Office Support Associate Job at Robert Half (Baltimore)

Office Support Associate

We are looking for a dedicated and detail-oriented Office Support Associate to j...

Location

United States , Milwaukee

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Minimum of 1 year of experience in an office support or administrative role
Proficiency in receptionist duties, including managing inbound calls and greeting visitors
Ability to scan and organize documents efficiently, ensuring proper filing and accessibility
Strong clerical skills, including document preparation, data entry, and attention to detail
Excellent communication skills to interact professionally with staff, board members, and external partners
Experience managing purchase orders and coordinating with vendors is preferred
Ability to handle multiple priorities while maintaining accuracy and professionalism
Proficiency in organizational tools and software for effective task management and collaboration

Job Responsibility

Provide daily administrative support to the executive office, including scheduling, document preparation, and communication management
Maintain confidentiality when handling sensitive information related to executive discussions and board activities
Coordinate logistics and materials for board meetings, including minutes, packets, and other necessary documentation
Manage purchase orders, vendor communications, and ordering processes to meet organizational needs
Organize and maintain both electronic and physical filing systems to ensure accessibility and accuracy
Assist in developing and documenting organizational procedures and workflows to streamline operations
Serve as a liaison between the executive office, internal staff, board members, and external partners, ensuring clear communication
Perform reception duties such as answering calls, greeting visitors, and handling inquiries professionally
Support miscellaneous projects and operational tasks as needed, adapting to evolving priorities
Collaborate with team members to meet deadlines and achieve project goals effectively

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Treasury and Repo Trading Support Middle Office Associate

In this role you will be responsible for control and support functions of the op...

Location

United States of America , NEW YORK

Salary:

100000.00 - 120000.00 USD / Year

Crédit Agricole

Expiration Date

Until further notice

Requirements

Educated to degree level standard or equivalent
Degree in finance preferred
Previous experience in Middle Office with Knowledge and exposure to Treasury and Repo products
Ability to work independently with minimal supervision
Fluent in English
Comfortable with learning new applications
Strong understanding of Excel

Job Responsibility

Ensure the integrity of all transactions and positions across multiple trading applications
Perform first level of control by ensuring trades are booked accurately, cash flow balances are correct, triparty and bilateral trades are matched and settled in a timely fashion
Investigate, analyze, and resolve trade breaks
Process funding and repos as required for Trading and Sales
Manage and monitor post trade life cycle events
Manage trades amendments in Front office systems as appropriately requested while confirming the impacts are in line with expectations
Maintain high level of client service for external and internal stakeholders
Contribute to the development of reliable and effective control functions while making certain procedures are updated and are in place to reduce operational risk
Assist in the identification, specification, and user testing of system enhancements
Ensure coverage and support to FO and within the team to undertake day to day tasks with respect to temporary needs, holidays, or illnesses

Fulltime

Associate – Equity Middle Office Support

Within, Operations, Premises & Country COOs (OPC) based in Hong Kong, Capital Ma...

Location

Hong Kong , Hong Kong

Salary:

Not provided

Crédit Agricole

Expiration Date

Until further notice

Requirements

University Degree holder from discipline in Finance, Mathematics or Engineering
Minimum 5-7 years’ experience in Equity Middle Office environment
Comfortable with multi-tasking and able to work independently with minimal supervision.
Strong attention to details and a self-starter who is highly motivated.
Good judgement, alertness and common sense
Good knowledge of financial products and understanding of the operational risks involved in Equity Derivatives, SLB and Structured products like Notes, Accu/Deccu etc
Good analytical, organizational and interpersonal skill
Versatile with PC tools and applications, e.g. MS Office, VBA
Fluency in English.

Job Responsibility

Provide support to Front Office business lines under Global Markets Division during Asian trading hours.
Ensure transactional integrity across trading applications, including 1st level trade checking.
Perform trade modification, cancellation, and/ or trade event processing (ie: early termination, partial termination, unwind) upon trading approval and report profit and loss impact, if any.
Monitoring, calculation and validation of events affecting the life of a structured product, TRS (coupons, Securities transactions, early partial closing, early exercise, maturity, nominal changes, etc.) Equity SLB.
Monitoring and management of the market data repository (equities, indices, proprietary indices, third parties, calendars) with internal or external providers
Monitoring and booking of various corporate actions like dividends and cash flow processing.
Provide an efficient post-trade support by ensuring trade information flows efficiently through deal processing from front office to back-office system and front-office to front office system.
Investigate and follow-up of breaks sent by back office, front office and other internal departments.
Support local business development and volume increase.
Ad hoc participation and support for projects for continuous improvement and optimization of management processes (specifications, user tests, process drafting) in conjunction with project teams, IT teams and management

Fulltime

Sr Associate Clinical Supply Chain Support Office

In this vital role, you will serve as Sr Associate, supporting the Design and Se...

Location

India , Hyderabad

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

5+ Years of experience with Bachelors degree or equivalent in logistics, business administration or life science
Typically relevant working experience, preferably in the biotechnology or pharmaceutical industry
Typically relevant working experience in an international and regulated environment
Understanding of fundamentals of logistics/supply chain principles (especially BOM)
Experience in planning
Experience in project management techniques
Advanced experience in MS Office applications (Word, Excel)
Fluency in English, both in oral and written communication
High quality standards with regards to work
Ability to set priorities and timely escalation

Job Responsibility

Serve as Sr Associate, supporting the Design and Setup of the Clinical Supply Chain
Managing master data requests for product materials, Bill of Materials (BOM), and study related attributes in SAP
Creation of the Clinical Artwork requests and facilitating prioritization of outstanding attributes in relation to the request form
Creation and maintenance of Product Specification Files, and Depot Plans
Coordinate and prioritize artwork creation process via initiation and routing of clinical artwork creation request forms
Creates and maintains Product Specification File Study throughout the life cycle of the clinical trial
Creates and maintains third party depot plans and cross docks to support global study footprint
Maintains Metrics for Global Setup lead team
Contributes to monthly Workforce planning cycle

Fulltime

Sr Associate Clinical Supply Chain Support Office

In this vital role, you will serve as Sr Associate, supporting the Design and Se...

Location

India , Hyderabad

Salary:

Not provided

Amgen

Expiration Date

Until further notice

Requirements

5 Years of experience with Bachelor degree or equivalent in logistics, business administration or life science
Typically relevant working experience, preferably in the biotechnology or pharmaceutical industry
Typically relevant working experience in an international and regulated environment
Understanding of fundamentals of logistics/supply chain principles (especially BOM)
Experience in planning
Experience in project management techniques
Advanced experience in MS Office applications (Word, Excel)
Fluency in English, both in oral and written communication
High quality standards with regards to work
Ability to set priorities and timely escalation

Job Responsibility

Master Data in ERP (SAP)
Initiate clinical label material requests
Requesting Finished Drug Product Materials, Bill of Materials (BOM), Work Breakdown Structure (WBS) elements, Custom Values and ensures timely availability to adhere to overall project timelines
Ensures setup of Study Design Tables
Coordinate and prioritize artwork creation process via initiation and routing of clinical artwork creation request forms, facilitating discussions to resolve issues and following up on outstanding queries
Creates and maintains Product Specification File Study throughout the life cycle of the clinical trial
Creates and maintains third party depot plans and cross docks to support global study footprint
Maintains Metrics for Global Setup lead team
Contributes to monthly Workforce planning cycle

Fulltime

Sales Associate - Business Office Associate

The Sales Associate (SA) contributes and supports the overall sales functions of...

Location

United States , Bellefontaine

Salary:

Not provided

Dewolfe Place

Expiration Date

Until further notice

Requirements

Associates degree preferred
One (1) years’ experience in an administrative sales or customer service role
Must demonstrate an interest in working with a senior population
Engages with guests, residents, and staff in a courteous and friendly manner
Supports organization's goals and values
Balances team and individual responsibilities
Exceptional telephone, administration, and customer service skills
Detail oriented and excellent organizational, time management and follow-through skills
Must demonstrate good judgment, problem solving and decision-making skills

Job Responsibility

Answers inbound sales calls, engaging with prospects/influencers to ascertain full contact information and perform the first level of discovery process
Greets tours, escorts to the Discovery Room while engaging with the prospects/influencers to create a smooth introduction to the Director of Sales
Manages the customer relationship management system including prospect/influencer data to ensure accuracy and completeness
Produces weekly, monthly, and quarterly sales reports in accordance with a schedule of reports or as requested
Assists daily in visiting model apartment(s) and tour path to ensure the community is ready for company, shows well and meets the model apartment standards including sight, sound, and scent
Makes outbound calls to prospects/influencers that demonstrate effective telephone sales skills resulting in the generation of a tour or mutually agreed upon next step
Monitors sales collateral to ensure inventory levels are appropriate, orders sales collateral through the online portal as needed
Organizes, coordinates, and assists in the planning and execution of the sales event calendar
Conducts tours as needed during sales coverage times or when other sales team members are committed to other prospects/influencers
Administers the “UPs” log as the gatekeeper of all new prospects to ensure equitable distribution of leads to the Director of Sales

What we offer

medical
dental
vision
life and disability insurances
paid time off
paid holidays
401(k) plan with company match
Employee Assistance Program
accident insurance policies

Fulltime

Acquisition Support -- Front Office Acquisition and Strategic Support (Lead) – SME

The SME-Level Front Office Acquisition and Strategic Support (Lead) performs a v...

Location

United States , El Segundo

Salary:

125000.00 - 140000.00 USD / Year

Tecolote Research

Expiration Date

Until further notice

Requirements

At least 15 equivalent years of experience performing Acquisition Management and Strategic activities in the government (military and/or civil servant), federally funded research and development center, or profit / non-profit government support / development Contractor arena
Must be able to work independently, as well as with a team, on time-sensitive high-visibility tasks
Knowledge of DoD budgetary principles and procedures
Excellent written and verbal communication skills
Strong analytical skills and problem-solving abilities
Demonstrated knowledge of acquisition management regulations, practices, policies, and procedures associated with Major Defense Acquisition Programs
Active DoD TS/SCI Clearance (required)
US citizenship (required)
Master’s degree (MA/MS) in Management, Business, Economics, Finance, Accounting, Mathematics, Engineering, Technology, Operations Research, or related field is required
Bachelor’s degree required, preferably in math, engineering, or the sciences

Job Responsibility

Provide strategic counsel to the SPD and other Division leaders as required on a range of issues from acquisition strategy, law, policy, financial management, and its implementation to meet strategic objectives
Apply your experience, coupled with strategic and critical thinking skills, to successfully execute the SPD’s acquisition portfolio
Interact with a multidisciplinary DoD technical workforce and defense hardware contractors in the accomplishment of your duties
Providing senior acquisition and execution support to the SPD
Delivering SV integration and launch support to the SPD across the Division
Providing strategic support to the SPD across the Division
Ensuring programmatic support and alignment to the SPD across the Division

What we offer

Health & Welfare
Company Paid
Major Medical Insurance for employees and family members
Dental Insurance for employees and family members
Vision Insurance for employees (employee-paid for family members)
Group Life Insurance
Accidental Death and Dismemberment Insurance
Travel Accident Insurance
Long-Term Disability
Voluntary

Fulltime

BPO Business Support Associate

We are looking for an outgoing Customer service associate to assist our customer...

Location

India , Chennai

Salary:

Not provided

NTT DATA

Expiration Date

Until further notice

Requirements

Minimum of 2+ years’ experience in Chat support
Possesses excellent verbal and written communication skills
Proficient experience using a computer with Windows PC applications
2+ months of experience in a role that required attention to detail, accuracy, and accountability
2+ months of experience in a role that required you to communicate effectively in a professional/office setting
Typing speed of 35 wpm
Ready to work in complete night shifts
Any Graduation with English as a compulsory subject
Ability to sit at a desk/remote for extended periods
Proficient with MS Office suites and leading CRM tools such as Salesforce

Job Responsibility

Providing front-line Customer service to Policyholders, beneficiaries, agents, and internal customers via Chat/email
Ensuring customer satisfaction and strive to meet service standards
Providing Outstanding customer service
Processing and logging incoming chats/emails into the CRM system
Identifying customer needs, Forwarding, and escalating inquiries to relevant individuals and departments
Communicating effectively and professionally with both internal and external customers to resolve questions and issues
Developing and maintaining a solid working knowledge of the insurance industry and of all products, services and processes performed by the team
Collaborating with management or other team members as appropriate to proactively address service issues and concerns
Analyse and clear inquiries of the Team and address it appropriately
Reaching out to various stakeholders for any further inquiry

Fulltime

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Office Support Associate

Job Description

Job Responsibility

Requirements

What we offer

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