On-Site Coordinator, Off-Campus Programs Job at Brown University

Job Description

The On-Site Coordinator will be part of a staff team that develops and implements a suite of experiential lessons in a transformative learning program for high school students. Staff live and learn alongside students to provide an integrated educational experience. As a team, the program staff support students’ personal growth, intellectual curiosity, and social responsibility while fostering a welcoming and inclusive community. Teamwork is critical to the success of this immersive learning environment.

Job Responsibility

Review the BEE and BELL On-Site Delivery Guide
Participate in two to three all-staff video conference calls
Engage in ongoing email correspondence about program planning
Submit all program supplies needed to the On-Site Director
With the On-Site Director, prepare for student arrival and departure days
Review and provide feedback on the program schedule
Review students medical, dietary and learning accommodations
Attend staff trainings including anaphylaxis training for administering EpiPens and may be required to participate in first aid training
Review program schedule and itinerary and logistics tab on program document to ensure all logistics, such as transportation and entrance tickets are confirmed
Attend training with Finance team to review program spending and reconciliation of program expenses
Arrive five days prior to program start date and depart no earlier than one day after the program concludes
With the On-Site Director, plan activities designed to promote community, wellness and academic success, including a student welcome meeting and orientation
Learn site-specific risks and concerns, and communicate these risks and mitigation strategies to staff and students
Review arrival day logistics, such as airport shuttle schedule, student welcome with staff
Review schedule and ensure all logistics are confirmed, including transportation and entrance tickets
Assist On-Site Director and Student Life Manager(s) in preparing the living and community spaces for student arrival
Accompany staff and students on all field trips
With the On-Site Director, serve as the main points of contact for local affiliates, transportation partners, vendors and guest speakers
Serve as the point person for all on-site program and staff expenses, tracking and reconciling these expenses including collecting and recording all receipts
Contact BEE or BELL Program Directors to approve any unexpected expenses
Facilitate activities designed to promote community, wellness and academic success
Attend daily residential staff meetings
Model inclusive and accepting behavior
Follow emergency protocol and report unsafe, inappropriate and concerning behavior and enforce policies and procedures, as necessary
Support the On-Site Director in managing student conduct concerns
Submit incident reports within 24 hours of an incident
Confirm departure itinerary with students and create staffing plan
With the On-Site Director, execute day-to-day program operations
Submit a detailed financial report, including all original receipts, to the program within one week after the program end date
Participate in debrief with all staff upon student departure
For BELL programs: Plan staff closing activities, including a program wrap-up activity and a staff meal
Fill out the anonymous debrief Google Document within two weeks of the program end date
Return program supplies to the On-Site Director including phones and other equipment, binder, receipts, medical supplies and other supplies
Attend a post program meeting with the Finance Team to ensure all program expenses are accounted for and reconciled

Requirements

Graduate degree
or equivalent combination of education and experience
Demonstrate the ability to work collaboratively with a diverse staff and student body and demonstrate cultural competence and inclusiveness
sensitivity to an understanding of diverse perspectives that students and staff bring to their work, including those of academic, socioeconomic, culture, race and ethnicity, ability, gender, sexuality, and intersectional identities
Experience working on a team and implementing programs preferred
Experience with crisis response and crisis management preferred
Strong organizational skills
Fluency in the language spoken on site
e.g., Spanish, if applicable
Passion for educating and mentoring high school students
Adaptability to schedule changes and flexibility with unforeseen challenges
Ability to maintain confidentiality regarding student information
Have no other obligations for the duration of the employment dates including, but not limited to, employment, internship, or academic course (unless directly connected to this position and you have received prior approval from the BEE or BELL Program Director)
All offers of employment are contingent upon successful completion of background check and education requirements
Move about inside the office and throughout all residence halls
Due to the on-call requirements, the person in this position must be able to exercise good judgment with minimal sleep
Occasionally work in outdoor weather conditions
Due to safety concerns with minors, staff are not permitted to have guests visit and/or stay in their residential spaces
Employees will need to seek alternative off site options to host guests

Nice to have

Experience working on a team and implementing programs
Experience with crisis response and crisis management

What we offer

Round-trip travel to program site and reimbursement of travel expenses associated with the program (Rhode Island-based programs do not include round-trip travel to the program site)
Registered through Brown University TravelSafe and International SOS
Insured by University Pre-College Accident Health Insurance Plan (for BELL, if requested)
Housing at affiliate site
A meal plan is provided and not included in compensation
A smartphone to use for work-related purposes
For Rhode Island-based programs: Free on-campus parking, free ridership on RIPTA (Rhode Island Public Transit Authority) and membership to the Brown University Nelson Fitness Center for the duration of your employment

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On-Site Coordinator, Off-Campus Programs

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