Office Support & Administration Job at Alfa Laval (Rotterdam)

Job Description

You are the connecting force in our Rotterdam office - keeping the financial administration accurate and the day-to-day operations running smoothly. You'll work closely with the Financial Controller and the Project Manager, switching naturally between an accounts payable run in the morning and arranging a transport in the afternoon.

Job Responsibility

Process accounts receivable and accounts payable, prepare memos and bank payments, and support the Financial Controller during month-end closing and financial controls
Manage the purchasing administration, maintain contact with suppliers, and coordinate purchasing and transports together with the Project Manager
Take care of facility matters—orders, post, transport, maintenance and office supplies—and ensure a pleasant, well-organised working environment
Maintain contact with the landlord, IT supplier and other service providers
Set up and maintain office files, records and registrations, and prepare communications, memos, reports and meeting minutes
Co-ordinate meetings, training programs, conferences and hospitality arrangements in collaboration with the respective departments
Support the onboarding of new colleagues—workspace, keys, materials—and signal where administrative or office processes can be improved

Requirements

MBO+/HBO working and thinking level in administration, finance or business operations
Experience with financial administration and an accounting system
Strong command of the English language
A hands-on, proactive mentality with a strong sense of structure
The ability to work independently while staying approachable and communicative

What we offer

A one-year contract for 24 hours per week
24 vacation days as well as 13 ADV days for a fulltime position
A company fitness plan where you can get a discount in over 3,000 sporting venues in the Netherlands
Flexible working hours, as well as the possibility to work from home
An international working environment within a 140-year-old company that still operates with a start-up mindset

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