoicing, reporting, and team supervision
Compliance & Safety: Monitor and ensure strict adherence to all Health, Safety, Environment (HSE), and Security objectives, procedures, and standards, including follow-up on contractor HSE compliance and safety alerts
Financial Administration: Manage the submission of Purchase Orders, collection of invoices, and coordination with the Accounting Department for monthly payables and asset code management. This includes managing food subsidy costs
Vendor & Contract Management: Oversee and negotiate contracts and providers for both hard (maintenance) and soft (support) services
Reporting & Auditing: Fulfill all monthly, quarterly, and annual reports, including environmental KPIs (water, energy, waste consumption)
Operational Support: Provide support for the company car fleet (reports, invoice checks) and participate in Emergency and HSE Teams
Team & Training: Coach the reception team back up other team members during absences, and conduct annual training for on-site contractors on emergency procedures

Facilities Coordinator

We’re recruiting a Facilities Coordinator to join the Rapport team and oversee d...

Location

United Kingdom , London

Salary:

34971.00 GBP / Year

14forty

Expiration Date

Until further notice

Requirements

Previous experience in a comparable position is beneficial
Strong verbal and written communication abilities
Consistently delivers exceptional service and maintains a client-first approach
Flexible, self-managing, and confident in organising their own responsibilities
A positive, trustworthy team member who approaches tasks with enthusiasm and a proactive mindset
Share our Rapport values: Create Rapport, Be Brilliant, Innovative Spirit, Walk Tall and Stronger Together

Job Responsibility

Keep all workspace areas, meeting rooms, tea points, storage spaces, and post zones tidy, well-presented, and fully stocked, raising any housekeeping or supply concerns as they arise
Carry out routine checks such as floor walks, daily forms, online records, and trackers, ensuring information is logged accurately and can be easily reviewed by management
Coordinate with the Helpdesk and relevant teams to report maintenance needs or service faults, following up regularly to make sure issues are resolved promptly
Support colleagues and senior stakeholders by maintaining high service standards, collaborating with on-site teams, and helping to manage onboarding and offboarding requirements
Monitor internal moves, locker allocations, and clear-desk compliance while managing inbox queries and providing administrative support, always maintaining confidentiality and data accuracy
Uphold all health and safety procedures, contribute to required reporting, attend relevant meetings, and ensure storeroom areas remain safe and organised
keep managers informed of progress, risks, and updates

What we offer

Exclusive travel and grocery discounts
Life assurance
Cash rewards
Contributory pension scheme
Wellness programs
Employee Assistance Program
Digital counsellor services
Endless learning and development opportunities
WOW Awards for exceptional contributions
One paid day off annually to support a cause

Fulltime

Facilities Coordinator

Are you an organised and proactive individual with a knack for managing faciliti...

Location

United Kingdom , Basingstoke

Salary:

30000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience in facilities management or a related field
Excellent organisational skills with strong attention to detail
Proficient in using management systems
Strong communication skills, both written and verbal
Ability to work independently and as part of a team
Familiarity with safety and compliance regulations

Job Responsibility

Meeting Room and Event Services: Take ownership of the on-site meeting room and events services, ensuring that all meetings run seamlessly and exceed expectations
Record Management: Create, maintain, and archive regional facilities records to ensure all documentation is accurate and accessible
Safety Champion: Serve as the safety champion for two sites, ensuring compliance with the record retention policy and safety policies
Financial Record Keeping: Create and maintain financial records, process invoices, and oversee stock records to support efficient financial management
Sales Record Compilation: Compile and process sales records and transactions to maintain up-to-date financial information
Stock Ordering and Management: Order supplies and maintain stock levels across two sites, ensuring that necessary resources are always available

What we offer

Convenient Location: The Basingstoke office is just a 6-minute walk from the train station, making your commute easy. Additionally, parking is available nearby
Dynamic Work Environment: Be part of a supportive team that values collaboration and innovation
Growth Opportunities: We are committed to your professional development and offer opportunities for growth within the organisation

Fulltime

New

Healthcare IT Construction Project Coordinator

Our client is seeking a high-energy, detail-oriented Healthcare IT Construction ...

Location

United States , Aurora, Colorado; Front Range/Denver, Colorado

Salary:

30.00 - 35.00 USD / Hour

Medasource

Expiration Date

Until further notice

Requirements

Self-starter mentality with proactive problem-solving skills
Understanding of, or willingness to learn, the unique requirements of healthcare and clinical environments
Strong organizational skills for managing both administrative and high-level project tasks with precision
Excellent communication skills, comfortable engaging with C-suite executives, construction foremen, vendors, and diverse stakeholders
Willingness and ability to work on-site at various facility locations as needed
Experience coordinating IT infrastructure in construction or renovation projects preferred
Ability to track project milestones, maintain documentation, and manage logistics efficiently
Familiarity with low-voltage requirements and IT hardware placement is a plus

Job Responsibility

Provide critical administrative support to IT project managers, including maintaining project documentation, updating timelines, and tracking milestones
Serve as the IT liaison on construction sites, verifying hardware placement, coordinating with contractors, and ensuring low-voltage requirements meet IT standards
Facilitate project meetings, capture action items, and follow up with stakeholders to ensure no detail falls through the cracks
Coordinate with external vendors for the delivery and installation of IT equipment (e.g., workstations, wireless access points, telehealth carts)
Proactively identify and escalate on-site bottlenecks or risks to the PMO to prevent project delays or budget impacts
Ensure technology infrastructure is seamlessly integrated into healthcare construction and renovation projects
Support compliance with IT and low-voltage requirements during all construction phases
Communicate effectively with both executive leadership and construction teams, adapting your approach as needed
Be available for on-site coordination at various facility locations as project needs dictate

What we offer

Enrollment in the Elevate Program, offering direct mentorship and professional development coaching
Technical training and certifications tailored to healthcare IT
A structured path toward becoming a full-cycle project manager
Opportunity to work with a Best in KLAS implementation support team
Collaborative, relationship-focused work environment
Potential for contract extension or conversion to a permanent role
Competitive medical, dental, vision, Health Savings Account, Dependent Care FSA, and supplemental coverage
401k plan with company match
Paid time off, sick time, and paid company holidays
Employee Assistance Program (EAP) providing services like virtual counseling, financial services, legal services, life coaching

Fulltime

Senior Hazardous Waste Field Technician

The University of California, San Diego, Environment, Health & Safety (EH&S) Sen...

Location

United States , San Diego

Salary:

65020.00 - 78237.00 USD / Year ▼

UC San Diego

Expiration Date

February 25, 2026

Requirements

Graduation from high school
Experience working with hazardous waste, or college coursework including appropriate science courses and experience in an environmental health and safety program
or an equivalent combination of education and experience
Knowledge of county, state and federal regulations concerning chemical, radioactive, and biological hazardous wastes and applicable transportation requirements
Knowledge of basic chemistry, radiation, and biohazardous principles
health and safety requirements
analytical techniques
ability to follow procedures and perform spill cleanings
Demonstrated ability to safely drive and maneuver box trucks
Ability to move or lift large chemical drums, carboys, bottles, boxes, etc. using available carts, pallet jacks, or other devices

Job Responsibility

Collection of hazardous waste chemicals, radioactive materials and biohazardous waste from university labs and facilities
Processes hazardous waste materials including: segregation, compaction, vial crushing, solidification, recycling/reuse, lab-packing, consolidation, storage for radioactive decay, marking and labeling shipping containers and preparation of shipping documents and transportation
Provides assistance to university faculty, researchers, staff and private contractors in matters of accumulation, packaging, storage, labeling and disposal of hazardous chemicals, radioactive waste and biohazardous waste
Assists with all the lab packing for the main site and off-site facilities
Performs weekly chemical inspections on-site and off-site
Services Nimitz Marine Facility, Medical Center and other off-site facilities
Database activities include the maintenance of the Chemical Waste Tracking System with new regulations and processing changes
Provides coordination between resources and personnel to arrange special pick ups
Provides work direction to Lab Assistant IIIs
Part of the campus HazMat team which responds to hazardous spills and chemical emergencies and assists with hazardous materials clean up

Fulltime

!

Facilities Coordinator

You are the operational heartbeat of the Espoo office. While our engineers build...

Location

Finland , Espoo

Salary:

3100.00 - 3600.00 EUR / Month

ICEYE

Expiration Date

Until further notice

Requirements

Proven Finnish language proficiency at B2 level or higher (CEFR) - Mandatory requirement
Professional working proficiency in English
Basic technical understanding of office building systems and workplace infrastructure
Strong organizational and prioritization skills
A proactive, service-oriented mindset with strong ownership of issues
Strong interpersonal and communication skills
Ability to work independently on-site while collaborating closely with Facilities, Operations, and external partners
Comfort using service desk tools, communication platforms (email, Slack), and basic office software

Job Responsibility

Actively monitor and manage all facilities- and office-related communication channels
Monitor the service desk system, tracking open tickets, progress, items on hold, and completed actions
Work on service desk requests and support facilities-related projects
Proactively follow up on pending requests, orders, or inquiries with vendors, building management, and service providers
Actively monitor office-related requests from employees and ensure timely resolution or proper escalation
Perform regular safety and cleanliness walks of the premises
Monitor overall cleanliness and maintenance status and liaise with cleaning or maintenance partners
Coordinate daily cleanliness topics with cleaning staff
Supervise on-site contractors when present
Cooperate closely with the external Integrated Facilities Management (IFM) partner and on-site consultants

What we offer

Occupational healthcare, occupational, and accident insurance
A yearly benefit budget to spend as you wish (i.e. on sport, transport, bike benefit, wellness, lunch, etc.)
Phone subscription with iPhone of choice
Relocation support (i.e. flight tickets, accommodation, relocation agency support)
Time for self-development, research, training, conferences, or certification schemes
Inspiring and collaborating offices and silent workspaces enable you to focus

Fulltime

New

Workplace Experience Coordinator

As a Workplace Experience & Operations Coordinator based in Seoul, you will own ...

Location

Korea, Republic of , Seoul

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

3+ years of experience in office coordination, hospitality, facilities, or workplace operations
A strong operational mindset with a genuine passion for building meaningful employee experiences
Proven ability to manage multiple projects and competing priorities with exceptional attention to detail
Excellent written and verbal communication skills across email, Slack, and in-person interactions
Proficiency in Google Workspace (Docs, Sheets, Slides) and comfort using internal systems like Jira or help desk platforms
A proactive, positive, and solutions-oriented attitude - someone who thrives in fast-paced, people-first environments
Fluency English is required

Job Responsibility

Take ownership for the overall workplace experience and be empowered to identify and resolve issues end to end
Serve as the first point of contact for employees and visitors in Seoul, delivering warm, professional hospitality while following site security protocols and issuing visitor passes
Conduct daily office walkthroughs to ensure a clean, safe, and well-stocked environment
Oversee mail, shipping and receiving, office supplies, snacks, and general inventory
Manage employee requests through the Jira ticketing system or as advised by Client
Coordinate and execute on-site and remote events: taking ownership and making real time decisions to secure space, manage AV setup and takedown, greet guests, and liaise with catering or logistics teams
Support and manage meeting rooms, all-hands spaces, and other bookable areas - helping troubleshoot calendar clashes and ensuring the environment is meeting-ready
Coordinate with external vendors and building partners for day-to-day services (cleaning, IT support, catering), ensuring consistent service delivery and building relationships
Maintain a strong working relationship with building management teams - coordinating access control, cleaning schedules, maintenance visits, and ongoing facilities needs
Act as a culture ambassador: support Workplace-led employee programs, foster inclusive spaces, and help implement company-wide traditions and celebrations

Fulltime

On-Site Facilities Coordinator

JLL

Location:
Ireland , Dublin

Category:
Real Estate

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 21, 2026

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