Office / Studio Coordinator

• Keep the studio running smoothly - managing supplies, equipment, budgets, and vendor relationships
• Schedule meetings, manage calendars, and coordinate travel for the team
• Maintain office policies and make sure everyone's on the same page for how we work
• Be the friendly, professional first point of contact for visitors, clients, and suppliers
• Act as the 24-hour emergency contact for facilities or security issues
• Look for ways to improve processes so the studio works smarter, not harder
• Oversee all building systems - making sure everything's functional, safe, and looking its best
• Coordinate with cleaning services to maintain a spotless, welcoming studio
• Manage contractors for repairs, upgrades, and emergencies
• Plan and deliver maintenance schedules, space planning, and refurbishments
• Drive sustainability initiatives to reduce waste and energy use
• Be the go-to person for all H&S matters, from risk assessments to policy updates
• Organise regular safety training, fire drills, and first aid provision
• Keep compliance documents up-to-date and audit-ready
• Lead and mentor the admin team, ensuring tasks are delegated effectively and deadlines are met
• Hold regular catch-ups, training sessions, and performance reviews
• Foster a positive, can-do culture within the team
• Assist with recruitment, from posting jobs to onboarding new hires
• Maintain accurate, confidential employee records
• Support day-to-day HR queries and step in for the HR Manager when needed

• Experience in office or studio coordination/management, ideally in a creative environment
• Solid facilities management knowledge (both hard and soft services)
• Health & Safety expertise, including policy management and training
• Team leadership experience with the ability to build strong relationships
• Bonus points for HR experience or ISO auditing knowledge
• Flexibility to be the on-call contact in rare out-of-hours situations

HR experience or ISO auditing knowledge

• Permanent role in a supportive, ambitious team
• Real opportunities to grow your skills and responsibilities
• A creative environment that thrives on ideas, collaboration, and coffee