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On-Site Coordinator, Off-Campus Programs

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Brown University

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Location:
United States

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Category:
Education

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Contract Type:
Not provided

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Salary:

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Job Description:

The On-Site Coordinator will be part of a staff team that develops and implements a suite of experiential lessons in a transformative learning program for high school students. Staff live and learn alongside students to provide an integrated educational experience. As a team, the program staff support students’ personal growth, intellectual curiosity, and social responsibility while fostering a welcoming and inclusive community. Teamwork is critical to the success of this immersive learning environment.

Job Responsibility:

  • Review the BEE and BELL On-Site Delivery Guide
  • Participate in two to three all-staff video conference calls
  • Engage in ongoing email correspondence about program planning
  • Submit all program supplies needed to the On-Site Director
  • With the On-Site Director, prepare for student arrival and departure days
  • Review and provide feedback on the program schedule
  • Review students medical, dietary and learning accommodations
  • Attend staff trainings including anaphylaxis training for administering EpiPens and may be required to participate in first aid training
  • Review program schedule and itinerary and logistics tab on program document to ensure all logistics, such as transportation and entrance tickets are confirmed
  • Attend training with Finance team to review program spending and reconciliation of program expenses
  • Arrive five days prior to program start date and depart no earlier than one day after the program concludes
  • With the On-Site Director, plan activities designed to promote community, wellness and academic success, including a student welcome meeting and orientation
  • Learn site-specific risks and concerns, and communicate these risks and mitigation strategies to staff and students
  • Review arrival day logistics, such as airport shuttle schedule, student welcome with staff
  • Review schedule and ensure all logistics are confirmed, including transportation and entrance tickets
  • Assist On-Site Director and Student Life Manager(s) in preparing the living and community spaces for student arrival
  • Accompany staff and students on all field trips
  • With the On-Site Director, serve as the main points of contact for local affiliates, transportation partners, vendors and guest speakers
  • Serve as the point person for all on-site program and staff expenses, tracking and reconciling these expenses including collecting and recording all receipts
  • Contact BEE or BELL Program Directors to approve any unexpected expenses
  • Facilitate activities designed to promote community, wellness and academic success
  • Attend daily residential staff meetings
  • Model inclusive and accepting behavior
  • Follow emergency protocol and report unsafe, inappropriate and concerning behavior and enforce policies and procedures, as necessary
  • Support the On-Site Director in managing student conduct concerns
  • Submit incident reports within 24 hours of an incident
  • Confirm departure itinerary with students and create staffing plan
  • With the On-Site Director, execute day-to-day program operations
  • Submit a detailed financial report, including all original receipts, to the program within one week after the program end date
  • Participate in debrief with all staff upon student departure
  • For BELL programs: Plan staff closing activities, including a program wrap-up activity and a staff meal
  • Fill out the anonymous debrief Google Document within two weeks of the program end date
  • Return program supplies to the On-Site Director including phones and other equipment, binder, receipts, medical supplies and other supplies
  • Attend a post program meeting with the Finance Team to ensure all program expenses are accounted for and reconciled

Requirements:

  • Graduate degree
  • or equivalent combination of education and experience
  • Demonstrate the ability to work collaboratively with a diverse staff and student body and demonstrate cultural competence and inclusiveness
  • sensitivity to an understanding of diverse perspectives that students and staff bring to their work, including those of academic, socioeconomic, culture, race and ethnicity, ability, gender, sexuality, and intersectional identities
  • Experience working on a team and implementing programs preferred
  • Experience with crisis response and crisis management preferred
  • Strong organizational skills
  • Fluency in the language spoken on site
  • e.g., Spanish, if applicable
  • Passion for educating and mentoring high school students
  • Adaptability to schedule changes and flexibility with unforeseen challenges
  • Ability to maintain confidentiality regarding student information
  • Have no other obligations for the duration of the employment dates including, but not limited to, employment, internship, or academic course (unless directly connected to this position and you have received prior approval from the BEE or BELL Program Director)
  • All offers of employment are contingent upon successful completion of background check and education requirements
  • Move about inside the office and throughout all residence halls
  • Due to the on-call requirements, the person in this position must be able to exercise good judgment with minimal sleep
  • Occasionally work in outdoor weather conditions
  • Due to safety concerns with minors, staff are not permitted to have guests visit and/or stay in their residential spaces
  • Employees will need to seek alternative off site options to host guests

Nice to have:

  • Experience working on a team and implementing programs
  • Experience with crisis response and crisis management
What we offer:
  • Round-trip travel to program site and reimbursement of travel expenses associated with the program (Rhode Island-based programs do not include round-trip travel to the program site)
  • Registered through Brown University TravelSafe and International SOS
  • Insured by University Pre-College Accident Health Insurance Plan (for BELL, if requested)
  • Housing at affiliate site
  • A meal plan is provided and not included in compensation
  • A smartphone to use for work-related purposes
  • For Rhode Island-based programs: Free on-campus parking, free ridership on RIPTA (Rhode Island Public Transit Authority) and membership to the Brown University Nelson Fitness Center for the duration of your employment

Additional Information:

Job Posted:
January 26, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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