Office Specialist Job at Baptist Health (Florida) (Jacksonville)

Accounting Office Support Specialist

We are looking for a detail-oriented professional to provide essential administr...

Location

United States , Syracuse

Salary:

22.00 USD / Hour

Dermody, Burke & Brown, CPAs, LLC

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience in a professional office environment, preferably in an accounting or tax firm
Proficiency in Microsoft Word, Excel, Outlook, and Adobe Suite
Strong organizational skills with the ability to manage multiple priorities and deadlines
Demonstrated ability to quickly learn and adapt to new software and systems
High attention to detail and accuracy, especially in handling confidential financial documents
Strong problem-solving abilities and initiative in a team-oriented environment
Excellent written, verbal, and interpersonal communication skills

Job Responsibility

Prepare, review, and monitor weekly, monthly, and quarterly financial and operational reports
Manage the preparation, release, and tracking of client communications
Process 1099s, tax returns, extensions, and government notices with accuracy and timeliness
Provide administrative support to accountants, staff, and firm leadership
Organize and maintain incoming/outgoing mail, deliveries, and secure document handling
Assist with scheduling, meeting setup, and client-facing preparation
Support firm operations through various assigned projects and general office responsibilities

What we offer

Flexible scheduling options in the off-season

Fulltime

Office Specialist

Performs basic clerical tasks. Operates standard office equipment. May require c...

Location

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Performs basic clerical tasks
Operates standard office equipment
May require computer and data entry skills

Admin & Office Specialist

As a Admin & Office Specialist with LHH, you will ensure seamless office operati...

Location

Poland , Lodz; Warszawa

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

1-2 years of experience in an administrative / office manager role
Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams
Detail-oriented with strong organizational and time management skills, capable of prioritizing and managing multiple tasks simultaneously
Proficiency in Office Suite (Excel, PowerPoint, Word)
Experience in Salesforce or other CRM platforms is a plus
Fully fluent in Polish and good command of English to collaborate with the international team

Job Responsibility

Preparing LD & CTM materials for onsite projects
Ordering materials and managing supply levels
Cooperation with and ordering from printing companies
Distribution of materials
Ensuring smooth day-to-day office operations
Assisting in process improvements and workflow optimization
Technical support, IT troubleshooting & ticketing
Translations
Document formatting
Handling incoming and outgoing mail, including document circulation and archiving

What we offer

Growth opportunities within a HR Solutions global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more

Parttime

Business Office Specialist

Responsible for performance of various clerical and billing duties including but...

Location

United States , Washington

Salary:

19.00 - 22.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions
Working knowledge of office practices and procedures
Strong computer/data entry and software skills

Job Responsibility

Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes
Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications
Maintains tracking system for physicians' orders to maintain compliance in the billing processes
Notifies Director of Operations or designee as needed when documentation is delinquent from staff
Copies and distributes completed admission and patient information and all signed orders to appropriate staff
Responsible for pulling medical records and printing claims for billing review each billing cycle
Assists with checking of billing frequencies and orders every billing period
Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets
Assembles new admission charts to import to EMR
Maintains security of patient records in locked files

Fulltime

Back Office Specialist

To reinforce our Back Office team, we are looking for a new team member to join ...

Location

Belgium , Brussels

Salary:

38000.00 - 45000.00 EUR / Year

iBanFirst

Expiration Date

Until further notice

Requirements

ideally 2+ years of experience in a similar field
Able to work in the Brussels office on a regular basis
Fluent in English
Tenacious with a strong work ethic
Thrive in a fast paced environment
Good communication skills and a strong eye for details
Reliable with excellent communication skills
Strong data drive

Job Responsibility

Payment processing : execute and validate domestic cross-border payments (SWIFT, SEPA, TARGET2, FPS, etc.) within SLAs and in line with client instructions
FX Settlement : Monitor and settle FX trades with our liquidity providers
Cash Reconciliation : Perform daily controls to guarantee iBanFirst' clients funds are properly accounted for
Be a key player in guaranteeing safeguarding of our client funds, ensuring full compliance with regulatory requirements
Handle payment troubleshooting by communicating with partners via SWIFT and other channels
Support the Front Office and provide operational expertise on payment issues
Closely work with Finance, Compliance, Technical departments and banking partners
Drive operational excellence by combining hands-on production support with strategic project ownership
Lead automation projects to streamline workflows and reduce manual workload
Leverage data analytics to improve monitoring, strengthen controls, and optimize process efficiency

What we offer

meal vouchers
eco-vouchers
group health insurance
pension plan
phone subscription
monthly allowance
public transport
gym pass
Various missions and projects in an innovative and thriving industry (fintech)
Fast learning environment and possibility to take responsibilities

Fulltime

Office Specialist

Ready to bring your organizational skills and administrative expertise to suppor...

Location

United States , Oceanside

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma required
associate or bachelor’s degree preferred
1–3 years of administrative experience in a professional office environment
Proficiency in Microsoft Office Suite and general office equipment
Strong time management and multitasking skills
Excellent written and verbal communication abilities
Highly organized and detail-oriented with a proactive attitude

Job Responsibility

Perform a variety of administrative tasks, including data entry, correspondence, and filing
Maintain office supplies and coordinate orders as needed
Assist with scheduling, meetings, and managing staff calendars
Prepare reports, spreadsheets, and presentations for management review
Act as a liaison between departments to streamline office communication and processes
Handle incoming and outgoing mail and manage document filing systems
Provide exceptional support to both internal teams and external customers

What we offer

medical
vision
dental
life and disability insurance
eligibility to enroll in company 401(k) plan

Fulltime

Reception & Office Support Specialist

Our client is seeking a dynamic Reception & Office Support Specialist to be the ...

Location

United Kingdom , London

Salary:

14.00 GBP / Hour

Office Angels

Expiration Date

Until further notice

Requirements

cheerful, proactive individual with excellent communication skills
strong organisational abilities and a keen eye for detail
experience in office support, reception, or administrative roles is a plus
team player who can juggle multiple tasks with a smile

Job Responsibility

Greet and assist visitors, clients, and team members with a warm, professional smile
manage incoming calls and direct inquiries to the right staff members
coordinate visitor access and uphold security protocols
handle incoming and outgoing mail, deliveries, and courier services
collaborate with the Office Manager to maintain a clean, safe, and efficient office environment
identify and implement improvements to enhance office processes
negotiate with suppliers for the best deals on office supplies and services
oversee cleaning and security teams to ensure high standards are met
prepare and set up meeting rooms, ensuring they are equipped with necessary technology and refreshments
assist in scheduling and organising internal meetings and events for seamless logistics

What we offer

Be part of a vibrant and supportive team where your contributions matter
enjoy opportunities for professional growth and development
work in a friendly environment that values collaboration and innovation

Fulltime

Examinations Office Specialist

We are looking for a new colleague to join our Examinations Office Team in Iserl...

Location

Germany , Iserlohn

Salary:

Not provided

GUS Germany GmbH

Expiration Date

Until further notice

Requirements

Excellent organizational skills
Strong conflict resolution skills
Excellent written and spoken language skills in German and English
Ability to work in a fast-paced environment
Ability to work effectively in a multicultural environment
A high degree of initiative, organizational skills, teamwork, reliability, commitment, loyalty, and flexibility
Completed vocational training or university degree or relevant practical experience in customer-oriented administration in higher education

Job Responsibility

Plan, coordinate, implement, and follow up examination phases
Administer examination results using the IT-supported application program
Create & issue certificates, certificates of achievement, objections and de-registration notices
Check and process applications
Advise, support, and assist students and lecturers in all areas of the examination system and process with support issues & questions
Recognition of achievements for lateral entrants
Administer Bachelor and Master processes (registration, submission of topics, submission of theses and project monitoring) as well as admission examinations
Other related duties

What we offer

30 days of vacation /5 working days per week
After successfully passing the probationary period, we offer subsidies for employees’ well-being through our health budget with preventive and aftercare services
Various online language courses and opportunities to participate in online collaboration courses
Numerous campus events from the fields of art, culture, business and science
Opportunity to develop and implement new ideas and concept

Fulltime

Office Specialist

Baptist Health (Florida)

Location:
United States , Jacksonville

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
January 06, 2026

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Location:United States , Jacksonville

Category:Office Administration

Contract Type:Not provided

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Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:January 06, 2026

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