Office Services Representative Job at ESSITY ITALY S.P.A. (Appleton, WI)

Job Description

Essity is looking for an experienced Office Services Representative who will be responsible for the daily management of the Appleton, WI office. This role will be responsible for executing administrative activities for the office location, providing timely and effective services to the business and following established procedures.

Job Responsibility

Provide support in a variety of services which may include: copy services
office supplies, equipment, and inventory
administrative assistance
post and messenger services
cleaning, and maintenance services
and reception and communication systems (such as telephone, fax transmissions systems, etc.)
Handle incoming and outgoing mail and packages, following applicable distribution procedures
Coordinate the receipt, storage and issuance of stationary and office supplies
Act as first point of contact for internal facilities issues, like general maintenance and cleaning, and assist in internal re-location of technical equipment, furniture, etc.
Set-up conference rooms including audio/visual equipment, furniture configuration, and food/beverages as needed
Perform reception activities like greeting customers, clients, employees from other sites and visitors and notify employees as appropriate, answering all incoming calls, determine caller needs, and transfer as appropriate and completing security procedures, e.g. issuing badges and managing visitors log
Organize meeting rooms, taxis and chauffeurs
Perform general clerical work including filing, mail preparations, and document handling
Perform a service culture

Requirements

5+ years in an office support position
Proficiency in Microsoft Office and other related software
Excellent verbal and written communication skills
Strong customer service skills to handle inquiries and provide support
Ability to manage multiple tasks efficiently
Capable of troubleshooting and resolving issues as they arise
Flexibility to adapt to changing office environments and tasks

What we offer

United Healthcare PPO / EyeMed Vision Insurance / Delta Dental Insurance
Wellness program provided through Rally
Healthcare and Dependent Care Flexible Spending Accounts (FSA)
401(k) with employer match and annual employer base contribution
Company paid Basic Life, AD&D, short-term and long-term disability insurance
PTO offering with Paid Holidays
Scholarship program for children of Essity employees

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