Office + Workplace Coordinator Job at Office Angels (City Of London)

Office Manager - New Office Launch & Workplace Operations

Are you an Office Manager who loves creating a fantastic workplace experience - ...

Location

United Kingdom , Anstruther

Salary:

Not provided

Office Angels

Expiration Date

Until further notice

Requirements

Proven experience as an Office Manager, Workplace Manager or Facilities Coordinator
Experience supporting office openings, relocations or workplace changes (ideal but not essential)
Strong organisational skills and confidence juggling multiple priorities
Comfortable managing suppliers, budgets and operational details
Excellent communication skills - friendly, clear and professional
Happiest working in a fully office-based role
Proactive, practical and solutions-focused

Job Responsibility

Coordinating office fit-out, furniture, layouts, signage and supplies
Managing key timelines and checklists to ensure opening readiness
Acting as the main point of contact for suppliers, contractors and internal teams
Supporting the setup of office systems such as access control, desk booking and parking
Communicating clearly with staff about the move and office arrangements
Ensuring the office is fully operational, welcoming and ready for day one
Helping ensure a smooth transition with minimal disruption
Owning the day‑to‑day running of the office and workplace experience
Managing reception, visitors, post, couriers and office services
Coordinating building security, access and key stakeholders

What we offer

Rare opportunity to help launch a brand‑new office
Role with real ownership and visibility
Work in the beautiful setting of St Andrews
18‑month FTC with genuine long‑term potential

Fulltime

New

Office Coordinator

We are looking for a highly organized Office Coordinator to support daily workpl...

Location

United States , Bethesda

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office coordination, workplace support, administrative services, or a similar role
Ability to manage multiple responsibilities at once while staying organized and attentive to detail
Comfortable handling mail distribution, supply management, and general clerical duties in a detail-focused setting
Strong communication skills, including the ability to provide timely updates and respond effectively to workplace needs
Experience supporting schedules, events, or daily office logistics
Ability to take initiative, follow established processes, and work independently with minimal supervision
Proficiency in basic office technology and confidence answering inbound calls and responding to routine inquiries

Job Responsibility

Coordinate office and workplace activities, including event-related support, to help maintain an organized and welcoming environment
Replenish kitchen, office, and restroom materials on a regular schedule, with a focus on making sure supplies are in place by the end of each day
Oversee incoming and outgoing mail, packages, and meal deliveries, ensuring items are received, sorted, and distributed efficiently
Provide day-to-day administrative assistance through clerical work, local errands, and support for operational initiatives as needed
Maintain task lists, checklists, and process records so routine responsibilities are completed consistently and nothing is missed
Communicate early and clearly when priorities shift or when a task may not be finished on time, helping the team adjust quickly
Support front-office coordination by assisting with inbound calls, scheduling needs, and general workplace requests

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Coordinator

We are looking for a highly organized Office Coordinator to support daily admini...

Location

United States , Ooltewah

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in office administration, office coordination, or a similar business support role. Light accounting duties
Ability to manage reception duties while handling multiple administrative priorities throughout the day. Must have excel expereince
Working knowledge of office supply tracking, purchasing, and inventory upkeep
Familiarity with accounts payable processes, including invoice handling and related recordkeeping
Strong organizational skills with close attention to detail and follow-through
Clear verbal and written communication skills and a detail-focused customer-service approach
Proficiency with standard office software and general administrative systems

Job Responsibility

Coordinate day-to-day office activities to maintain an efficient and well-organized work environment
Welcome guests, answer incoming calls, and serve as the first point of contact for general office inquiries
Monitor inventory levels for workplace materials and arrange timely purchasing of needed supplies
Keep supply storage areas organized and ensure teams have consistent access to essential office items
Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing
Perform a variety of administrative tasks such as scheduling, filing, data entry, and document coordination
Help maintain a positive office experience by addressing routine operational needs as they arise

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Office Coordinator

A growing, innovation-driven organization is seeking an Office Coordinator to su...

Location

United States , Cambridge, MA

Salary:

70000.00 USD / Year ▼

Beacon Hill

Expiration Date

Until further notice

Requirements

Prior experience in office coordination, administrative support, or workplace operations preferred
Strong organizational and multitasking skills in a fast-paced environment
Professional, personable, and service-oriented approach
Excellent communication and interpersonal skills
Comfortable interacting with employees, leadership, vendors, and visitors
Highly dependable, proactive, and detail-oriented

Job Responsibility

Provide front desk coverage and create a welcoming, professional experience for employees and visitors
Support daily workplace operations and administrative functions across the office
Manage office inventory (kitchen, workplace, and general supplies)
Maintain organization and readiness of conference rooms and common areas
Coordinate meeting and event logistics, including room setup and catering
Assist with employee onboarding (workstation setup, office tours, badge coordination)
Respond to employee requests and support overall in-office experience
Coordinate mail, deliveries, vendors, and building service requests
Track and submit maintenance requests
support office expansion and move-related initiatives

Fulltime

Office Coordinator

Bibby Financial Services are growing, and we’re looking for a Office Coordinator...

Location

United Kingdom , Manchester

Salary:

27000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in multi-site operations or medium/large office environments
Exposure to space planning/office moves and minor project coordination
Health & safety exposure within an FM environment
Front-of-house or workplace experience knowledge
Experience dealing with landlords, contractors and suppliers
Strong organisational skills and the confidence to challenge where needed
A commercial mindset when it comes to contracts, budgets and supplier value

Job Responsibility

Lead facilities management, office coordination or workplace operations within the Manchester office
Greet and direct visitors professionally
Maintain accurate visitor logs and follow security procedures
Assist with meeting room booking system queries
Responsible for office security and act as keyholder
Coordinate and oversee all vendor activities within the facility
Manage contractors and suppliers per company standards
Onboarding/inductions & Offboarding: Manage office access and building pass administration
Support equipment maintenance and liaise with suppliers for repairs/servicing

What we offer

25 days' holiday plus bank holidays, increasing with service, with buy/sell options
Performance Bonus
Private healthcare for you and your family
Company pension scheme
Flexible benefits (gym membership, tech, health assessments and more)
Access to an online wellbeing centre
Discounts with a wide range of retailers

Fulltime

Office Coordinator

Bibby Financial Services are growing, and we’re looking for a Office Coordinator...

Location

United Kingdom , Manchester

Salary:

26000.00 - 30000.00 GBP / Year

360 Resourcing Solutions

Expiration Date

Until further notice

Requirements

Experience in multi-site operations or medium/large office environments
Exposure to space planning/office moves and minor project coordination
Health & safety exposure within an FM environment
Front-of-house or workplace experience knowledge
Experience dealing with landlords, contractors and suppliers
Strong organisational skills and the confidence to challenge where needed
A commercial mindset when it comes to contracts, budgets and supplier value

Job Responsibility

Lead facilities management, office coordination or workplace operations within the Manchester office
Greet and direct visitors professionally
introduce guests to their contacts promptly
Maintain accurate visitor logs and follow security procedures (issue access badges, signing in, liaise with building/landlord security)
Assist with meeting room booking system queries and flag issues to line manager
Responsible for office security and act as keyholder
Coordinate and with the support of the UK Health and Safety & Facilities Manager oversee all vendor activities within the facility, such as, vending, coffee, copy paper supplies, external storage management (Restore Data Shred)
Manage contractors and suppliers per company standards
Onboarding/inductions & Offboarding: Manage office access and building pass administration, new starter inductions in collaboration with local support where applicable
Support equipment maintenance and liaise with suppliers for repairs/servicing

What we offer

25 days’ holiday plus bank holidays, increasing with service, with buy/sell options
Performance Bonus
Private healthcare for you and your family
Company pension scheme
Flexible benefits (gym membership, tech, health assessments and more)
Access to an online wellbeing centre
Discounts with a wide range of retailers

Fulltime

Workplace Coordinator

Are you a polished, professional, and proactive individual looking for your next...

Location

United Kingdom , City Of London

Salary:

14.00 - 15.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Previous reception or front-of-house experience within a corporate environment
Exceptional communication and interpersonal skills
Highly organised with strong attention to detail
Proactive, adaptable, and able to multitask
A professional and polished presentation

Job Responsibility

Meeting and greeting clients and visitors with a warm and professional manner
Managing front-of-house operations, including handling calls and emails
Coordinating meeting rooms, bookings, and office spaces
Supporting internal teams with workplace coordination tasks
Overseeing office supplies, facilities, and general upkeep
Ensuring the office environment remains organised, presentable, and efficient

What we offer

Competitive hourly rate
Opportunity to work in a premium, modern office environment
Central London location with excellent transport links
Office Angels Boost Benefits, including discounts, wellbeing support, and more
A supportive and professional team environment

Fulltime

People and Workplace Coordinator

The People & Workplace Coordinator is the heartbeat of our Bangalore office. Ble...

Location

India , Bengaluru

Salary:

Not provided

Bark

Expiration Date

Until further notice

Requirements

2 to 3 years of proven experience in Workplace Operations, Office Management, Employee Experience, HR Administration, or a similar analogous role
Bachelor's degree in Human Resources, Business Administration, Hospitality, or a related field (or equivalent practical experience)
Demonstrated experience in negotiating with and managing local vendors (specifically for food, beverages, and event supplies)
Prior experience organizing corporate events, team off-sites, or company socials from conception to execution
Comfortable using modern workplace tools such as Google Workspace (Docs, Sheets, Calendar), Slack, HRIS systems (e.g., Hi Bob, Workday), and basic expense management software
Highly Empathetic & Approachable
Exceptional Organizer
Proactive Problem Solver
Adaptable & Resilient
Stellar Communicator

Job Responsibility

Facility Liaison: Act as the primary point of contact between Bark.com and the managed office provider (e.g., WeWork, Awfis). Ensure service Level Agreements (SLAs) regarding cleaning and maintenance are met
Office Management: Oversee day-to-day office operations, ensuring the workspace is organized, welcoming, and conducive to productivity. Manage desk allocations and seating plans
Snack & Vendor Management: Take full ownership of procuring and providing a diverse, high-quality selection of snacks and beverages for the team. Manage vendor relationships, track inventory, and handle the monthly pantry budget
Cab & Security Escort Service Management: Oversee day-to-day allocation and Cabs and Security Escorts for employees working in different shift hours. Also, coordinate and help process relevant invoices and attendance check and tracker maintenance
Health & Safety: Ensure the workspace complies with basic health and safety standards, communicating any building-wide policies to the Bark.com team
Employee Engagement: Lead the planning, coordination, and execution of Bark.com's quarterly all-site socials, alongside smaller ad-hoc team-building activities, birthdays, and work anniversaries
Onboarding & Offboarding: Assist the global HR/People team with ground-level logistics for new hires. Prepare workstations, distribute company swag, conduct office tours, and ensure a seamless day-one experience
First-Line Support: Act as the friendly first point of contact for employee queries regarding office facilities, basic HR policies, and general day-to-day operations
Swag & Equipment Tracking: Maintain inventory for company merchandise, welcome kits, and basic IT peripherals, distributing them as needed

What we offer

India office located in CBD Bangalore
Insurances - Family Floater Mediclaim, Employee Personal Accident and Employee Term Life
Personal annual L&D Budgets to spend on your development
Assistance for Gym membership for all employees
Fully stocked snacks in pantry, Monthly team lunches, Quarterly All-site Socials
Being at the forefront of an industry with new and exciting problems to solve

Fulltime

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Office + Workplace Coordinator

Job Description

Job Responsibility

Requirements

Nice to have

What we offer

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