Office Support Associate

• Provide daily administrative support to the executive office, including scheduling, document preparation, and communication management
• Maintain confidentiality when handling sensitive information related to executive discussions and board activities
• Coordinate logistics and materials for board meetings, including minutes, packets, and other necessary documentation
• Manage purchase orders, vendor communications, and ordering processes to meet organizational needs
• Organize and maintain both electronic and physical filing systems to ensure accessibility and accuracy
• Assist in developing and documenting organizational procedures and workflows to streamline operations
• Serve as a liaison between the executive office, internal staff, board members, and external partners, ensuring clear communication
• Perform reception duties such as answering calls, greeting visitors, and handling inquiries professionally
• Support miscellaneous projects and operational tasks as needed, adapting to evolving priorities
• Collaborate with team members to meet deadlines and achieve project goals effectively

• Minimum of 1 year of experience in an office support or administrative role
• Proficiency in receptionist duties, including managing inbound calls and greeting visitors
• Ability to scan and organize documents efficiently, ensuring proper filing and accessibility
• Strong clerical skills, including document preparation, data entry, and attention to detail
• Excellent communication skills to interact professionally with staff, board members, and external partners
• Experience managing purchase orders and coordinating with vendors is preferred
• Ability to handle multiple priorities while maintaining accuracy and professionalism
• Proficiency in organizational tools and software for effective task management and collaboration

Experience managing purchase orders and coordinating with vendors is preferred

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan