Office Support & Property Administration Coordinator Job at Robert Half (Cedar Rapids)

New

Property Coordinator

We are seeking a Property Coordinator to provide administrative support for prop...

Location

United States , Oakland

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous property management, facilities, or administrative support experience preferred
Strong organizational and communication skills
Proficiency in Microsoft Office and property management systems
Ability to work independently and collaboratively
High attention to detail and customer service orientation

Job Responsibility

Coordinate maintenance work orders and vendor scheduling
Maintain tenant files, lease documentation, and property records
Assist with invoicing, purchase orders, and budget tracking
Respond to tenant inquiries and escalate issues as needed
Support property managers with inspections and reporting

New

Office Coordinator

At BCLP, we’ve built our firm on the foundations of thinking differently. Curiou...

Location

United States , New York

Salary:

72000.00 - 85000.00 USD / Year

Bryan Cave Leighton Paisner LLP

Expiration Date

Until further notice

Requirements

Minimum five (5) years of general office experience
Minimum two (2) years Human Resources, Administrative or Recruiting experience preferred
High School Diploma or equivalent
Ability to effectively communicate both verbally and in writing with individuals on all levels, both internally and externally, with diplomacy and tact
Ability to handle highly-confidential personnel and administrative matters with discretion
Ability to work well under deadline pressure while maintaining professional composure
Ability to multitask with efficiency amid frequent distractions and changing work priorities
Ability to work independently and to build confidence and trust when working as part of a group
Must be detailed oriented and demonstrate initiative
Must demonstrate proficiency of Microsoft Word, Excel, PowerPoint & Outlook

Job Responsibility

Performs various administrative tasks for Administration including a broad range of confidential administrative duties, which require initiative and judgment in making independent decisions
Serves as liaison between BCLP offices, building management, vendors, and other GBS departments
Implements general policies and procedures for the efficient and effective day-to-day operations of the office under guidance of the ROA/DOA
Coordinates with General Services, Records and IS to ensure appropriate completion of tasks needing onsite assistance
Assists with new hire and visiting attorney set-ups including office preparation and IT coordination
Provides reception and hospitality support to the office
answering mainline calls, meeting coordination, conference room reservations and catering needs
In partnership with ROA/DOA, manage office maintenance and upkeep
schedule service calls, maintain basic cleanliness in the office, and decorate for holidays/events
Processes invoice and expense reimbursements

What we offer

Annual discretionary bonus

Fulltime

Office Coordinator

The Office Coordinator ensures the smooth, efficient, and professional operation...

Location

United States , Panama City

Salary:

Not provided

Walter P. Moore and Associates

Expiration Date

Until further notice

Requirements

Bachelor's degree diploma or equivalent
Active driver's license
2-3 prior years of experience
Ability to plan, manage, prioritize, coordinate workflow, and successfully execute multiple tasks
Strong computer and office equipment operation skills including competence in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Proven competence in managing all administrative activities and needs of an office environment
Client-service-oriented and a can-do attitude
Excellent written and verbal communication in both English and Spanish
Good time management skills and the ability to prioritize work in a fast-paced environment
Exceptional organizational skills

Job Responsibility

Manage daily office functionality
Oversee office supplies and procurement
Coordinate maintenance and repairs with vendors
Maintain breakroom and office equipment
Maintain public spaces
Assist with building and suite access
Greet visitors and assist staff
Serve as liaison with property management
Assist with travel arrangements for senior staff
Support company events and meetings

Fulltime

Property Coordinator

We are looking for a detail-oriented Property Coordinator to support day-to-day ...

Location

United States , Honolulu

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in property management, property administration, or a related leasing support role
Working knowledge of residential property management practices
exposure to commercial property operations is also valued
Experience assisting with leasing coordination, tenant communication, and property-related administrative processes
Proficiency with Yardi software or similar property management platforms
Strong organizational skills with the ability to manage multiple priorities and maintain accurate records
Clear written and verbal communication skills with a detail-oriented, customer-focused approach
Ability to work independently while collaborating effectively with property teams, vendors, and residents

Job Responsibility

Coordinate daily administrative activities for assigned properties, ensuring records, correspondence, and operational tasks are completed accurately and on time
Support leasing efforts by assisting with inquiries, scheduling appointments, preparing documentation, and helping move prospective tenants through the rental process
Maintain organized tenant, lease, and property files while keeping information current within Yardi and other internal systems
Serve as a point of contact for residents, vendors, and internal teams by responding to routine questions and directing issues to the appropriate parties
Assist with rent-related documentation, lease renewals, notices, and other property management paperwork in accordance with established procedures
Monitor maintenance requests and vendor activity, helping track progress and ensure follow-up is completed in a timely manner
Contribute to smooth operation across residential and commercial properties by supporting reporting, compliance documentation, and general office coordination

What we offer

medical, vision, dental, life and disability insurance
401(k) plan
free online training

Fulltime

Administrative Support Coordinator

The Administrative Support Coordinator provide support for the executive leaders...

Location

United States , Los Angeles

Salary:

20.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of five (5) years of administrative experience
Minimum of two (2) years of work experience providing administrative support to executive leadership
Outstanding communication skills, professional presence, and excellent organization skills
Comfortable working in a fast-paced and changing office environment
Flexible, responsible, dependable, and efficient
Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Professional, articulate, and able to use good independent judgment and discretion
Proven ability to maintain correspondence, discussions, and materials in strictest confidence

Job Responsibility

Inventory, drop shipment, manage janitorial rebillable supplies
enter data into inventory management system
Job costing
access job master files and enter updates to budgeted hours per project
Run Accounts Receivable reports. review invoices and aging reports
assists the Regional Vice President and operations with collections
Schedule and/or reschedule meetings, conferences, and travel to coincide with calendars
deciding venues, menus, and layout/floor plans for events
plan on and off-site meetings, manage catering requests, and prepare meeting material
Negotiate rates and sign contracts for car and airport services, catering, restaurants, etc., related to executive business travel/meetings

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Office Coordinator

We are seeking an Office Coordinator to join a growing property management compa...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous administrative, office coordination, or customer support experience preferred
Strong multitasking and organizational abilities
Excellent written and verbal communication skills
Professional and approachable demeanor
Ability to prioritize tasks and meet deadlines
Strong Microsoft Office and computer skills
Experience in property management or real estate environments is a plus
Ability to work independently and collaboratively within a team setting

Job Responsibility

Support day-to-day office operations and administrative functions
Answer incoming calls, emails, and resident inquiries professionally
Coordinate maintenance requests and vendor scheduling
Assist with lease documentation, filing, and resident communications
Maintain organized electronic and physical records
Support invoicing, billing updates, and basic administrative reporting
Assist leadership with scheduling and office coordination tasks
Perform data entry and document management with a high level of accuracy

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Fulltime

Office Coordinator - Part Time

Office Coordinators handle the routine office work and administrative responsibi...

Location

United States , Bradenton

Salary:

18.00 - 19.00 USD / Hour

Sun Communities

Expiration Date

Until further notice

Requirements

High School Diploma or GED (Required)
2 years in administrative experience (Required)
6 months in previous experience using NetSuite (Preferred)
6 months in property management office experience (Preferred)
Excellent written and verbal communication skills
Strong customer service skills
Excellent problem solving skills
Intermediate computer proficiency
Professional appearance
Must have a valid driver's license

Job Responsibility

Handles routine office work and administrative responsibilities
Assists with planning and coordinating community events and activities
Greets and establishes rapport with guests, current and prospective residents
Fields community comments, suggestions and complaints to the Community Manager
Prepares and distributes resident and community communications
Collects and posts resident security deposits, processing fees, rent, inspection, application or other miscellaneous fees in Yardi
Completes and reconciles community reports
Performs general administrative functions such as answering phones, typing, copying, faxing, and filing
Reviews and codes invoices and statements for Community Manager approval
Schedules clubhouse rentals and processes rental fees

What we offer

401(k) Plan with employer matching contribution
Employee Assistance Program
Identity Theft Insurance
Team Member Perks & Discounts program
Site Rent Discounts for team members who live in our communities
Paid sick leave
Various paid holidays, bereavement time and pay for jury duty

Parttime

Office Coordinator

We are seeking a highly organized and detail-oriented Office Coordinator to supp...

Location

United States , Ocean City

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in office administration, office coordination, or administrative support is required
Background in property management or community association management is strongly preferred
Strong interpersonal and customer service skills with the ability to communicate professionally with homeowners, vendors, and colleagues
Demonstrated ability to stay organized, manage competing tasks, and maintain attention to detail in a busy office environment
Proficiency with standard office systems, recordkeeping, and day-to-day administrative processes
Dependable, self-directed, and capable of handling responsibilities independently with a high level of professionalism
Familiarity with receptionist duties, office supply management, and general back-office support is preferred

Job Responsibility

Oversee the daily opening, readiness, and general upkeep of the office to ensure a professional and efficient work environment
Provide administrative support to property management staff, including preparing documents, managing correspondence, and assisting with routine workflows
Receive, sort, and distribute incoming and outgoing mail, maintaining accurate tracking and records
Organize and maintain office files, records, and documentation to ensure accessibility and accuracy
Manage the distribution of keys to contractors, maintaining detailed logs to ensure accountability and security
Issue and track access fobs for new homeowners, ensuring all records are updated and accurate
Monitor office supply levels, place orders as needed, and maintain an organized inventory of essential materials
Assist with updates to community-facing website content and provide general front-office and back-office support as needed.

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

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Office Support & Property Administration Coordinator

Job Description

Job Responsibility

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