Office Support Coordinator Job at Robert Half (Fallbrook)

Office Support Coordinator

We are seeking a proactive and highly organised Office Support Coordinator to ma...

Location

United Kingdom , Haywards Heath

Salary:

25000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a front-of-house or administrative role
Excellent organisational and communication skills
Proficient in Microsoft Office and comfortable using digital systems
Ability to manage sensitive information with discretion
A team player with a proactive and flexible approach to work

Job Responsibility

Oversees the reception area, ensuring a warm and professional welcome for all visitors
Manages incoming calls via the switchboard, handling enquiries efficiently and recording accurate messages
Monitors and responds to general enquiries received through the website and shared email inboxes
Organises and prioritises all incoming and outgoing mail and packages
Maintains the sample room, ensuring stock is clearly labelled and replenished as needed
Prepares and dispatches customer sample orders in a timely manner
Coordinates meeting schedules, appointments, and travel arrangements for staff
Takes accurate minutes during meetings, including those of a confidential nature
Supports the Organisation Systems and Administration Director with HR-related tasks, including updating personnel records, tracking absences, and issuing formal employee communications
Carries out routine administrative tasks such as data entry, filing, and maintaining organised records

Parttime

Business Support and Office Coordinator

We are seeking an organised and dependable Business Support and Office Coordinat...

Location

United Kingdom , Fareham

Salary:

Not provided

Boskalis

Expiration Date

Until further notice

Requirements

Strong organisational and time-management skills
Ability to prioritise tasks and manage a varied workload
High levels of discretion and confidentiality when handling sensitive information
Confident and professional when working closely with senior stakeholders
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Previous experience in an administrative, business support, or office coordination role

Job Responsibility

Provide day-to-day administrative support to the Managing Director and Senior Management Team
Manage office systems and records and ensure information is kept up to date
Act as a first point of contact for internal and external enquiries
Support the coordination of meetings, company events, and general office activities
Diary management and meeting coordination for senior management
Arrange travel and accommodation as required for senior management
Prepare correspondence, letters, and basic reports
Take meeting minutes and follow up on agreed actions
Oversee the day-to-day operation of the office environment
Coordinate facilities and office services, including maintenance, contractors, cleaning, and supplies

What we offer

25 days holiday plus bank holidays
Generous pension package
Flexible benefit options including private health care and Denplan
Investment into CPD

Fulltime

Office Support & Administrative Coordinator

We’re seeking a detail‑oriented Office Support & Administrative Coordinator to h...

Location

United States , Saratoga Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or office support experience preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and virtual meeting tools
Excellent communication and customer service skills

Job Responsibility

Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom)
Support onsite and offsite events and trainings
Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving
Assist with new‑hire office setup and general administrative tasks
Provide support to Finance, Operations, Estimating, HR, and Equipment departments
Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks
Process simple financial tasks (receipt matching, spreadsheets, invoicing support)
Manage job site postings, weekly project paperwork, safety documentation, and training logistics
Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Support & Administrative Coordinator

We’re seeking a detail‑oriented Office Support & Administrative Coordinator to h...

Location

United States , Saratoga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or office support experience preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and virtual meeting tools
Excellent communication and customer service skills

Job Responsibility

Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom)
Support onsite and offsite events and trainings
Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving
Assist with new‑hire office setup and general administrative tasks
Provide support to Finance, Operations, Estimating, HR, and Equipment departments
Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks
Process simple financial tasks (receipt matching, spreadsheets, invoicing support)
Manage job site postings, weekly project paperwork, safety documentation, and training logistics
Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Coordinator - Engineering Team

The Office Coordinator is responsible for managing office communications and fac...

Location

United States , Captiva

Salary:

20.00 - 25.00 USD / Hour

South Seas

Expiration Date

Until further notice

Requirements

High School Diploma/GED
AND one (1) year of resort operations support experience
OR an equivalent combination of education, training, and experience
Must be proficient in Office 360, and be able to keystroke at 50 wpm, without error

Job Responsibility

Managing office communications and facilitating key departmental tasks and procedures
Oversite of the key departmental administrative responsibilities
Maintain departmental checkbook, accurately recording all expenses and prepare month end reporting
Prepare and submit invoices for all billable work performed by the engineering department
Assist with weekly pay roll reporting
Ordering stock parts and supplies to maintain established par levels
Sourcing custom and one-off parts
Assist procuring proposals and or multiple bids when third party contractors are required for repairs and maintenance
Scheduling of third-party contractors and effectively communicating scheduled work
Maintain and appropriately file all State required inspections, and coordinate schedules of responsible vendors

What we offer

Low-cost Medical, Dental, Vision Plans
Paid Life Insurance
Short- and Long-Term Disability
Paid Time Off & Holidays
401(k) with 100% match up to 4 percent
Commuter and Company-paid Toll Programs
Employee Daily Meal Program

Fulltime

Sr Associate Clinical Supply Chain Support Office

In this vital role, you will serve as Sr Associate, supporting the Design and Se...

Location

India , Hyderabad

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

5+ Years of experience with Bachelors degree or equivalent in logistics, business administration or life science
Typically relevant working experience, preferably in the biotechnology or pharmaceutical industry
Typically relevant working experience in an international and regulated environment
Understanding of fundamentals of logistics/supply chain principles (especially BOM)
Experience in planning
Experience in project management techniques
Advanced experience in MS Office applications (Word, Excel)
Fluency in English, both in oral and written communication
High quality standards with regards to work
Ability to set priorities and timely escalation

Job Responsibility

Serve as Sr Associate, supporting the Design and Setup of the Clinical Supply Chain
Managing master data requests for product materials, Bill of Materials (BOM), and study related attributes in SAP
Creation of the Clinical Artwork requests and facilitating prioritization of outstanding attributes in relation to the request form
Creation and maintenance of Product Specification Files, and Depot Plans
Coordinate and prioritize artwork creation process via initiation and routing of clinical artwork creation request forms
Creates and maintains Product Specification File Study throughout the life cycle of the clinical trial
Creates and maintains third party depot plans and cross docks to support global study footprint
Maintains Metrics for Global Setup lead team
Contributes to monthly Workforce planning cycle

Fulltime

Office Coordinator

At Sierra Pacific Industries, we understand our greatest strength is the people ...

Location

United States , Salt Lake City

Salary:

20.00 - 30.00 USD / Hour

Sierra Pacific Industries

Expiration Date

Until further notice

Requirements

3 years' administrative, customer service, and accounts payable experience
Excellent verbal and written communication skills
Proficient in Microsoft Outlook, Word, and Excel
Dependable, self-motivated, and organized
Professional demeanor with ability to work in a team environment
Ability to adapt to changing priorities and meet deadlines

Job Responsibility

Plan, organize, and coordinate shipping schedules
Communicate timely, professionally, and effectively with customers regarding scheduling and delivery of orders
Handle accounts payable, deposits, and incoming and outgoing mail
Review incoming orders per defined processes and procedures
Work with sales team in respects to order placements
Organize and maintain document files
Manage and maintain marketing material inventory
Manage and maintain office supply inventory for office and showrooms
Provide administrative support to the branch manager

What we offer

Excellent low-cost health benefits
Retirement plan with employer-paid contributions
Paid vacation and 10 holidays
Full Health Benefits Plan (including medical, dental, and vision) with low-cost premiums
401(k) with Company Match
Additional Retirement Contributions
Company-paid Life Insurance

Fulltime

New

Customer Support Coordinator

At Sensient Technologies, we are experts in science, art, and innovation of colo...

Location

United States , East Saint Louis

Salary:

25.00 - 27.00 USD / Hour

Sensient Technologies Corporation

Expiration Date

Until further notice

Requirements

A bachelor's degree is preferred, along with 2-years of customer service experience
Strong communication skills, including ability to capture the detail of a situation and communicate accurately, professionally and completely, verbally and in writing
Ability to multitask while maintaining high degrees of attention to detail, accuracy and poise
Effective personal time management and organization skills
Solid proficiency in JD Edwards (JDE) and experience in a Microsoft Office environment (Word, Excel, Power Point) is desired

Job Responsibility

Be responsible for order administration, processing, follow-up, contract review, problem resolution, and customer requests for multiple business units
Communicate with planners and shipping personnel to ensure on-time deliveries and advise customers of delays if needed. Review production and shipping schedules to determine impact on customers expected deliveries
Perform a variety of customer transactions such as
order entry, processing, follow-up, and contract review
Work with account managers, product managers, sales administrative staff as well as shipping, production and lab to resolve discrepancies/missing information
Resolve routine customer issues and customer requests, communicate with account managers and customer service managers regarding any special situations
Manage multiple priorities and deadlines effectively while maintaining strong attention to detail and organizational skills

What we offer

Excellent compensation, benefit offering, and development opportunities
A thorough and effective training experience during onboarding and beyond

Fulltime

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Office Support Coordinator

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