Job Description
The Office Specialist serves as a key administrative resource for the department, providing clerical, operational, and customer service support to faculty, staff, students, and visitors. Responsibilities include coordinating travel arrangements, processing reimbursements, ordering supplies, maintaining records, tracking equipment inventories, and supporting departmental procedures. This part-time position requires regular hours coordinated with other departmental staff. As a secondary point of contact for the department, the Office Specialist greets visitors, answers phones, and responds to inquiries, helping ensure a professional and welcoming environment. The position also supports the day-to-day operation of the office by maintaining organized records, monitoring supplies, and assisting with departmental needs. Success in this role requires strong organizational, communication, and interpersonal skills, attention to detail, and the ability to manage multiple priorities. A working knowledge of departmental, university, and state procedures, financial processes, and records management is essential.
