Oil & Gas Accounting Administrative Assistant Job at Robert Half (Oklahoma City)

Oil & Gas Accounting Administrative Assistant

We are seeking a detail-oriented and organized Oil & Gas Accounting Administrati...

Location

United States , Oklahoma City

Salary:

18.00 - 21.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounting, bookkeeping, or administrative support experience
Oil & Gas industry experience strongly preferred
Working knowledge of QuickBooks preferred
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Job Responsibility

Provide administrative support to the accounting and operations teams
Process and maintain Accounts Payable and Accounts Receivable transactions
Assist with owner relations, vendor communications, and document management
Enter and maintain accurate accounting, lease, vendor, and customer records
Support invoice processing, coding, and payment tracking
Assist with bank reconciliations and financial record maintenance
Manage bill payments and related documentation for multiple entities
Prepare, organize, and file accounting and operational reports
Answer incoming calls and professionally assist vendors, landowners, and customers
Make outbound calls to gather, verify, and update information as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Contract Administrator

The Contract Administrator is responsible for the end‑to‑end management of the c...

Location

Germany , Ratingen

Salary:

Not provided

Toshiba EMEA

Expiration Date

September 30, 2026

Requirements

Bachelor’s Degree in Economics, Business Administration or Engineering or related field or equivalent via education and/or work experience
Preferred background in Oil & Gas, Energy, EPC, or Industrial Manufacturing
Demonstrated successful working relationships with clients, suppliers, and other internal and external contacts
Demonstrated continuous improvement in areas of responsibility
Proficiency in MS Word, Excel, Outlook, PowerPoint
Availability to travel domestically and internationally, sometimes with limited notice

Job Responsibility

Review, draft, and manage commercial contracts, framework agreements, NDAs, purchase orders, and related legal documentation
Oversee the contract lifecycle from tendering to project close-out
Ensure compliance with contractual, regulatory, technical, and HSE requirements typical of the O&G sector
Identify, assess, and communicate commercial, legal, and operational risks
Contribute to negotiations with clients, partners, and suppliers
Highlight critical clauses (liquidated damages, performance guarantees, indemnity, warranties, liability caps, change orders)
Conduct the risk assessment and feasibility study for contractual variations (Change Orders) and support Project Manager in discussion with Customer
Support Project Manager in claim and dispute resolution processes
Maintain updated contractual documentation and track all amendments
Work closely with Project Managers to ensure proper execution of contractual requirements regarding timelines, costs, and scope

Fulltime

Staff Accountant

Well-established, privately held commercial construction and property management...

Location

United States , Golden

Salary:

60000.00 - 70000.00 USD / Year

Strategic Employment Partners

Expiration Date

Until further notice

Requirements

5+ years of hands-on accounting experience covering AR, bank reconciliation, and general ledger
Payroll processing or documented payroll backup experience
Microsoft Excel and Outlook proficiency
Construction, real estate, property management, or oil and gas experience is a strong plus
Microsoft Dynamics GP is a plus -- company will train the right candidate

Job Responsibility

Owning accounts receivable end-to-end: processing customer payments, monitoring aging, and following up on outstanding balances across multiple company entities
Maintaining the check log, rent log, and oil and gas revenue log
Serving as payroll backup and ensuring timely, accurate processing
Assisting with monthly general ledger reconciliations, journal entries, and bank reconciliations
Supporting month-end close activities
Serving as the primary point of contact for incoming calls
Supporting management with administrative accounting projects

Fulltime

Data Entry Clerk

We are looking for a detail-oriented Data Entry Clerk to support daily record ma...

Location

United States , Houston

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in data entry or administrative support involving high-volume record processing
Strong attention to detail with the ability to identify errors and maintain accurate information
Comfortable working with numeric data and performing consistent computer-based entry tasks
Working knowledge of Microsoft Excel and experience using enterprise systems such as D365
Ability to learn new processes quickly and adapt to changing priorities
Effective typing skills and proficiency navigating standard office software
Reliable organizational skills with the ability to manage repetitive tasks efficiently

Job Responsibility

Enter large volumes of numeric and text-based information into company systems with a high level of accuracy
Maintain and update accounting and vendor records to ensure files remain complete, current, and properly organized
Assist with invoice entry and related document processing to support day-to-day accounting operations
Review submitted data for errors, missing details, or inconsistencies and correct issues promptly
Use Microsoft Dynamics 365 and Excel to track, verify, and manage operational and financial information
Support record audits by comparing source documents against system entries and resolving discrepancies
Coordinate with internal teams to gather required information and keep data entries aligned with business needs

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Team Manager

As a Team Manager of Production, you will be responsible for Driving customer or...

Location

United States , Broken Arrow

Salary:

86000.00 - 101000.00 USD / Year

ALFA LAVAL ITALY S.R.L.

Expiration Date

Until further notice

Requirements

High school diploma or GED and 5+ years of experience in a manufacturing environment required
Bachelor's degree in Business Administration or related field, Associate's degree and/or manufacturing certifications preferred, or a related field
Minimum of 3 years managing multiple employees with expertise in welding companies or industry expertise preferred
Detailed knowledge of the production of air cooled and wet surface heat exchangers used in the North American oil, gas and power industries preferred
Experience with systems & methodologies used in manufacturing to include 5S, Six Sigma, Kaizen preferred
Knowledge & understanding of financial planning and development
Project work & implementation of business plans experience preferred
Experience with MS Office Suite – i.e. Excel, PowerPoint, Word
Strong Skills in time management, attention to details, written & verbal communications
Occasional travel as needed – 15%

Job Responsibility

Driving customer order execution, according to agreed plan and in line with four priorities: sustainability, quality, delivery and cost
Coordinate between different processes and support functions
Supervise employees engaged in the production process of air-cooled heat and wet surface exchangers
Monitor employee performance and coordinate workflow to ensure shop operates efficiently
Set and follow up targets for Manufacturing in the areas of Safety, Quality, Delivery & Cost
Review production schedules with the Factory Planner and Project Managers and coordinate production set-up with Team Leaders
Meet shop goals and customer expectations
Operate as a team within the shop and other areas related to production (materials, scheduling, purchasing, etc.) to ensure on-time deliveries
Responsible for the continuous improvement, leading 5S initiatives, performance and output of multiple manufacturing teams
Oversees team member development and hiring, ensuring compliance with legal and equal opportunity standards in collaboration with HR

What we offer

Healthcare, dental and vision plans
Robust wellness program
Generous 401(k)
Paid holidays
Paid time off benefits

Fulltime

Assistant Construction Manager

The Assistant Construction Manager will assist the Construction Project Manager,...

Location

Canada , Toronto

Salary:

80.00 - 83.00 CAD / Hour

Randstad

Expiration Date

August 14, 2026

Requirements

Bachelor Degree in Construction, Construction Management, Engineering, or a related field. and 3 years relevant construction experience Required or Applicable experience may be substituted for the degree requirement
Excellent computer skills and proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Access)
Experience with document control, scheduling, cost control and project management software is preferred
Excellent written and verbal communication skills and strong organizational skills
Strong analytical and problem solving skills, and attention to detail
Ability to handle large volumes of work and multi-task in a fast-paced environment
Multiple years of experience on construction project sites or executing program management in the industries of aviation, commercial, energy, government, manufacturing, oil & gas, process, transmission & distribution, transportation, or water is preferred
A basic understanding of Generally Accepted Accounting Principles
Must be able to meet the company's driving requirements

Job Responsibility

Assist the Construction Project Manager, Project Manager, Site Manager, and/or the Engineer Procure Construct (EPC) Project Manager or Program Manager with day to day management of project safety, quality, schedule, cost control, contracts, subcontractors, suppliers, procurement, proposals, estimates, documentation, turnover, client interface, field-based activities, and other duties required to execute Engineer Procure Construct (EPC) projects, construction management, and program management ventures
Adhere to company's safety programs, training, and policies as well as collaborate with the project team to manage the Safety & Health performance of project team members, contractors, and others as required
Collaborate with the Project Management team to build client relationships while interfacing with the client for proposal and project related items
Assist in the development of internal and external project risk reviews with the Project Management team and consult with the Legal Department as required
Coordinate and assist in the development and implementation of the Project Execution Plan, Quality Assurance Plan, Safety & Health Plan, Subcontracting Plan, Project Staffing Plan, Organization Chart, and Procurement Plan
Contribute to the negotiation, approval and execution of multiple types of prime contracts, subcontracts, purchase orders, and change orders
Develop the project plan for site mobilization and demobilization and support the Construction Manager or Site Manager with implementation
Secure applicable project permits required for the project
Support development of and coordinate the potential bidders' registration and pre-qualification efforts on behalf of the Project team
Prepare Request for Proposal (RFP), support detailed scope of work development, bid and selection process, creation of contract documents for the purpose of subcontractor and client contractor selection and award

Fulltime

Quantity Surveyor

The Quantity Surveyor is responsible for the measurement, verification, tracking...

Location

United States , Calvert

Salary:

Not provided

Lexicon, Inc

Expiration Date

Until further notice

Requirements

Minimum of 5 years of experience in quantity surveying, project controls, estimating, field engineering, cost engineering, commercial management, or industrial construction within the Metals, Oil & Gas, Chemical, Power, Manufacturing, or Heavy Industrial sectors.
Strong understanding of construction drawings, quantity takeoffs, construction means and methods, progress measurement systems, subcontract administration, cost control principles, and change management processes.
Must possess proficient oral and written communication skills.
Must be proficient in Microsoft Excel, Word, and construction management software platforms.
Experience with quantity tracking systems, earned value management, cost reporting, estimating software, and construction progress measurement systems is strongly preferred.
Experience reading and interpreting civil, structural, mechanical, piping, and electrical drawings is highly desirable.
You must be legally authorized to work in the United States for our company without the need for current or future visa sponsorship.

Job Responsibility

Develop and maintain quantity tracking systems for assigned project scopes including civil, structural, mechanical, piping, electrical, instrumentation, and equipment installation activities
Perform quantity takeoffs and quantity verification utilizing engineering drawings, models, specifications, field measurements, and construction reports
Track installed quantities against budgeted quantities, estimate quantities, subcontract quantities, and forecasted quantities
Verify subcontractor progress claims, invoices, and applications for payment through field inspections and quantity validation
Support monthly progress reporting by validating installed quantities, percent complete measurements, earned value calculations, and productivity metrics
Collaborate with Construction Management and Project Controls teams to develop and maintain quantity-based progress measurement systems
Monitor quantity growth, quantity trends, scope changes, and productivity impacts throughout project execution
Support change management processes by identifying quantity impacts associated with design revisions, field changes, change orders, and scope growth
Develop quantity forecasts and assist with cost forecasting based on actual installed quantities and projected quantities to complete
Prepare routine reports summarizing installed quantities, progress achieved, productivity trends, quantity growth, and forecasted outcomes

What we offer

Medical Insurance
HSA with Employer contributions
Dental Insurance
Vision Insurance
Group and Voluntary Life Insurance
Short Term/Long Term Disability
Critical Illness Plan
Employee Assistance Program
Paid Vacation
401(k) with Employer Match

Fulltime

Project Controller

The Project Controller will work closely with our small Anchorage-based office t...

Location

United States , Anchorage

Salary:

Not provided

Doyon

Expiration Date

Until further notice

Requirements

Direct experience in a North Slope or northern Alaska project environment is required
backgrounds such as rig clerk, ice road or winter construction administrator, or camp administrator, are well suited to this role
Solid understanding of AFE structure, cost coding, and invoice processing in an oil and gas or heavy construction context
Familiarity with marine, sealift, or construction cost structures and contracts is a strong asset
Experience reviewing subcontractor invoices and progress claims for accuracy against contract terms
Comfortable producing clear, concise weekly cost reports
Strong Excel skills
experience with QuickBooks is an asset
Highly organized with strong attention to detail
Able to work independently in a small team environment with limited hand-holding

Job Responsibility

Assist in setting up contract tracking systems to maintain visibility of open PO's / Work orders, spend to date, and invoice approval workflow
Liase with client's Accounting processes through Chief Administrative Officer
Assist in coding and process contractor and vendor invoices against the correct AFE cost codes and work breakdown structure
Review invoices for completeness per contract
Produce and distribute weekly cost reports showing actual spend versus budget by cost category
Maintain the committed cost register, tracking all purchase orders and contracts
Manage the logistics budget line items and review freight invoices for accuracy against contracted rates
Identify and flag upcoming large invoices or milestone payments that will require a cash call
Track and process change orders
Liaise with contractors to obtain cost reports, progress claims, and supporting documentation

What we offer

Supportive and collaborative work culture
Opportunities for professional development and career growth
Commitment to employee safety and well-being
Retirement Plan: 401(k) up to 4% company match
Employee Assistance Program (EAP): Free counseling and support services

Fulltime

Select Country

Oil & Gas Accounting Administrative Assistant

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

Looking for more opportunities?

Oil & Gas Accounting Administrative Assistant

Oil & Gas Accounting Administrative Assistant

Contract Administrator

Staff Accountant

Data Entry Clerk

Team Manager

Assistant Construction Manager

Quantity Surveyor

Project Controller

Our AI answers in your language