Office Services Supervisor Job at Robert Half (Santa Monica)

Office Services Supervisor

We are looking for an experienced Office Services Supervisor to join our team in...

Location

United States , Orlando

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent with at least 5 years of relevant experience
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Creative Cloud applications
Strong organizational and analytical skills, with the ability to manage complex tasks and prioritize effectively
Excellent leadership abilities, including experience in training, mentoring, and appraising team performance
Skilled in handling sensitive information and explaining complex concepts clearly
Advanced math skills for calculating figures such as percentages, discounts, and markups
Knowledge of office operations, procedures, and systems, with a focus on efficiency and quality

Job Responsibility

Manage and supervise the administrative team, ensuring effective support for departmental and client needs
Oversee office transactions, including listings, sales, leases, expenses, and client reimbursements
Provide formal supervision, including staff training, development, and performance evaluations
Coordinate hiring, onboarding, and retention strategies for new employees
Support the sales team by facilitating business processes and contributing to the achievement of financial targets
Organize and execute property marketing campaigns, including creating materials and analyzing market data
Ensure efficient use of office systems, procedures, and resources to optimize operations
Prepare and review detailed reports, including cost analyses and expense tracking
Maintain compliance with company standards and policies while fostering a collaborative work environment
Monitor and enhance team performance through coaching and mentoring initiatives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

New

Guest Experience Night Supervisor (Front Office Night Supervisor)

Complete designated cashier and closing reports in the computer system. Review s...

Location

Hungary , Budapest

Salary:

Not provided

Marriott Bonvoy

Expiration Date

Until further notice

Requirements

High school diploma or G.E.D. equivalent
At least 1 year of related work experience
At least 1 year of supervisory experience

Job Responsibility

Complete designated cashier and closing reports in the computer system
Review shift logs/daily memo books and document pertinent information in logbooks
Contact appropriate individual or department as necessary to resolve guest call, request, or problem
Process all guest check-ins by confirming reservations in computer system, verifying guest identity, requesting form of payment, assigning room, and activating and issuing room key
Sell a room/accommodation to guests without reservations based on availability
Ensure rates match market codes and that any exceptions are documented
Ensure checks that come from outlets are scanned and charged to room
Assist management in training, evaluating, counseling, disciplining, and motivating and coaching employees
Serve as a role model and first point of contact of the Guarantee of Fair Treatment/Open Door Policy process
Report accidents, injuries, and unsafe work conditions to manager

Fulltime

New

Utility Services Representative Supervisor - Customer Services Bureau - SFPUC (1480)

Under general direction, is responsible for supervising the activities of subord...

Location

United States , San Francisco

Salary:

93002.00 - 113100.00 USD / Year

City and County of San Francisco

Expiration Date

Until further notice

Requirements

Two (2) years of journey level clerical experience in a customer service, billing or collection department of a utility, bank, department store, insurance company, or credit agency
One (1) year (30 semester/45 quarter units) of major coursework in accounting, finance, computer science, banking, or business administration from an accredited college or university may substitute for one (1) year of qualifying experience

Job Responsibility

Plans, assigns, supervises and is responsible for the work of subordinate personnel to assume conformance with existing policies, procedures
rules and regulations, rates and their proper interpretation as they apply to consumers' accounts
evaluates the work performance of employees and/or reviews the evaluations made by subordinate supervisory personnel to ensure that performance standards are maintained
participates in the interviewing and selection of new employees and recommends to superiors the best qualified candidate(s)
Oversees and is responsible for the preparation and maintenance of a wide, variety of records and reports including important statistical reports and records on Bureau's and Divisions' activities and operations
collects, compiles and analyzes data required for a variety of billing needs and reports
Performs difficult clerical procedures and practices involving the exercise of individual judgment and knowledge of applicable laws, rules and regulations, rates and departmental procedures
Answers inquiries from the general public
answers departmental inquiries relating to the department's activities
assists in resolving a wide variety of complaints

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support daily operational nee...

Location

United States , Hyde Park

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, preferably within a legal, banking, or large corporate setting
Working knowledge of back-office operations, including document handling, mail services, scanning, and general administrative support
Strong customer service and communication skills with the ability to work effectively with clients and internal teams
Solid attention to detail, time management, and organizational ability in deadline-driven environments
Ability to make sound judgments, solve routine problems independently, and escalate issues appropriately when needed
Comfortable handling sensitive or confidential information with professionalism and discretion
Ability to regularly lift up to 50 pounds and remain productive in a fast-paced workplace

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and documenting work through established tracking methods
Carry out day-to-day support activities such as copy and print production, mail distribution, scanning, and intake processing in both physical and digital formats
Sequence assignments effectively to keep work moving on schedule and ensure completed materials are delivered within agreed turnaround times
Communicate proactively with supervisors and client contacts regarding priorities, status updates, deadlines, or service concerns
Resolve routine equipment issues when possible, replenish paper, toner, and related supplies, and report more complex problems for further support
Inspect completed work for accuracy and presentation, while also helping maintain quality standards across team output
Organize workload based on urgency and volume, balancing multiple requests in a high-activity office environment
Handle confidential records with care and follow company and client policies related to security, service procedures, and efficient use of resources

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Front Office Supervisor

The Hilton Austin Airport is looking for a talented Front Office Supervisor to j...

Location

United States , Austin

Salary:

21.00 USD / Hour

Prospera Hospitality

Expiration Date

Until further notice

Requirements

Minimum of 2 years of front desk or hospitality-related customer service experience is strongly preferred
Excellent verbal and written communication skills
Strong organizational skills and attention to detail
Ability to work a flexible schedule, including days, evenings, weekends, and holidays
Professional appearance and demeanor
Ability to remain calm and professional under pressure

Job Responsibility

Assist the Front Office Management with overseeing all Front Office Operations to ensure profitability, control costs, and meet quality standards to ensure total guest satisfaction
Supervise the front desk and valet staff and assist with greeting guests, checking guests in and out, handling guest requests and complaints, and handling group check-ins

What we offer

Paid time off provided, including vacation, sick days, and holidays
Healthcare benefits available, including medical, dental, and vision coverage
Short-term and long-term disability benefits available
Hilton employees may participate in the Go Hilton employee travel program, offering employees and selected friends and family discounted rates at Hilton company hotels around the world
Scheduled annual increases

Fulltime

Office Services Associate

We are looking for a detail-oriented Office Services Associate to support daily ...

Location

United States , Chicago

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent is required
At least 1 year of office services experience, ideally within a legal, banking, or large corporate environment
Working knowledge of back-office support functions, including copying, scanning, mail distribution, and document handling
Strong customer service and communication skills with the ability to build effective working relationships with clients and colleagues
Demonstrated attention to detail, sound organizational ability, and a consistent approach to meeting deadlines
Ability to manage confidential documents and exercise good judgment when handling sensitive information
Comfortable making routine decisions independently, solving basic operational problems, and escalating issues when appropriate
Ability to work efficiently in a team-oriented, fast-paced environment and regularly lift up to 50 lbs

Job Responsibility

Manage incoming office service requests by reviewing job details, confirming instructions, and recording work through appropriate tracking methods
Complete copying, scanning, mail handling, and document intake tasks in accordance with established service procedures and client expectations
Organize assignments by deadline and production priority to ensure work is processed, finished, and delivered on schedule
Communicate promptly with supervisors or client contacts regarding unclear instructions, scheduling concerns, or service issues that may affect completion times
Perform basic troubleshooting on office equipment and replenish paper, toner, and other production supplies to keep operations running smoothly
Inspect completed work for accuracy and presentation, and contribute to quality checks on team output when needed
Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures
Support additional front-of-house or facility-related services, such as reception, hospitality, or audio/visual coordination, based on business needs
Lift and move boxes, paper, and other materials as required to support daily service activity and mail or reprographics operations

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Office Services Associate

We are looking for an Office Services Associate to support daily administrative ...

Location

United States , Seattle

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent
At least 1 year of experience in office services, copy center support, mailroom operations, or a similar administrative environment
Strong customer service skills with the ability to build effective working relationships with clients and colleagues
Good organizational skills and close attention to detail when managing multiple tasks and deadlines
Ability to work with confidential documents and make sound decisions within established procedures
Basic problem-solving ability, including knowing when to resolve an issue independently and when to escalate it
Comfortable working in a team-oriented, fast-paced setting with people from diverse backgrounds
Ability to lift up to 50 pounds on a regular basis

Job Responsibility

Manage incoming office service requests by reviewing work logs and confirming that all job instructions are complete before processing tasks
Provide day-to-day support across copy, scanning, printing, mail distribution, and document intake activities in both physical and digital formats
Organize assignments by urgency and service expectations to ensure work is completed and delivered within required timeframes
Communicate promptly with supervisors or client contacts regarding deadlines, job status, and any issues that may affect completion
Perform basic troubleshooting on office equipment and replenish paper, toner, and related supplies to keep operations running smoothly
Check completed work for accuracy and presentation quality, and contribute to maintaining high standards across team output
Handle sensitive files and business information with discretion while following site procedures and company policies
Assist with additional front-office or workplace support functions, including reception, hospitality, or audio/visual coordination, as needed

What we offer

Medical
Vision
Dental
Life and disability insurance
Enrollment in company 401(k) plan
Free online training
Competitive compensation

Fulltime

Front Office Supervisor

Supervises a given shift at the Front Desk. Directs staff that performs the foll...

Location

China , Hangzhou

Salary:

Not provided

Four Seasons

Expiration Date

Until further notice

Requirements

Minimum 3 years’ experience in related position with Four Seasons or other organization
Excellent interpersonal skills and communication skills
Cross cultural sensitivity, and customer service orientation
Guest centricity and understanding the importance of guest preferences
Mandarin speaking is required.

Job Responsibility

Checks in guest in an efficient and friendly manner, using guest name whenever possible
Assures that guest is assigned type of room requested and the correct rate is charged
Arranges for luggage to be delivered to guest room. Issues correct keys to the guest
Checks out guest at end of stay
Ascertains guest satisfaction, collects keys, posts late charges and presents bill to guest
Settles bill accurately through credit card or cash transaction
Maintains a balanced bank assigned by the hotel. Makes change, cashes checks, and exchanges foreign currency. Reconcilies all transactions at the close of each shift
Assure that desk collateral and information for restaurants, museums, attractions, maps, and other local attractions are updated and current
Knows what activities are available in the city (theatre, sports, concerts, shows, special exhibits, sightseeing) and establishes close contacts with vendors in these areas in order to provide information, ticketing, and reservations for guests
Handles all guest interactions with the highest level of hospitality and professionalism, accommodating special requests whenever possible

What we offer

Competitive Salary, wages and benefits
Excellent Training and Development opportunities
Complimentary Accommodation at other Four Seasons Hotels and Resort
Complimentary Dry Cleaning for Employee Uniforms
Complimentary Employee Meals
Employee activities

Fulltime

Select Country

Office Services Supervisor

Job Responsibility

Requirements

What we offer

Looking for more opportunities?

Office Services Supervisor

Office Services Supervisor

Guest Experience Night Supervisor (Front Office Night Supervisor)

Utility Services Representative Supervisor - Customer Services Bureau - SFPUC (1480)

Office Services Associate

Front Office Supervisor

Office Services Associate

Office Services Associate

Front Office Supervisor

Our AI answers in your language