On-Site Facilities Coordinator Job at JLL (Dublin)

Data Center Program Manager (On-Site)

Microsoft’s Cloud Operations & Innovation (CO+I) is the engine that powers our c...

Location

Brazil , Campinas

Salary:

Not provided

Microsoft Corporation

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent AND 1+ year(s) of industry experience OR 2+ years of industry experience and college course work OR equivalent experience
Ability to work shifts, including shift assignments, during non-standard business hours that may include evening, nighttime, weekends, and/or holidays
Proficiency in English is essential for effective communication

Job Responsibility

Establish close working relationships with customers
Oversee the day-to-day operations and maintenance of mechanical and electrical equipment in a datacenter
Manage, plan control and organize the planned preventative and corrective electrical and/or mechanical equipment
This involves utilizing CMMS and monitoring the performance of electrical plant and machinery, ensuring work is undertaken to prevent failure/loss of the plant and equipment and the production of work order and allocating the work daily to the Technicians, monitoring progress, and inspecting completed work to ensure the required standards are achieved
Ensure that electrical, mechanical, and/or fire/life safety equipment within the datacenter is operating at peak efficiency
Ensure compliance with infrastructure operations standardization
Act as an escalation point for all facilities-related issues within the datacenter, escalating to the Data Operations Manager as needed. This may include assisting technicians in times of emergencies, job training, and providing input/recommendations on electrical/mechanical design parameters
Management of small-to-medium projects from conception to completion
Ensure routine reporting for critical infrastructure, inclusive of operational and maintenance KPIs, objectives, organizational polices, procedures, and standards
Driving cost/energy efficiency projects

Fulltime

Facilities Coordinator

Location

United States , Redwood City

Salary:

25.00 - 27.75 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in facilities, property management, workplace operations, hospitality, or related fields is strongly preferred
Experience with vendor management, client communication, and coordinating service providers is highly valuable
Ability to lift up to 50 lbs, move furniture, and support hands-on operational tasks
Understanding of basic building systems (HVAC, fire protection, mechanical/electrical) is a plus
Comfortable using a variety of technology platforms and ticketing systems
Strong communication, organization, and problem-solving skills
Ability to work independently, stay composed under pressure, and manage multiple priorities
Confident, energetic, flexible, and comfortable speaking in group settings or presenting information
Self-motivated with a strong sense of ownership, follow-through, and initiative

Job Responsibility

Support a collaborative, high-performance environment, contributing to a culture of teamwork, accountability, and service excellence
Conduct daily walkthroughs to ensure the office is clean, organized, and fully operational
Create, manage, and follow through on work orders – including coordinating the request, scheduling the work, and completing hands-on tasks such as moving desks, hanging photos, and supporting minor repairs
Respond to all service tickets promptly, ensuring KPI compliance and delivering exceptional customer service
Identify opportunities for operational improvements and recommend enhancements that elevate the workplace experience
Perform site inspections and assessments to ensure building procedures, safety standards, and performance measures are consistently met
Schedule and oversee repairs, maintenance, and minor work requests, ensuring timely completion and minimal disruption
Coordinate with vendors, facilities teams, and service providers, ensuring clear communication, proper direction, and seamless execution of work
Assist with vendor procurement, including obtaining quotes, coordinating services, and managing vendor relationships
Support furniture moves, workstation reconfigurations, and general office adjustments as needed

Sr Facilities Coordinator

We are looking for a Sr. Facilities Coordinator to help create an organized, wel...

Location

United States , New York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in facilities coordination, office operations, workplace support, or a similar role
Ability to balance front desk responsibilities with hands-on facilities and administrative tasks in an on-site office environment
Strong organizational skills and close attention to detail when managing supplies, shipments, schedules, and shared spaces
Comfortable lifting and moving packages, preparing larger shipments, and assisting with freight or delivery coordination
Experience working with vendors, building management, or service providers to address maintenance and workplace needs
Familiarity with tools or systems such as CMMS, conference room coordination platforms, Computerized Maintenance Management Systems, or Kronos Timekeeping System
Clear communication skills and a team-oriented approach with a willingness to assist wherever needed
Ability to work on site five days per week with flexibility to support occasional events or office activities outside standard hours

Job Responsibility

Manage reception coverage by greeting visitors, handling deliveries, and providing day-to-day front desk support for the office
Keep workplace operations running efficiently by monitoring shared spaces, replenishing supplies, and responding to routine employee requests
Coordinate incoming and outgoing shipments, including courier arrangements, FedEx preparation, package tracking, and support for larger freight deliveries
Assist with workstation and onboarding setup to ensure new employees have the equipment and space they need on their first day
Perform regular walkthroughs to identify cleanliness, safety, or maintenance concerns and escalate issues to building management or service providers when needed
Support minor facilities troubleshooting and work with vendors, IT partners, or property management to resolve operational issues beyond basic repairs
Help maintain kitchens, conference rooms, bathrooms, and other common areas through light cleaning, organization, and dishwasher support as needed
Contribute to office events and internal gatherings by assisting with room setup, catering coordination, and on-site logistics
Maintain accurate records related to maintenance activity, supply inventory, shipments, work orders, and vendor services
Provide support for office moves, furniture setup, waste coordination, and space adjustments to meet changing workplace needs

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Facilities Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator to support...

Location

United States , Detroit

Salary:

20.00 - 23.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor's degree in a related field preferred
Strong proficiency in Microsoft Word, Excel, and Outlook
Excellent verbal and written communication skills
Strong organizational abilities and attention to detail
Ability to work independently and collaboratively in a fast-paced environment
Self-motivated with a confident, energetic, and professional attitude
Flexible and able to manage multiple priorities effectively

Job Responsibility

Support, monitor, and coordinate a small team of multi-skilled operatives
Build and maintain strong relationships with key client stakeholders, landlords, managing agents, and vendors
Assist in managing contractors on-site to ensure compliance with standards and expectations
Support vendor procurement and service agreements as needed
Manage purchase orders and assist with financial reporting, accruals, and finance trackers
Conduct site inspections, assessments, and regular safety audits to maintain high operational standards
Assist in implementing property risk management programs and industry best practices
Maintain facilities in excellent working condition and appearance
Support disaster recovery and business continuity initiatives
Prepare management reports and assist with ongoing projects

Fulltime

Facilities Coordinator

We are seeking a proactive and detail-oriented Facilities Coordinator to support...

Location

United States , Kansas City

Salary:

20.00 - 23.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Bachelor’s degree in a related field preferred
Strong proficiency in Microsoft Word, Excel, and Outlook
Excellent verbal and written communication skills
Strong organizational abilities and attention to detail
Ability to work independently and collaboratively in a fast-paced environment
Self-motivated with a confident, energetic, and professional attitude
Flexible and able to manage multiple priorities effectively

Job Responsibility

Support, monitor, and coordinate a small team of multi-skilled operatives
Build and maintain strong relationships with key client stakeholders, landlords, managing agents, and vendors
Assist in managing contractors on-site to ensure compliance with standards and expectations
Support vendor procurement and service agreements as needed
Manage purchase orders and assist with financial reporting, accruals, and finance trackers
Conduct site inspections, assessments, and regular safety audits to maintain high operational standards
Assist in implementing property risk management programs and industry best practices
Maintain facilities in excellent working condition and appearance
Support disaster recovery and business continuity initiatives
Prepare management reports and assist with ongoing projects

Fulltime

Visit & Facilities Coordinator

We are recruiting a Visit & Facilities Coordinator to manage and deliver high?qu...

Location

France , Lyon / Solaize

Salary:

Not provided

Airswift Sweden

Expiration Date

Until further notice

Requirements

Experience in event coordination, facility management, or office management
Strong organisation, autonomy, and stakeholder coordination
Excellent communication and service mindset
Comfortable with digital tools and safety/sustainability concepts
French (fluent)
English (intermediate)

Job Responsibility

Organise agendas, gather requirements, coordinate with internal teams
Book rooms, arrange lunches/breaks, manage PPE needs
Prepare spaces (screens, flipcharts, furniture) and logistics
Welcome visitors at the guard post and accompany them throughout
Deliver safety instructions and manage PPE
Support logistics (taxis, parking, bus coordination)
Take photos of the visit
Send satisfaction surveys and thank?you emails with photos
Restore rooms and equipment
Coordinate with service providers

Facilities Coordinator

BlueWater Federal is looking for a Facilities Coordinator to support our custome...

Location

United States , Washington, DC

Salary:

Not provided

BlueWater Federal Solutions

Expiration Date

Until further notice

Requirements

Minimum 2 years of facilities experience
Working knowledge of facilities maintenance trades, including HVAC, plumbing, electrical/lighting, and carpentry
Proficient with Microsoft Office products, including Excel and PowerPoint
Experience using corrective maintenance software (e.g., Maximo, Archibus)
Active DOD Public Trust clearance required

Job Responsibility

Use Archibus to log, schedule, update, and close facility maintenance work orders
keep accurate records as needed
Respond to facilities help-desk tickets, troubleshoot issues on-site, document findings, and report recommended actions to the help desk manager
Escort and supervise non-cleared contractors or visitors during on-site facilities work to ensure safety and compliance with site policies
Support technical leads and on-site assessors with quality control activities
document areas of concern (photos/notes) and communicate issues for corrective action

Facilities Coordinator

JLL empowers you to shape a brighter way. Our people at JLL are shaping the futu...

Location

Philippines , Batangas

Salary:

Not provided

JLL

Expiration Date

Until further notice

Requirements

Provide superior customer service to meet on-site client’s expectations
Assist in the management of all contractors on site to ensure they perform to the required standards
Assist in the procurement of vendors and services as required
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of purchase orders
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed
Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Seek ways to constantly reduce costs and improve operational standards

Fulltime

Select Country

On-Site Facilities Coordinator

Job Description

Job Responsibility

Requirements

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