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Airswift Sweden Logo Airswift Sweden · -

Offshore Services Coordinator

Australia, Perth · Job Posted May 28, 2026
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Job Description

The position exists to provide people coordination support (travel, administration, service) to: NWS Offshore Asset Leadership Team and North Rankin (NRC) & ANG asset teams as and when required. This position plays a key role in ensuring the department works together to meet business requirements. This role is also responsible for providing service delivery support to the identification and delivery of improvement initiatives across NWS Offshore, including wider NWS BU where relevant.

Job Responsibility

  • Provide people coordination support (travel, administration, service) to NWS Offshore Asset Leadership Team and North Rankin (NRC) & ANG asset teams
  • Play a key role in ensuring the department works together to meet business requirements
  • Provide service delivery support to the identification and delivery of improvement initiatives across NWS Offshore
  • Responsible for timely processing invoices as per the Woodside standard
  • PR/PO creation (annual PO’s & adhoc), service entries
  • S4Hana – Work pack uploads / onsite support as required
  • S4Hana – General admin support for data entry
  • Simple Start – Onboarding new starters / maintaining current service providers
  • Payment for mandatory training, accommodation, purchasing
  • Coordinate travel bookings & amendments
  • Provide ongoing training and mentor vendors in relation to onboarding and compliance with all Woodside systems for offshore
  • High level administrative & secretarial support to Asset Leadership Team
  • Calendar management for Asset Manager & maintaining asset calendar/meeting series out of NWS Gas Admin inbox
  • Support seamless interfaces with NWS base business
  • Manage team events, workshops
  • Organise and manage recognition rewards for NWS Offshore

Requirements

  • Ability to perform role unsupervised
  • High level organization and communication skills
  • Previous experience coordinating/booking high volumes of travel/staff mobilisation (minimum of 5Y working experience is preferred)
  • Previous administration or travel coordinator experience on an operational site (preferably energy or resource sector)
  • Capability to travel to offshore assets and complete offshore training requirements if required (MSIC, BOSIET etc)
  • Ability to engage with and manage stakeholders, internally and externally
  • Intermediate S4Hana access and training
  • VPOB and Woodchip access and training
  • P6 access and training
  • Advanced skill level in Microsoft Office 365 systems
  • Exposure to PowerBI, Sharepoint or document management systems
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