Office Specialist Job at Robert Half (Minneapolis)

Job Description

We are looking for an organized Office Specialist to support administrative operations for behavioral health programs. This long-term contract position is ideal for someone who brings strong clerical judgment, confidence with digital tools, and a service-minded approach to daily coordination. The role will handle a wide range of office support activities, from scheduling and documentation to data management and follow-up tasks, while contributing to a busy, collaborative environment. This role is remote but does require individuals to be local to Minnesota for occasional onsite meetings.

Job Responsibility

Coordinate calendars, arrange meetings, and support day-to-day scheduling needs for teams and programs
Compile, review, and organize information from internal databases and other sources to maintain accurate records
Enter and update data in tracking systems with a high level of accuracy and attention to detail
Prepare meeting notes, distribute documentation, and help ensure follow-up items are addressed in a timely manner
Monitor incoming requests from external parties and initiate appropriate next steps based on established procedures
Create reports, summaries, and routine documents using Microsoft Office applications and related systems
Provide general office assistance, including reception-related support and clear communication by phone, email, and Teams
Manage multiple administrative tasks independently while keeping pace with deadlines in a fast-moving team setting

Requirements

At least two years of experience in clerical, office support, or administrative assistant work
Strong working knowledge of Microsoft Outlook, Word, Excel, and Teams
Experience using database platforms or other computer-based information systems
Clear written and verbal communication skills with a strong customer service mindset
Ability to organize priorities, work independently, and complete assignments within required timeframes
Proven accuracy and close attention to detail in data entry, documentation, and general administrative tasks
Demonstrated ability to learn new tools, systems, and procedures quickly

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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