Office Support & Administrative Coordinator Job at Robert Half (Saratoga Springs)

Office Support & Administrative Coordinator

We’re seeking a detail‑oriented Office Support & Administrative Coordinator to h...

Location

United States , Saratoga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Prior administrative or office support experience preferred
Strong organizational and multitasking skills
Proficiency with Microsoft Office and virtual meeting tools
Excellent communication and customer service skills

Job Responsibility

Coordinate meetings, schedules, and prep materials (Outlook, Teams, Zoom)
Support onsite and offsite events and trainings
Maintain office organization, supplies, mail, phones, visitors, and shipping/receiving
Assist with new‑hire office setup and general administrative tasks
Provide support to Finance, Operations, Estimating, HR, and Equipment departments
Help with applicant routing, interview scheduling, onboarding coordination, and benefits admin tasks
Process simple financial tasks (receipt matching, spreadsheets, invoicing support)
Manage job site postings, weekly project paperwork, safety documentation, and training logistics
Assist with equipment records, DMV paperwork, registrations, insurance renewals, and weekly reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Office Support Coordinator

A family-owned distribution company is seeking an Office Support Coordinator to ...

Location

United States , Fallbrook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of office administration, receptionist, or coordinator experience preferred
Strong computer skills, including Microsoft Word, Excel, and Outlook
Excellent customer service and communication abilities
Strong attention to detail and organizational skills

Job Responsibility

Answer and route incoming phone calls
Greet visitors and assist with front office operations
Manage filing, scanning, and electronic recordkeeping
Assist with data entry and report preparation
Coordinate office supply ordering and vendor communication
Support accounting, operations, and customer service teams with administrative tasks
Maintain organized documentation and office procedures

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Fulltime

Vendor Management Associate & Office Administrative Coordinator

Our cliient is looking to fill the role of Vendor Management Associate & Office ...

Location

United States , Tampa

Salary:

70000.00 USD / Year ▼

Solomon Page

Expiration Date

Until further notice

Requirements

Bachelor's degree in Business Administration, Risk Management, or a related field
Minimum 2-3 years of experience in office and vendor management, procurement, third party risk, or a related discipline
Strong understanding of third-party risk management frameworks and information security principles
Requires 3-5 days per week on-site in a fast-paced office environment with regular interaction across all levels of staff
Excellent written and verbal communication skills
ability to present complex risk topics to diverse audiences
Highly organized with exceptional attention to detail and the ability to manage multiple priorities simultaneously
Proficient with Microsoft Office (Word, Excel, PowerPoint) and vendor risk management tools

Job Responsibility

Support day-to-day administrative operations and office management functions
Manage office supply inventory and coordinate procurement
Facilitate onboarding of new employees
Coordinate with building management, vendors, and service providers
Prepare and distribute correspondence, memos, reports, and presentation materials
Provide administrative and clerical support to the Chief Accounting Officer
Process and track expense reports
Serve as primary point of contact for internal staff and external parties
Support planning, coordination, and execution of corporate events
Perform additional duties as assigned

What we offer

medical
dental
401(k)
direct deposit
commuter benefits

Fulltime

Administrative Support Coordinator

The Administrative Support Coordinator provide support for the executive leaders...

Location

United States , Los Angeles

Salary:

20.00 USD / Hour

Allied Universal®

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Minimum of five (5) years of administrative experience
Minimum of two (2) years of work experience providing administrative support to executive leadership
Outstanding communication skills, professional presence, and excellent organization skills
Comfortable working in a fast-paced and changing office environment
Flexible, responsible, dependable, and efficient
Energetic and focused personality with a demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Professional, articulate, and able to use good independent judgment and discretion
Proven ability to maintain correspondence, discussions, and materials in strictest confidence

Job Responsibility

Inventory, drop shipment, manage janitorial rebillable supplies
enter data into inventory management system
Job costing
access job master files and enter updates to budgeted hours per project
Run Accounts Receivable reports. review invoices and aging reports
assists the Regional Vice President and operations with collections
Schedule and/or reschedule meetings, conferences, and travel to coincide with calendars
deciding venues, menus, and layout/floor plans for events
plan on and off-site meetings, manage catering requests, and prepare meeting material
Negotiate rates and sign contracts for car and airport services, catering, restaurants, etc., related to executive business travel/meetings

What we offer

Medical, dental, vision, basic life, AD&D, and disability insurance
Enrollment in our company's 401(k)plan, subject to eligibility requirements
Eight paid holidays annually, five sick days, and four personal days
Vacation time offered at an accrual rate of 3.08 hours biweekly

Fulltime

Office Administrative Coordinator

Financial Advisory firm located in Midtown Manhattan is looking to hire a Temp t...

Location

United States , New York

Salary:

65000.00 - 85000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

At least 2+ years of prior experience as an administrative assistant or office coordinator
At least 2+ years of prior experience sitting reception/ front desk as well
Experience working in a fast-paced corporate environment supporting senior executives, professional services preferred
Ability to exercise sound judgment and discretion in dealing with highly confidential/sensitive business matters
Excellent time management skills and attention to detail
Experience with booking travel
Strong computer aptitude with knowledge of Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn new technology as needed
Ability to multi-task while maintaining excellent oral and written communication skills
Dependable and detail oriented with excellent organizational and interpersonal skills
Able to contribute positively as part of a team, helping out with tasks as required

Job Responsibility

Provide administrative support to several employees at the New York office, including but not limited to travel arrangements, phone coverage, meeting coordination and calendar management and maintenance
Greet and welcome visitors and clients, providing a positive first impression of the firm
notify the appropriate person of any visitor arrivals and/or escort them to specific destinations if required
Ensure the office is maintained to appropriate standards on a day-to-day basis
Field internal and external general office inquiries and manage all incoming calls, directing them to the appropriate person
Manage the booking of meeting rooms and ensure they are prepared and set up accordingly (including the ordering and setup of any catering) for meetings in advance of start time
post-meeting, ensure the meeting room is cleaned and ready for next meeting
Work with office services team to coordinate all facilities related work including office maintenance, improvements and problem resolutions
Provide technical support for office equipment and systems
escalate local problems to appropriate support teams

Fulltime

Administrative Office Coordinator

BVK is seeking a reliable, organized, and personable Administrative Office Coord...

Location

United States , Milwaukee

Salary:

Not provided

bvk

Expiration Date

Until further notice

Requirements

2+ years of experience in an office coordination, receptionist, or similar administrative role
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with the ability to quickly learn new tools and systems
Strong written and verbal communication skills, with the ability to interact professionally with clients, vendors, and team members
Professional demeanor with a polished presence appropriate for a client-facing environment
Reliable, punctual, and comfortable working on-site five days per week

Job Responsibility

Manage phone coverage and provide front desk support as needed, including assisting visitors and handling general inquiries
Prepare correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook)
Coordinate mail distribution and perform clerical and administrative tasks with accuracy and discretion
Provide day-to-day administrative support to senior leaders while supporting broader team needs, including calendar coordination, meeting preparation, and logistical support
Support Human Resources and administrative functions with document organization, light data entry, and internal communications
Serve as the first point of contact for visitors, clients, and deliveries, delivering a welcoming and professional experience while maintaining a polished reception area
Oversee conference room scheduling and prepare meeting spaces for clients and internal meetings
Coordinate with building management, vendors, and service providers for facilities-related needs
Support kitchen operations, including organization, supply, and snack restocking, and overall upkeep
Manage daily office opening and closing routines

Fulltime

Administrative Support Coordinator

A manufacturing located in Hoffman Estates is looking for a temporary-to-hire Ad...

Location

United States , Hoffman Estates

Salary:

48000.00 - 60000.00 USD / Year

Beacon Hill

Expiration Date

Until further notice

Requirements

3+ years of customer service/administrative experience in a corporate setting
High School Degree or GED
Microsoft Office Suite proficiency (i.e., Outlook, Word, Excel, PowerPoint)
Good verbal and written communication skills
Effective organizational and time management skills
detail oriented and able to multi-task
Excellent customer service skills
strong service orientation to clients, employees, and other stakeholders
Good basic knowledge of standard telephone systems and other equipment (e.g., copiers, mail machines, desk computers)
Exhibits a team oriented, collaborative approach to all work

Job Responsibility

Answer, and/or route calls and emails from the main phone and inboxes
Welcome visitors, maintain reception security, perform varied clerical and office services duties to help keep company running smoothly
Office services duties include mail handling, weekly supply inventory maintenance, ordering and restocking of café and office supplies, and efficient and timely order fulfillment for online orders
Supports All Staff and large team meetings and events by ensuring training/conference room configuration is appropriate, ordering and setting up refreshments as needed and assisting event planner
reset space post meeting
Generates and presents monthly workload volume reports to monitor performance, understand opportunities for workflow management and advises departments of communicating recommended enhancements
Determines the most cost effective, appropriate freight/mail method for outgoing mail and shipments, and executes accordingly
coordinates pick-up and delivery of express/overnight mail services (e.g., UPS, FedEx)
Filing digital expense reports as directed and preparing reports for review and processing
Supports HR in the onboarding of new employees, as requested, via setup of new employee desks/work areas

Fulltime

Administrative Support Coordinator

Administrative Support Coordinator Per Diem - Radiology. Provides a wide variety...

Location

United States , Tucson

Salary:

Not provided

Tucson Medical Center

Expiration Date

Until further notice

Requirements

Associate's degree or equivalent from two-year College or technical school
or an equivalent combination of relevant education and experience
One (1) year of scheduling or medical office experience, preferably in an acute care setting
Knowledge of scheduling systems, medical terminology, creating databases and tracking costs and materials by patient (department dependent)
Knowledge of inventory and pricing best practices
Skill in organizing office workflow and managing informational databases
Skill in ordering supplies and maintaining inventories
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to complete routine reports and correspondence
ability to listen and accurately interpret others’ communication or instructions to take appropriate action

Job Responsibility

Provides a wide variety of skilled administrative support to establish and maintain documents, daily functions of assigned area, develops reports and processes to ensure procedures are followed
Schedules exams, coordinates physicians, patient rooms, hemostasis/recovery, etc
Depending on department, may track implantables per patient (legal requirement) and/or utilization statistics and forwards them to Director (to aid in evaluating cost per case and vendor compliance)
Enters accurate admission, visits, and supplies usage data into computer
enters corrections, updates or revisions of copy on tape, card, disk or other storage material
Operates word processing equipment to store, edit, format, print and revise letters, memos, statistical tables, reports, forms, labels and other printed material
Operates in basic spreadsheet environment to maintain records
Operates a personal computer, calculator, FAX machine, copy machine or related office machinery in performing assigned duties
Conducts volume analysis for product lines
Schedules appointments on Encompass or Cadence scheduling system

Parttime

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Office Support & Administrative Coordinator

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