Office Support & Administrative Coordinator Job at Robert Half (Saratoga)

Office Support & Administrative Coordinator

We’re seeking a detail‑oriented Office Support & Administrative Coordinator to h...

Location

United States , Saratoga Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or office support experience preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and virtual meeting tools
Excellent communication and customer service skills

Job Responsibility

Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom)
Support onsite and offsite events and trainings
Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving
Assist with new‑hire office setup and general administrative tasks
Provide support to Finance, Operations, Estimating, HR, and Equipment departments
Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks
Process simple financial tasks (receipt matching, spreadsheets, invoicing support)
Manage job site postings, weekly project paperwork, safety documentation, and training logistics
Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Administrative / Office Support Coordinator

Location

United States , Nicholasville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years in an administrative, office support, or similar role (construction experience is a plus but not required)
Highly organized with strong attention to detail
Self-starter who can manage a wide range of small tasks without constant direction
Strong communication and interpersonal skills
Ability to prioritize and shift between tasks throughout the day
Valid driver’s license (for running errands)

Job Responsibility

Answer and route incoming phone calls in a professional manner
Monitor general email inboxes and respond or direct inquiries appropriately
Maintain a clean, organized, and functional office environment
Handle filing (digital and physical), scanning, and document organization
Run company errands as needed (bank deposits, supply pickups, deliveries, etc.)
Assist project teams with small logistical needs
Coordinate office-related vendor visits (copiers, internet, maintenance, etc.)
Support field staff with miscellaneous requests when they are in the office
Track and maintain office supply inventory
Order and restock supplies (office, breakroom, and basic job-related items)

What we offer

medical
vision
dental
life and disability insurance
enrollment in company 401(k) plan
free online training

Fulltime

Part Time Administrative Bookkeeper / Office Support Coordinator

A wholesale trade company is seeking a part-time Administrative Bookkeeper / Off...

Location

United States , Beverly Hills

Salary:

30.00 - 35.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Minimum Associate degree required
At least 5 years of experience in a corporate environment
Strong proficiency in Outlook, Excel, Microsoft Office Suite, and advanced QuickBooks Desktop
Advanced spreadsheet and reporting skills
Strong organizational, follow-up, and administrative coordination skills
Administrative Experience

Job Responsibility

Prepare customer invoices and maintain accurate billing records
Compile and distribute weekly accounts receivable reports
Follow up with customers regarding outstanding invoices and payment status
Assist with order-related profit analysis and reporting
Support accounts payable processing, including preparation of vendor checks
Perform bank reconciliations and maintain cash flow tracking
Prepare weekly and monthly financial and administrative reports
Assist with monthly profit and loss statements and balance sheet reporting
Process payroll-related documentation, including 941 payroll preparation
Coordinate with the external accountant regarding year-end financial statements

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Parttime

Part Time Outreach & Office Support Coordinator

Our client is seeking an organised, proactive and community-minded individual to...

Location

United Kingdom , Wolverhampton

Salary:

14.10 - 14.60 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Confident communicator
ability to manage varied workload independently
experience in community engagement or outreach
volunteer coordination
event or activity planning
charity, healthcare, housing or support services
customer-focused environments
strong administration and IT skills
excellent organizational abilities
experience of adult safeguarding

Job Responsibility

Providing administrative support within a small team
promoting services and activities across Wolverhampton
attending community events, meetings and networking opportunities
planning and supporting local activity groups and sessions
coordinating volunteers and managing rotas
building relationships with local organisations and partners
updating social media platforms and website content
acting as a positive ambassador within the community

What we offer

Flexible working across four days per week
varied role with mix of office and community-based working
supportive and friendly team environment
opportunity to build meaningful community relationships
chance to see impact of work first-hand

Parttime

Office Support Coordinator

A family-owned distribution company is seeking an Office Support Coordinator to ...

Location

United States , Fallbrook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of office administration, receptionist, or coordinator experience preferred
Strong computer skills, including Microsoft Word, Excel, and Outlook
Excellent customer service and communication abilities
Strong attention to detail and organizational skills

Job Responsibility

Answer and route incoming phone calls
Greet visitors and assist with front office operations
Manage filing, scanning, and electronic recordkeeping
Assist with data entry and report preparation
Coordinate office supply ordering and vendor communication
Support accounting, operations, and customer service teams with administrative tasks
Maintain organized documentation and office procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Vendor Management Associate & Office Administrative Coordinator

Our cliient is looking to fill the role of Vendor Management Associate & Office ...

Location

United States , Tampa

Salary:

70000.00 USD / Year ▼

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Risk Management, or a related field
Minimum 2-3 years of experience in office and vendor management, procurement, third party risk, or a related discipline
Strong understanding of third-party risk management frameworks and information security principles
Requires 3-5 days per week on-site in a fast-paced office environment with regular interaction across all levels of staff
Excellent written and verbal communication skills
ability to present complex risk topics to diverse audiences
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools

Job Responsibility

Support day-to-day administrative operations and office management functions
Manage office supply inventory and coordinate procurement
Facilitate onboarding of new employees
Coordinate with building management, vendors, and service providers
Prepare and distribute correspondence, memos, reports, and presentation materials
Provide administrative and clerical support to the Chief Accounting Officer
Process and track expense reports
Serve as primary point of contact for internal staff and external parties
Support planning, coordination, and execution of corporate events
Perform additional duties as assigned

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

Administrative Support Coordinator

The Administrative Support Coordinator provide support for the executive leaders...

Location

United States , Los Angeles

Salary:

20.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of five (5) years of administrative experience
Minimum of two (2) years of work experience providing administrative support to executive leadership
Outstanding communication skills, professional presence, and excellent organization skills
Comfortable working in a fast-paced and changing office environment
Flexible, responsible, dependable, and efficient
Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Professional, articulate, and able to use good independent judgment and discretion
Proven ability to maintain correspondence, discussions, and materials in strictest confidence

Job Responsibility

Inventory, drop shipment, manage janitorial rebillable supplies
enter data into inventory management system
Job costing
access job master files and enter updates to budgeted hours per project
Run Accounts Receivable reports. review invoices and aging reports
assists the Regional Vice President and operations with collections
Schedule and/or reschedule meetings, conferences, and travel to coincide with calendars
deciding venues, menus, and layout/floor plans for events
plan on and off-site meetings, manage catering requests, and prepare meeting material
Negotiate rates and sign contracts for car and airport services, catering, restaurants, etc., related to executive business travel/meetings

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Office Administrative Coordinator

Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp t...

Location

United States , New York

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

At least 2+ years of prior experience as an administrative assistant or office coordinator
At least 2+ years of prior experience sitting reception/ front desk as well
Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred
Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
Excellent time management skills and attention to detail
Experience with booking travel
Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed
Ability to multi-task while maintaining excellent oral and written communication skills
Dependable and detail oriented with excellent organizational and interpersonal skills
Able to contribute positively as part of a team, helping out with tasks as required

Job Responsibility

Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
Greet and welcome visitors and clients, providing a positive first impression of the firm
notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
Ensure the office is maintained to appropriate standards on a day-to-day basis
Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
post-meeting, ensure the meeting room is cleaned and ready for next meeting
Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
Provide technical support for office equipment and systems
escalate local problems to appropriate support teams

Fulltime

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Office Support & Administrative Coordinator

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