Office Specialist Jobs

Accounting Office Support Specialist

We are looking for a detail-oriented professional to provide essential administr...

Location

United States , Syracuse

Salary:

22.00 USD / Hour

Dermody, Burke & Brown, CPAs, LLC

Expiration Date

Until further notice

Requirements

Minimum 3 years of experience in a professional office environment, preferably in an accounting or tax firm
Proficiency in Microsoft Word, Excel, Outlook, and Adobe Suite
Strong organizational skills with the ability to manage multiple priorities and deadlines
Demonstrated ability to quickly learn and adapt to new software and systems
High attention to detail and accuracy, especially in handling confidential financial documents
Strong problem-solving abilities and initiative in a team-oriented environment
Excellent written, verbal, and interpersonal communication skills

Job Responsibility

Prepare, review, and monitor weekly, monthly, and quarterly financial and operational reports
Manage the preparation, release, and tracking of client communications
Process 1099s, tax returns, extensions, and government notices with accuracy and timeliness
Provide administrative support to accountants, staff, and firm leadership
Organize and maintain incoming/outgoing mail, deliveries, and secure document handling
Assist with scheduling, meeting setup, and client-facing preparation
Support firm operations through various assigned projects and general office responsibilities

What we offer

Flexible scheduling options in the off-season

Fulltime

Admin & Office Specialist

As a Admin & Office Specialist with LHH, you will ensure seamless office operati...

Location

Poland , Lodz; Warszawa

Salary:

Not provided

LHH

Expiration Date

Until further notice

Requirements

1-2 years of experience in an administrative / office manager role
Excellent communication and interpersonal skills, with the ability to effectively collaborate with cross-functional teams
Detail-oriented with strong organizational and time management skills, capable of prioritizing and managing multiple tasks simultaneously
Proficiency in Office Suite (Excel, PowerPoint, Word)
Experience in Salesforce or other CRM platforms is a plus
Fully fluent in Polish and good command of English to collaborate with the international team

Job Responsibility

Preparing LD & CTM materials for onsite projects
Ordering materials and managing supply levels
Cooperation with and ordering from printing companies
Distribution of materials
Ensuring smooth day-to-day office operations
Assisting in process improvements and workflow optimization
Technical support, IT troubleshooting & ticketing
Translations
Document formatting
Handling incoming and outgoing mail, including document circulation and archiving

What we offer

Growth opportunities within a HR Solutions global leader
We prioritize learning to stay agile in an increasingly competitive business environment
We foster an open-minded environment where people spark new ideas and explore alternatives
Additional benefits including PTO, Paid Holidays, and more

Parttime

New

Business Office Specialist

Responsible for performance of various clerical and billing duties including but...

Location

United States , Washington

Salary:

19.00 - 22.00 USD / Hour

Amedisys

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
Two (2+) years' general office experience, with one (1+) of those years having experience data entry or word processing functions
Working knowledge of office practices and procedures
Strong computer/data entry and software skills

Job Responsibility

Inputs patient visit data from paper visit verification into the billing system to ensure accurate and timely billing and payroll processes
Input/generation of client data into HomeCare HomeBase with attention to detail and high level of accuracy for admissions and recertifications
Maintains tracking system for physicians' orders to maintain compliance in the billing processes
Notifies Director of Operations or designee as needed when documentation is delinquent from staff
Copies and distributes completed admission and patient information and all signed orders to appropriate staff
Responsible for pulling medical records and printing claims for billing review each billing cycle
Assists with checking of billing frequencies and orders every billing period
Assembles and organizes forms for admission packets, discharge packets, and post-hospital admission packets
Assembles new admission charts to import to EMR
Maintains security of patient records in locked files

Fulltime

Back Office Specialist

To reinforce our Back Office team, we are looking for a new team member to join ...

Location

Belgium , Brussels

Salary:

38000.00 - 45000.00 EUR / Year

iBanFirst

Expiration Date

Until further notice

Requirements

ideally 2+ years of experience in a similar field
Able to work in the Brussels office on a regular basis
Fluent in English
Tenacious with a strong work ethic
Thrive in a fast paced environment
Good communication skills and a strong eye for details
Reliable with excellent communication skills
Strong data drive

Job Responsibility

Payment processing : execute and validate domestic cross-border payments (SWIFT, SEPA, TARGET2, FPS, etc.) within SLAs and in line with client instructions
FX Settlement : Monitor and settle FX trades with our liquidity providers
Cash Reconciliation : Perform daily controls to guarantee iBanFirst' clients funds are properly accounted for
Be a key player in guaranteeing safeguarding of our client funds, ensuring full compliance with regulatory requirements
Handle payment troubleshooting by communicating with partners via SWIFT and other channels
Support the Front Office and provide operational expertise on payment issues
Closely work with Finance, Compliance, Technical departments and banking partners
Drive operational excellence by combining hands-on production support with strategic project ownership
Lead automation projects to streamline workflows and reduce manual workload
Leverage data analytics to improve monitoring, strengthen controls, and optimize process efficiency

What we offer

meal vouchers
eco-vouchers
group health insurance
pension plan
phone subscription
monthly allowance
public transport
gym pass
Various missions and projects in an innovative and thriving industry (fintech)
Fast learning environment and possibility to take responsibilities

Fulltime