Oil & Gas Accounting Administrative Assistant Job at Robert Half (Oklahoma City)

Project Controller

The Project Controller will work closely with our small Anchorage-based office t...

Location

United States , Anchorage

Salary:

Not provided

Doyon

Expiration Date

Until further notice

Requirements

Direct experience in a North Slope or northern Alaska project environment is required
backgrounds such as rig clerk, ice road or winter construction administrator, or camp administrator, are well suited to this role
Solid understanding of AFE structure, cost coding, and invoice processing in an oil and gas or heavy construction context
Familiarity with marine, sealift, or construction cost structures and contracts is a strong asset
Experience reviewing subcontractor invoices and progress claims for accuracy against contract terms
Comfortable producing clear, concise weekly cost reports
Strong Excel skills
experience with QuickBooks is an asset
Highly organized with strong attention to detail
Able to work independently in a small team environment with limited hand-holding

Job Responsibility

Assist in setting up contract tracking systems to maintain visibility of open PO's / Work orders, spend to date, and invoice approval workflow
Liase with client's Accounting processes through Chief Administrative Officer
Assist in coding and process contractor and vendor invoices against the correct AFE cost codes and work breakdown structure
Review invoices for completeness per contract
Produce and distribute weekly cost reports showing actual spend versus budget by cost category
Maintain the committed cost register, tracking all purchase orders and contracts
Manage the logistics budget line items and review freight invoices for accuracy against contracted rates
Identify and flag upcoming large invoices or milestone payments that will require a cash call
Track and process change orders
Liaise with contractors to obtain cost reports, progress claims, and supporting documentation

What we offer

Supportive and collaborative work culture
Opportunities for professional development and career growth
Commitment to employee safety and well-being
Retirement Plan: 401(k) up to 4% company match
Employee Assistance Program (EAP): Free counseling and support services

Fulltime

Staff Accountant

Well-established, privately held commercial construction and property management...

Location

United States , Golden

Salary:

60000.00 - 70000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

5+ years of hands-on accounting experience covering AR, bank reconciliation, and general ledger
Payroll processing or documented payroll backup experience
Microsoft Excel and Outlook proficiency
Construction, real estate, property management, or oil and gas experience is a strong plus
Microsoft Dynamics GP is a plus -- company will train the right candidate

Job Responsibility

Owning accounts receivable end-to-end: processing customer payments, monitoring aging, and following up on outstanding balances across multiple company entities
Maintaining the check log, rent log, and oil and gas revenue log
Serving as payroll backup and ensuring timely, accurate processing
Assisting with monthly general ledger reconciliations, journal entries, and bank reconciliations
Supporting month-end close activities
Serving as the primary point of contact for incoming calls
Supporting management with administrative accounting projects

Fulltime

Inside Sales Representative

Are you a motivated sales professional with a background in the oil and gas indu...

Location

Canada , Edmonton

Salary:

Not provided

Randstad

Expiration Date

August 03, 2026

Requirements

Prior experience in the oil and gas industry (labor, trades, or administration) is highly valued
Knowledge of carbon steel products is a significant asset
Exceptional verbal and written communication skills with a professional demeanor
Proficient in Microsoft Office (Excel, Outlook) and comfortable learning complex ERP systems
Ability to perform basic calculations and mathematical figures for quoting and sizing
A high-energy individual who can work independently but thrives in a collaborative team setting
Physically able to lift up to 25lbs and manage the manual dexterity required for high-volume computer and phone work

Job Responsibility

Quote Management: Receive incoming sales calls
review customer specifications and inventory to provide timely, accurate, and detailed quotations
Sales Order Processing: Review purchase orders, clarify technical revisions, and process orders through the ERP system while communicating requirements to operations
Procurement & Sourcing: Source product pricing and availability from suppliers
generate purchase orders for 'buy-ins' to ensure customer delivery dates are met at the best cost
Counter Sales: Act as the face of the branch for walk-in customers, providing expert product advice and processing orders on-site
Documentation & Reporting: Maintain accurate records of pricing feedback, market trends, and quality assurance reports (QARs)
Account Support: Follow up on quotes, assist in the resolution of customer concerns, and support the collection of receivables through proper documentation

What we offer

Competitive base salary based on experience
Performance-Based Bonus: Annual bonus opportunities based on regional success and your specific role within the company
Flexible Time Off: vacation allowance
Immediate Health Coverage: Comprehensive Health, Dental, Vision, and Travel insurance starting on your first day, with all premiums 100% paid by the company
Company-Paid Life Insurance: Coverage valued at 2x your annual salary, effective from your first day with premiums fully covered
Robust Pension Plan: Starting after just 3 months, the company provides a mandatory 2% contribution. They also offer a generous 50% match on the first 6% of any voluntary contributions you choose to make
Stock Purchase Program: An attractive share-purchase plan where the company contributes one-third of your investment (up to 5% of your base salary)
Exciting Social Calendar: Join the team for an annual December Holiday party and a signature Employee Golf Tournament in Edmonton (with all accommodations paid for by the company)
Premium Networking: Access to various customer-facing events, including sporting events, high-end dinners, and golf tournaments

Fulltime

Office Manager

We are looking for an experienced Office Manager to support daily operations for...

Location

United States , Midland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior office management experience within the oil and gas industry is required
Proven ability to work independently, stay composed under pressure, and manage multiple responsibilities at once
Strong proficiency with computers and Microsoft Excel, including the ability to maintain accurate records and reporting
Experience handling accounts payable tasks, invoice processing, and various business payment methods
Background in coordinating meetings, travel arrangements, events, and day-to-day scheduling activities
Effective communication skills and a detail-oriented, dependable approach to supporting office operations
Comfortable working in a role that requires flexibility, initiative, and sound judgment in a dynamic environment

Job Responsibility

Oversee day-to-day office operations and serve as the primary on-site administrative contact for staff, visitors, and vendors
Manage purchasing and inventory of office supplies to ensure the workplace remains stocked and organized
Process invoices, coordinate bill payments, and handle vendor, utility, credit card, and electronic payment activities accurately and on time
Arrange meetings, appointments, travel plans, and schedules while keeping calendars and logistics aligned with business needs
Support event and meeting coordination, including ongoing planning activities for large annual gatherings and operational leadership meetings
Prepare expense reports, maintain administrative records, and generate routine or customized reports as requested
Assist with reception and front-office duties, including answering inquiries and directing communications appropriately
Work closely with remote leadership, including the VP of Operations, to provide consistent office support with minimal direct on-site oversight

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Senior Principal Cost Controls Spec

The Senior Principal Cost Controls Spec is tasked with solving unique and comple...

Location

Italy , Milan

Salary:

Not provided

McDermott

Expiration Date

Until further notice

Requirements

Degree in Engineering/Construction/Business or related field, or equivalent combinations of technical training or experience
At least 12+ years of experience in project control activities
Supervisory experience in a matrix environment and progressive experience working for a contractor
Solid background in the oil and gas industry
Familiarity with Primavera P6

Job Responsibility

Interpret the project contract and assist the Project Director in its application
Provide input to Project Execution Plan
With Project Accounting, coordinate all financial, contractual, and administrative issues/works related to the Project
Ensure that the project set–up tasks are properly done
Support Project Accounting in the compilation and review of all invoices for the project
Monitor project costs and revenues
prepare necessary project reports either on a weekly, monthly, or quarterly basis as deemed appropriate or required
Evaluate, negotiate, and agree to costs and revenue with client and subcontractor(s) for changes in contract and subcontract work (on larger projects, this responsibility can be with the Contracts Manager)
Ensure that all Project Controls systems as properly set up and maintained Support the development of claims including back charges against subcontractors and vendors
Responsible for the development of the monthly project EAC

Fulltime

Billing Clerk

We are looking for a detail-focused Billing Clerk to join our team in Midland, T...

Location

United States , Midland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of administrative or billing-related experience in an office setting is required
Previous exposure to oilfield chemical billing, customer invoicing, ticket reconciliation, or billing support within the oil and gas industry is strongly preferred
High school diploma or equivalent is required
additional education in business or a related field is preferred
Proficiency with Microsoft Office applications, including Excel, Word, and PowerPoint, is required
Hands-on experience with QuickBooks Enterprise Desktop, particularly in a manufacturing and wholesale environment, is preferred
Familiarity with OpenInvoice, OpenTicket, or similar customer billing portals is a plus
Ability to build and manage detailed spreadsheets, reports, and correspondence with a high degree of accuracy is required
Strong organization, communication, multitasking, and independent work skills are essential, along with the ability to type efficiently and maintain confidentiality

Job Responsibility

Prepare and issue invoices for several supported business areas while ensuring each billing package aligns with customer-specific requirements
Review treat sheets, tickets, and related source documents at month-end to confirm all activity is accounted for and discrepancies are resolved promptly
Monitor ticket sequencing and voided documents to identify missing records, maintain complete audit trails, and support accurate billing submissions
Track invoices and tickets that are pending customer signature or approval and follow up as needed to keep billing cycles moving
Submit invoices through customer billing platforms such as OpenInvoice and maintain accurate records of portal activity
Reconcile internal billing records against customer portal data each month and provide summary findings or exception reports to leadership
Compile and deliver recurring billing reports, including outstanding ticket status updates, within established deadlines
Maintain organized filing systems for sales orders, billing backup, treat sheets, and general office documentation while assisting with additional administrative duties as needed

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Management System and Quantity Manager

Explore this job opportunity as a Management System and Quantity Manager for a p...

Location

Italy

Salary:

Not provided

OSM Ship Management Pte. Ltd.

Expiration Date

Until further notice

Requirements

Strong background in Quantity Surveying with experience overseeing or leading QS teams
Proven ability to manage cost control, quantity tracking, and commercial reporting activities
Familiarity with accounting principles and cost reconciliation processes
Experience working with subcontractors, preferably within the oil & gas or heavy industrial sector
Analytical mindset with capability in data handling, reporting, and performance evaluation
Competence in managing structured management systems, procedures, and documentation workflows
Ability to interpret technical, commercial, and contractual information simultaneously
Strong organizational skills with attention to detail and accuracy in financial/quantity data
Confident communicator able to coordinate between engineering, procurement, and commercial teams
Experience in onshore project environments is preferred

Job Responsibility

Oversee quantity surveying activities and provide direction to QS personnel
Maintain and control quantity tracking systems across project phases
Review, validate, and consolidate cost and quantity data from site and subcontractors
Support preparation of financial forecasts, cost reports, and variance analysis
Coordinate with subcontractors to verify progress quantities and commercial submissions
Ensure consistency and integrity of management system documentation and reporting tools
Analyze project data to identify cost trends, risks, and improvement opportunities
Assist in contract administration and support commercial negotiations when required
Reconcile quantities with accounting and project cost records
Provide structured reporting to management on project performance indicators

Project Controller

The Project Controller will work closely with our small Anchorage-based office t...

Location

United States , Anchorage

Salary:

Not provided

Beazer Homes

Expiration Date

Until further notice

Requirements

Direct experience in a North Slope or northern Alaska project environment is required — backgrounds such as rig clerk, ice road or winter construction administrator, or camp administrator, are well suited to this role
Solid understanding of AFE structure, cost coding, and invoice processing in an oil and gas or heavy construction context
Familiarity with marine, sealift, or construction cost structures and contracts is a strong asset
Experience reviewing subcontractor invoices and progress claims for accuracy against contract terms
Comfortable producing clear, concise weekly cost reports
Strong Excel skills
experience with QuickBooks is an asset
Highly organized with strong attention to detail
Able to work independently in a small team environment with limited hand-holding
proactive in flagging issues

Job Responsibility

Assist in setting up contract tracking systems to maintain visibility of open PO’s / Work orders, spend to date, and invoice approval workflow
Liaise with client's Accounting processes through Chief Administrative Officer
Assist in coding and process contractor and vendor invoices against the correct AFE cost codes and work breakdown structure
Review invoices for completeness per contract — verify quantities, rates, and contract terms before routing for approval
flag discrepancies and follow up with contractors to resolve
Produce and distribute weekly cost reports showing actual spend versus budget by cost category, with clear variance commentary
Maintain the committed cost register, tracking all purchase orders and contracts to ensure committed but uninvoiced amounts are captured in the forecast
Manage the logistics budget line items and review freight invoices for accuracy against contracted rates
Identify and flag upcoming large invoices or milestone payments that will require a cash call, giving leadership sufficient lead time to arrange funding
Track and process change orders, ensuring approved scope changes are reflected in the budget and forecast

What we offer

Supportive and collaborative work culture
Opportunities for professional development and career growth
Commitment to employee safety and well-being
Retirement Plan: 401(k) up to 4% company match
Employee Assistance Program (EAP): Free counseling and support services

Fulltime

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Oil & Gas Accounting Administrative Assistant

Job Description

Job Responsibility

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What we offer

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