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Office Specialist II

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Kansas State University

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Location:
United States , Manhattan

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Category:
Office Administration

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Contract Type:
Employment contract

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Salary:

17.54 - 20.81 USD / Hour
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Job Description:

The Department of Mathematics at Kansas State University seeks applicants for an Office Specialist II. This role provides lead office support to the Department Head, Associate Director, and Graduate Program Director, supporting departmental operations.

Job Responsibility:

  • Serve as the receptionist for the Department of Mathematics main office
  • Greet visitors, direct them to appropriate faculty, staff, or locations
  • Answer incoming phone calls
  • Route calls, take messages, provide general assistance
  • Coordinate room scheduling through Facilities for exams, courses, review sessions, graduate student defenses, committee meetings, and lab meetings
  • Perform building manager duties, including issuing key cards and coordinating facility access
  • Support departmental programs such as guest speakers and awards
  • Assist with administrative processes including reappointment, tenure, promotion, and graduate faculty certifications
  • Perform other duties as assigned.

Requirements:

One year of relevant experience.

Nice to have:

  • Technical education or higher
  • Two years secretarial or office specialist experience
  • Strong organizational skills
  • Good oral and written communication skills
  • Familiarity with Microsoft Office Suite.
What we offer:
  • Health and life insurance
  • Retirement plans
  • Generous paid time off.

Additional Information:

Job Posted:
April 23, 2026

Expiration:
May 09, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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