Office Support & Administrative Coordinator Job at Robert Half (Saratoga)

Office Support Coordinator

We are seeking a proactive and highly organised Office Support Coordinator to ma...

Location

United Kingdom , Haywards Heath

Salary:

25000.00 - 27000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a front-of-house or administrative role
Excellent organisational and communication skills
Proficient in Microsoft Office and comfortable using digital systems
Ability to manage sensitive information with discretion
A team player with a proactive and flexible approach to work

Job Responsibility

Oversees the reception area, ensuring a warm and professional welcome for all visitors
Manages incoming calls via the switchboard, handling enquiries efficiently and recording accurate messages
Monitors and responds to general enquiries received through the website and shared email inboxes
Organises and prioritises all incoming and outgoing mail and packages
Maintains the sample room, ensuring stock is clearly labelled and replenished as needed
Prepares and dispatches customer sample orders in a timely manner
Coordinates meeting schedules, appointments, and travel arrangements for staff
Takes accurate minutes during meetings, including those of a confidential nature
Supports the Organisation Systems and Administration Director with HR-related tasks, including updating personnel records, tracking absences, and issuing formal employee communications
Carries out routine administrative tasks such as data entry, filing, and maintaining organised records

Parttime

Administrator and Office Coordinator

We’re looking for someone adaptable and proactive, comfortable taking on a varie...

Location

United Kingdom , Bristol

Salary:

30000.00 GBP / Year

Clue Software

Expiration Date

Until further notice

Requirements

Proven background in office administration or office coordination
Hands-on experience with HR administration, including onboarding and offboarding
Event planning and coordination for internal and external meetings
Recruitment support, including scheduling and candidate communication
Office health & safety understanding and check required
Exceptional organisational and time-management skills
Strong communication and interpersonal abilities
Detail-oriented with a proactive approach to problem-solving
Ability to manage multiple priorities in a fast-paced environment

Job Responsibility

First point of contact for Clue, in the office and via the phone
Manage building access, alarms, CCTV, and fob/keycard systems
Liaise with service providers (cleaners, building facilities management, fire risk assessment, PAT testing)
Ensure office cleanliness and maintenance
Monitor and replenish office supplies
Oversee deliveries and post distribution
Amazon account purchases for teams across Clue
Conduct regular office checks aligned with ISO standards
Provide end-to-end HR admin support: onboarding, offboarding, policy updates, and employee gifts
Act as HiBob super user for HRIS management

Fulltime

Sales Support & Office Coordinator

Join our growing DC office as the Administrative Assistant of Sales; the heartbe...

Location

United States , Arlington

Salary:

Not provided

KnowBe4

Expiration Date

Until further notice

Requirements

1-3 years of administrative or support experience, preferably in a sales environment or fast-paced office
Naturally personable and professional
Self-directed and adaptable
Excellent communicator with polished verbal and written skills
Organized multitasker
Technical proficiency with Google Workspace (Gmail, Google Docs, Calendar), Microsoft Office (Word, Excel), and general comfort navigating technology
Culture-minded approach

Job Responsibility

Executive Support: Manage travel arrangements and accommodations for sales leadership, coordinate calendars, provide secretarial support
Meeting Coordination: Organize and schedule meetings, attend sessions to capture detailed notes and action items, ensure follow-through
Culture Champion: Plan and execute office events, attend global culture meetings, keep employees connected to company-wide activities
Office Management: Oversee daily office operations including coordinating catered meals, managing shipping logistics, maintaining office supplies
Hospitality & Reception: Greet and assist all office visitors
New Hire Welcome: Be the friendly first point of contact for new employees on their first day
Workplace Steward: Keep the office well-stocked, manage coffee station, coordinate with vendors
Internal Communication: Stay attuned to what's happening in the office, listen for employee needs and feedback, communicate insights to leadership

What we offer

Company-wide bonuses based on monthly sales targets
Employee referral bonuses
Adoption assistance
Tuition reimbursement
Certification reimbursement
Certification completion bonuses
Modern, high-tech, and fun work environment
Professional development opportunities

Fulltime

Marketing & Office Support Administrator

Join our clients Team as a Marketing & Office Support Administrator! Our client ...

Location

United Kingdom , Ashford, Kent

Salary:

32000.00 - 35000.00 GBP / Year

Office Angels

Expiration Date

Until further notice

Requirements

Previous experience in a marketing and operational role
Experience with digital marketing tools (e.g., social media platforms, Mailchimp)
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and familiar with CRM systems
Familiarity with website management and content creation
Knowledge of sales reporting and performance tracking

Job Responsibility

Support the creation, scheduling, and distribution of marketing materials (e.g. brochures, newsletters, digital campaigns)
Assist in managing the company's website and social media accounts, ensuring engaging and up-to-date content
Help coordinate events, exhibitions, and promotional activities
Conduct market research and competitor analysis to inform marketing strategies
Monitor and track the sales/marketing budget, reporting on expenditure
Assist the sales team with lead management and appointment scheduling
Compile reports on quotes sent, orders received, and job profitability
Support the development of sales and marketing strategies through data collection and analysis
Collaborate with finance and operations teams to ensure a smooth handover of completed jobs for invoicing
Handle incoming customer inquiries via phone and email with prompt and professional responses

What we offer

Career growth and professional development opportunities
A fun, friendly, and supportive office environment within a family-run business
25 days holiday plus bank holidays
Private medical insurance
Regular team events and a fantastic company culture
A dog in the office

Fulltime

Office Coordinator

Join our team and help shape the future of real estate software! We are a leadin...

Location

United Kingdom , London

Salary:

22.00 - 24.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Organised
Detail-oriented
Experience in office coordination
Administrative support skills
Health & Safety knowledge
Office management experience

Job Responsibility

Manage incoming mail and deliveries
Coordinate office activities and ensure smooth operations
Assist with regional workplace events and budget management
Provide PA support to the regional General Manager
Handle Health & Safety responsibilities
Oversee smooth day-to-day running of the London office
Manage office supplies, snacks, passes, desks, and facilities
Provide admin support to the wider team
Help with onboarding and office communications

What we offer

Christmas and Boxing Day off
Gifted days off from 29th-31st December
Relaxed dress code
Temp-to-perm opportunity
Flexible 1-hour lunch break

Parttime

Part-time Office Coordinator

We are seeking a reliable and well-organized Part-Time Office Coordinator to sup...

Location

Salary:

Not provided

Conductor

Expiration Date

Until further notice

Requirements

Strong organizational and multitasking skills
Friendly and professional communication style
Proactive, reliable, and detail-oriented
Comfortable handling basic financial processes (expenses, invoices, etc)
Proficiency with MS Office or Google Workspace tools
Previous administrative, reception, or office coordination experience preferred
Must come into the office 5 days a week from 9 am to 1 pm, Monday through Friday
Must be at least B2 level proficiency in German

Job Responsibility

Process incoming and outgoing mail and packages
Organize and maintain the office environment as needed
Welcome and assist visitors in a professional and friendly manner
Provide general administrative assistance to employees and management
Support onboarding and offboarding processes (e.g., coordinating equipment, access, and workspace setup)
Coordinate benefits-related tasks (e.g., memberships, wellness perks)
Assist with HR-related activities and documentation as needed
Administer employee car leasing programs, ensuring proper documentation and compliance
Coordinate with service providers and manage small office needs (e.g., catering, supplies)
Support TÜV compliance tasks and other office requirements

What we offer

A flexible part-time role with varied responsibilities
A supportive and collaborative team culture
Opportunities to gain experience in office operations, HR processes, and event coordination

Parttime

Office Coordinator - Specialty Wound Care

Responsible for the overall office operations, provides receptionist duties, and...

Location

United States , Texarkana

Salary:

Not provided

CHRISTUS Health

Expiration Date

Until further notice

Requirements

High School Diploma

Job Responsibility

Performs general clerical duties and supports the operations of the department
Coordinates and maintains progress of specific projects as assigned
Coordinates and prepares for meetings
to include preparation of material, presentations and meeting minutes
Maintains up to date logs pertaining to department requirements and/or committee lists
Supports the front office and greets all incoming visitors to the department

Parttime

Facilities and Office Administrator

Join us as our Facilities and Office Administrator, where you'll play a vital ro...

Location

United Kingdom , London

Salary:

17.50 - 19.50 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

Strong administrative and organisational skills: You thrive in a busy environment and keep everything running smoothly
A friendly, professional front-of-house manner: Your welcoming attitude makes everyone feel at home
Confidence managing suppliers and service providers: You can effectively communicate and negotiate with external partners
IT literacy: You're comfortable liaising with tech support and solving basic IT issues
Experience in office or facilities administration (desirable): Previous experience is a plus, but your enthusiasm and willingness to learn are what truly matter

Job Responsibility

Cover front-of-house reception duties, handling calls, post, supplies, travel bookings, and general office coordination
Manage relationships with third-party service providers and contracts for office facilities and utilities
Act as the key liaison with our external IT support provider
Support new starter inductions and health & safety training
Coordinate office maintenance and handle basic troubleshooting tasks
Provide general admin support to the Head of People and Director of Finance & Resources

What we offer

Work from home Mondays and Fridays
In-office Tuesday-Thursday

Fulltime

Office Support & Administrative Coordinator

Robert Half

Location:
United States , Saratoga

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:
February 20, 2026

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Robert Half

Location:United States , Saratoga

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Salary:

Job Description:

Job Responsibility:

Requirements:

Additional Information:

Job Posted:February 20, 2026

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