Office Support Assistant II Job at 22nd Century Technologies

Office Support Assistant II

Job Title: Office Support Assistant II (Switchboard). Duration: 6 Months. Shift ...

Location

United States , McLean

Salary:

Not provided

22nd Century Technologies

Expiration Date

Until further notice

Requirements

Must be High School Graduate
Clerical experience will substitute for the required education on a year for year basis
Employees may be required to maintain valid driver's license and may be required to drive a licensed vehicle

Job Responsibility

Collects, complies, and enters data into agency computer programs
Maintains files, logs, manuals, and other documents
Maintains and tracks data for reporting purposes
Prepares documents for filing, storage, data entry, or other processing
Drafts or prepares correspondence, detailed forms, reports, or other materials using templates
Answers inquire and provide detailed information on office inquires in person, by telephone, or by email
Answers and direct calls to the appropriate staff
Prepares routine daily, monthly, or annual records or reports
Orders office supplies and/or maintains inventory of equipment, furniture, or other items
Distributes incoming mails or other incoming material to office staff or prepares outgoing mail or parcels

Office Support Assistant II

Responsible for admission of all patients entering Western State Hospital. Inter...

Location

Salary:

Not provided

22nd Century Technologies

Expiration Date

Until further notice

Requirements

High School Graduate
Prefer previous experience in a clerical position
Typing, filing, data entry via the computer and good interpersonal skills are preferred

Job Responsibility

Responsible for admission of all patients entering Western State Hospital
Interview patient, complete required documentation for patient record
Data entry is to be performed in the computer as soon as possible after activity occurs
Responsible for assisting the Admitting Physician with the admission process
Types and/or prepare Admission Papers
Requests information from other facilities when indicated
Creates Medical Record to accompany patient to the unit
Other general office duties as needed
Operates a centralized telephone switchboard system
Make announcements and overhead pages

New

Office Assistant II

We are looking for a dependable Office Assistant II to support a Contract record...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior experience in clerical support, office administration, records management, or a similar administrative setting is preferred
Strong organizational skills with close attention to detail and accuracy
Ability to work independently while also contributing effectively in a team environment
Dependable attendance, punctuality, and a consistent work ethic are required
Sound judgment and professionalism when working with confidential documents
Ability to lift approximately 25 to 30 pounds and perform frequent standing, bending, and movement
Comfortable completing repetitive filing, boxing, data entry, and general office support tasks

Job Responsibility

Prepare paper files for long-term storage by reviewing, sorting, and arranging records in a logical order
Pack archived materials into boxes and apply clear identifiers in line with established project guidelines
Place documents and boxed records in assigned storage areas while maintaining an orderly filing system
Handle confidential information with discretion and maintain accuracy throughout all archiving activities
Update tracking logs and support inventory control for stored records and related materials
Move archive boxes as needed and assist with routine physical handling of records throughout the workday
Follow direction from supervisors and adhere to workplace safety expectations during daily tasks
Complete assigned project work within required timelines while coordinating effectively with team members

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan

Fulltime

Office Assistant II

We are looking for a dependable Office Assistant II to support a local governmen...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in administrative support, office coordination, or customer-facing clerical work
Ability to manage filing, archiving, data entry, and general office tasks efficiently
Strong verbal and written communication skills with a customer service approach focused on attention to detail
Demonstrated accuracy and attention to detail when handling records and documentation
Comfort working with sensitive information in a confidential and detail-focused manner
Experience in a healthcare, human services, public sector, or similar service-driven environment is preferred
Reliable attendance, sound organizational skills, and the ability to manage multiple priorities in a busy office setting

Job Responsibility

Maintain organized paper and electronic files to support accurate recordkeeping and easy document retrieval
Provide day-to-day administrative support for program staff, helping coordinate routine office tasks and workflows
Enter, update, and verify information in internal systems with a high degree of accuracy and attention to detail
Greet visitors, answer incoming calls, and respond to general inquiries in a courteous and helpful manner
Prepare, sort, archive, and distribute documents to ensure program materials are complete and accessible
Handle confidential client and program information responsibly while following privacy and security standards
Assist with front-desk and reception coverage to support a positive experience for families, providers, and internal teams

What we offer

medical insurance
vision insurance
dental insurance
life insurance
disability insurance
401(k) plan

Fulltime

Office Assistant II

We are looking for a dependable Office Assistant II to support a records archivi...

Location

United States , Baltimore

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in clerical support, administrative work, records management, or a similar office-based role is preferred
Strong organizational skills with careful attention to detail and accuracy
Ability to manage confidential documents with attention to detail and in a responsible manner
Dependable attendance and consistent punctuality throughout the project assignment
Comfortable working independently as well as collaborating with a team
Ability to lift up to 30 pounds and perform frequent standing, bending, and repetitive filing tasks
Basic office support skills, such as filing, data entry, and administrative assistance, are helpful for success in this role

Job Responsibility

Prepare documents and files for archiving by reviewing, sorting, and arranging materials for storage
Pack records into boxes, apply clear labels, and ensure each item is organized according to established project guidelines
Place archived materials in assigned storage areas and maintain orderly filing systems for easy retrieval
Support record inventory activities by tracking boxed files and updating document organization logs as needed
Handle confidential information with discretion while maintaining a high level of accuracy in daily tasks
Move archive boxes and materials throughout the workspace while following safety expectations and supervisor direction
Work closely with team members to complete project assignments within required deadlines
Provide general office support, including filing, data entry, and related administrative assistance as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Support Specialist II

To provide fair and consistent regulation of insurance producers, adjusters, and...

Location

United States , Cheyenne

Salary:

22.63 - 24.74 USD / Hour

Wyoming Department of Transportation

Expiration Date

Until further notice

Requirements

Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Basic knowledge of computer applications, including Google suite and internet browsers
Ability to communicate clearly and professionally in writing and verbally
Knowledge of state laws and regulations governing insurance licensing
Knowledge of Department policies and practices relative to the licensing of individuals and firms
Knowledge of continuing education requirements
Knowledge of insurance industry terms, general practices, and procedures
Ability to prioritize assigned work and multi-task under pressure with constant interruptions

Job Responsibility

Review and analyze insurance license applications for individuals and corporations through interpretation of insurance statutes, regulations, and Department guidelines to determine eligibility for licensure
Process eligible applications and enter all necessary information into the Department database
Compose and relay correspondence relating to licensing
Process appointments, terminations, letters of clearance, and other miscellaneous licensing requests
Review and process renewal applications and required attachments and disclosures for continued eligibility for licensing, rejecting those that do not meet the required standards
Review continuing education provider and course applicants and renewals submitted for approval
Assist licensees regarding continuing education compliance
Extensive email, telephone, and in-person contact with applicants, licensees, insurance companies, state agencies, and other regulatory departments to provide information on licensing forms, procedures, testing, and education requirements pursuant to state laws and regulations
Participate in licensing team meetings and projects
Act as a resource to provide information or interpretation of specific rules/regulations to Department staff, members of the public, or other government entities

What we offer

Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans

Fulltime

Office Support Specialist II

This position serves as the Licensing Clerk for the Wyoming Gaming Commission. T...

Location

United States , Casper

Salary:

23.50 - 25.14 USD / Hour

Wyoming Game and Fish Department

Expiration Date

Until further notice

Requirements

Associate's Degree (typically in Business)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR 2-4 years of progressive work experience (typically in Business Office Communications)

Job Responsibility

Issue licenses to all individuals required to possess a license to conduct pari-mutuel and gaming activities
Assisting the Wyoming Breeders Award Program administrator in all aspects of the program including registration, movements, qualifications, awarding of points, and monetary distributions to participants
Assisting with various clerical duties for all programs within the purview of the Wyoming Gaming Commission
Managing website/social media
Answering telephones

What we offer

Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA and holidays
Retirement - Pension and 457B plans
Flexible schedules and work-life balance options

Fulltime

Office Support Specialist II

The Wyoming Department of Agriculture seeks to fill an Office Support II for the...

Location

United States , Cheyenne

Salary:

22.63 USD / Hour

Wyoming Game and Fish Department

Expiration Date

Until further notice

Requirements

Associate's Degree (typically in Business, Agriculture, or other closely-related field)
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR 2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Knowledge of applicable computer applications
Knowledge of records processing and maintenance procedures and systems
Knowledge in the preparation of complicated documents
Knowledge and understanding of the agency and each respective division/program

Job Responsibility

Administer licensing programs for the division: Process licenses, permits, and registrations in accordance with State statutes pertaining to division programs
Track/monitor licensees within Wyoming
Reconcile all monies collected for licensing programs
Provide licensing statistics and data to stakeholders for program compliance
Train and assist proctors on policies/procedures regarding licensing programs in Wyoming
Other Administrative Duties: Perform administrative and customer service support for the division
Record official minutes for division meetings and affiliate-assigned boards, including overnight travel when necessary
Process submitted registrations and applications for feed, fertilizer, pesticide products and pesticide applicator licensing
Disseminate requested information to staff and the general public
Sort and distribute mail, answer phones, and log time and leave sheets

What we offer

Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future

Fulltime

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Office Support Assistant II

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