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Office Angels Logo Office Angels · Office Administration

Office Support Coordinator

United Kingdom, Haywards Heath 25000.00 - 27000.00 GBP / Year · Job Posted September 23, 2025
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Job Description

We are seeking a proactive and highly organised Office Support Coordinator to manage front-of-house operations and provide essential administrative support across the business. This is a varied role that requires excellent communication skills, attention to detail, and the ability to manage multiple tasks efficiently.

Job Responsibility

  • Oversees the reception area, ensuring a warm and professional welcome for all visitors
  • Manages incoming calls via the switchboard, handling enquiries efficiently and recording accurate messages
  • Monitors and responds to general enquiries received through the website and shared email inboxes
  • Organises and prioritises all incoming and outgoing mail and packages
  • Maintains the sample room, ensuring stock is clearly labelled and replenished as needed
  • Prepares and dispatches customer sample orders in a timely manner
  • Coordinates meeting schedules, appointments, and travel arrangements for staff
  • Takes accurate minutes during meetings, including those of a confidential nature
  • Supports the Organisation Systems and Administration Director with HR-related tasks, including updating personnel records, tracking absences, and issuing formal employee communications
  • Carries out routine administrative tasks such as data entry, filing, and maintaining organised records
  • Follows health and safety procedures and quality standards, completing ISO documentation as required
  • Maintains strict confidentiality, ensuring sensitive information is shared only with authorised individuals

Requirements

  • Previous experience in a front-of-house or administrative role
  • Excellent organisational and communication skills
  • Proficient in Microsoft Office and comfortable using digital systems
  • Ability to manage sensitive information with discretion
  • A team player with a proactive and flexible approach to work
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