Office Team Assistant - Workingstudent

• Support the day-to-day organisation of the office, helping to keep the workspace tidy, functional, and welcoming
• Assist with managing office supplies, equipment, and meeting rooms
• Help coordinate office maintenance, repairs, and service requests
• Support communication with vendors, service providers, and contractors
• Assist teams with scheduling, meeting coordination, and occasional travel arrangements
• Help manage calendars, meeting bookings, and conference calls
• Support the Executive Assistant during holidays or absences, particularly with scheduling tasks
• Handle incoming and outgoing communication, including emails and visitors
• Act as a friendly first point of contact for guests and team members in the office
• Support the organisation of team events, workshops, and off-site meetings
• Work closely with People Operations to help onboard new employees
• Contribute ideas and support initiatives that improve team happiness and engagement
• Act as a go-to contact for basic employee questions and office-related topics
• Help foster a positive, collaborative office atmosphere aligned with Hawk’s values

• Currently enrolled in a bachelor’s or master’s programme (e.g. business administration, office management, or a related field)
• Interest in office operations, administration, or people-focused roles
• Strong organisational skills and attention to detail
• Reliable, proactive, and able to manage multiple small tasks effectively
• Comfortable communicating with different stakeholders in person and via email
• Confident using standard office tools (e.g. Microsoft Office or Google Workspace)
• Positive attitude, hands-on mindset, and willingness to learn
• Fluent in English
• German at B1 level or above is a plus

German at B1 level or above