Office Svcs Manager Job at Robert Half (Toms River)

Office Svcs Sr Coordinator

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in office administration or a related field
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Strong organizational skills with attention to detail
Ability to manage visitor security and front desk operations
Familiarity with invoice processing and basic accounting functions
Excellent communication skills, both written and verbal
Ability to multitask and prioritize responsibilities in a fast-paced environment
All candidates are required to complete a pre-employment process as part of the hiring procedure

Job Responsibility

Monitor the front desk and oversee visitor check-ins to ensure compliance with security protocols
Manage visitor flow and provide assistance to guests entering the office
Conduct regular walkthroughs to ensure the workspace remains organized and tidy
Prepare and set up meeting rooms as required for team gatherings and events
Validate parking for visitors and handle related administrative tasks
Oversee the invoice management system, including processing and tracking invoices
Maintain office supplies inventory, including ordering coffee and other necessities
Perform general administrative duties to support the team effectively
Utilize Microsoft Office tools such as Excel, Word, and PowerPoint for various tasks

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Office Svcs Sr Coordinator

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in office administration or a related field
Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint
Strong organizational skills with attention to detail
Ability to manage visitor security and front desk operations
Familiarity with invoice processing and basic accounting functions
Excellent communication skills, both written and verbal
Ability to multitask and prioritize responsibilities in a fast-paced environment
All candidates are required to complete a pre-employment process as part of the hiring procedure

Job Responsibility

Monitor the front desk and oversee visitor check-ins to ensure compliance with security protocols
Manage visitor flow and provide assistance to guests entering the office
Conduct regular walkthroughs to ensure the workspace remains organized and tidy
Prepare and set up meeting rooms as required for team gatherings and events
Validate parking for visitors and handle related administrative tasks
Oversee the invoice management system, including processing and tracking invoices
Maintain office supplies inventory, including ordering coffee and other necessities
Perform general administrative duties to support the team effectively
Utilize Microsoft Office tools such as Excel, Word, and PowerPoint for various tasks

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Mail Svcs Supervisor

We are looking for a dependable Mail Svcs Supervisor to support daily mail and o...

Location

United States , Toms River

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 2 years of experience in mailroom, office services, or a related workplace support role
High school diploma or equivalent is required
Basic computer proficiency with the ability to handle standard office tasks and systems
Prior experience coordinating or supervising daily operational activities is preferred
Ability to manage printing, mail preparation, supply replenishment, and general office functions with accuracy
Strong organizational skills and the ability to handle multiple responsibilities throughout the workday
Must be comfortable working fully on-site in Austin, Texas
Ability to meet pre-employment screening requirements, including compliance with applicable substance screening requirements

Job Responsibility

Oversee incoming and outgoing mail activities, including sorting, preparing, and distributing materials in a timely manner
Coordinate printing, envelope preparation, and mail assembly to ensure documents are processed accurately
Manage day-to-day mailroom services and help maintain consistent service levels across the site
Reset and prepare conference rooms so meeting spaces remain orderly, functional, and ready for use
Track inventory of workplace and mailroom supplies and restock items before shortages affect operations
Provide general administrative assistance and complete additional office support duties as business needs change
Monitor operational workflows and address routine service issues to support smooth office functions

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Mail Svcs Associate

We are looking for a Mail Svcs Associate to provide short-term on-site support f...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent, along with 3-4 years of relevant experience in mail services, shipping, office operations, or a similar support role
Ability to create routine written communication and maintain clear, accurate documentation
Working knowledge of mailroom procedures, shipping practices, and operational workflows within an office setting
Strong judgment when evaluating nonstandard situations and communicating important information in a concise, organized manner
Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
Excellent organizational skills with the ability to manage multiple tasks and follow daily schedules consistently
Analytical problem-solving ability and a proactive approach to improving processes and resolving service issues

Job Responsibility

Compare incoming deliveries against invoices and supporting records to confirm accuracy before acceptance
Inspect packages upon arrival, determine whether shipments meet site standards, and decline items that do not pass review or raise security concerns
Coordinate same-day distribution of received mail, parcels, copy materials, and office supplies, or notify recipients promptly when delivery will occur on the following business day
Prepare outbound parcels for shipment by packaging items securely, arranging carrier services, and informing senders of shipping details
Apply correct postage, labels, and tracking information to outgoing mail and packages to ensure proper processing
Refill copy rooms, monitor mail and postage inventory levels, and restock essential supplies as needed throughout the day
Serve as the first point of contact for routine questions, service issues, and equipment-related concerns from employees and supervisors
Review operational information to resolve day-to-day exceptions, identify patterns, and recommend practical improvements to team efficiency
Support related office service activities that affect closely connected teams and help maintain dependable mailroom operations during the coverage period

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Mail Svcs Associate

We are looking for a dependable Mail Svcs Associate to support daily mailroom an...

Location

United States , Westford

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
3-4 years of relevant experience in mail services
office support
or workplace operations
Strong written and verbal communication skills
ability to prepare routine correspondence and service-related documentation
Working knowledge of mailroom procedures
shipping practices
package handling
and delivery coordination

Job Responsibility

Manage day-to-day mailroom activities
including receiving
sorting
distributing
and dispatching mail and parcels across the site
Compare incoming deliveries against packing slips or invoices
verify contents
and flag any discrepancies or restricted items before acceptance
Coordinate timely delivery of mail
packages

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Admin Svcs Associate

Location

United States , Herndon

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 0-2 years of experience in administrative roles or related fields
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong organizational skills with the ability to multitask and prioritize effectively
Excellent communication skills, both verbal and written, with a detail-oriented approach
Reliable attendance and punctuality to meet operational demands
Familiarity with invoice processing, purchase orders, and vendor communication
Ability to troubleshoot basic technical issues and navigate systems confidently

Job Responsibility

Answer and direct incoming calls to the management office, providing accurate information and exceptional customer service
Welcome and assist guests upon arrival, ensuring visitor protocols are followed and maintaining a detail-oriented approach
Review, validate, and process invoices for approval while addressing discrepancies with relevant departments
Prepare and track purchase orders, support contract documentation, and monitor renewal schedules
Communicate effectively with vendors and suppliers to ensure timely order fulfillment and resolve inquiries
Utilize Microsoft Office Suite tools, including Word, Excel, Outlook, and PowerPoint, for day-to-day administrative tasks
Maintain accurate records and files to ensure smooth operations and easy retrieval of documentation
Troubleshoot basic technical issues and navigate various systems and applications with confidence
Coordinate scheduling and support human resources-related administrative functions as needed
Demonstrate attention to detail in office etiquette and contribute positively to team dynamics

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Business Svcs Coordinator

Robert Half is the world’s first and largest specialized talent solutions firm t...

Location

United States , San Antonio

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 2 years of experience in commercial property management or administrative roles
Proficiency in Microsoft Office Suite, with advanced skills in Excel
Strong organizational and time management abilities
Excellent written and verbal communication skills
Ability to analyze and interpret leases, invoices, and other financial documents

Job Responsibility

Manage daily workflow queues by reviewing and processing tasks efficiently
Document and track project-related activities to ensure accurate reporting
Coordinate repairs and maintenance requests, ensuring timely resolutions
Conduct lease reviews and interpret commercial property agreements
Identify and implement process improvements to enhance operational efficiency
Provide exceptional service to clients, management, and internal teams
Analyze and interpret financial documents, invoices, and correspondence
Utilize Microsoft Excel and other Office tools for reporting and data analysis
Deliver informal guidance and training to team members as needed
Ensure compliance with company policies and procedures while meeting deadlines

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Admin Svcs Associate

Location

United States , Silver Spring

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 0-2 years of experience in administrative roles or related fields
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
Strong organizational skills with the ability to multitask and prioritize effectively
Excellent communication skills, both verbal and written, with a detail-oriented approach
Reliable attendance and punctuality to meet operational demands
Familiarity with invoice processing, purchase orders, and vendor communication
Ability to troubleshoot basic technical issues and navigate systems confidently

Job Responsibility

Answer and direct incoming calls to the management office, providing accurate information and exceptional customer service
Welcome and assist guests upon arrival, ensuring visitor protocols are followed and maintaining a detail-oriented approach
Review, validate, and process invoices for approval while addressing discrepancies with relevant departments
Prepare and track purchase orders, support contract documentation, and monitor renewal schedules
Communicate effectively with vendors and suppliers to ensure timely order fulfillment and resolve inquiries
Utilize Microsoft Office Suite tools, including Word, Excel, Outlook, and PowerPoint, for day-to-day administrative tasks
Maintain accurate records and files to ensure smooth operations and easy retrieval of documentation
Troubleshoot basic technical issues and navigate various systems and applications with confidence
Coordinate scheduling and support human resources-related administrative functions as needed
Demonstrate attention to detail in office etiquette and contribute positively to team dynamics

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

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Office Svcs Manager

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